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Financial Aid Advisor

Waubonsee Community College
Sugar Grove, IL

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Administrative Jobs
Institutional & Business Affairs, Financial Aid
Employment Type
Full Time
Institution Type
Community College

Job Details

Financial Aid Advisor

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here – join us today!

Aurora Downtown Campus
Full-time Support Staff

Hybrid Option: Yes 

Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

The Financial Aid Advisor, reporting to theFinancial Aid Manager, specializes in managing Withdrawals and Return of TitleIV Funds (R2T4), ensuring compliance and providing superior service to studentsand parents. The role includes processing financial aid applications, ensuringaccurate awards, and advising students.


Oversee Withdrawals and R2T4, ensuring regulatory compliance and conducting timely calculations and notifications.

Adjust and ensure accurate disbursement of financial aid awards, resolving any disbursement issues and verifying student eligibility.

Maintain expertise in R2T4, stay updated on regulatory changes, and share updates with the team.

Advise students on financial aid options and implications of withdrawals, assist in completing FAFSA and other forms, and ensure document accuracy for eligibility determination.

Contribute to the financial aid policy handbook, especially R2T4 sections, and prepare for and respond to R2T4 audits.

Stay informed on financial aid regulations and best practices, support financial aid initiatives, and present workshops at high school events.

Offer services across campuses and perform other duties as directed by the Financial Aid Director or Manager.

Other duties as assigned.


Minimum Qualifications

Bachelor’s degree in Finance, Accounting, Business, or related field.

Minimum two years in Financial Aid or Student Accounts.

Proficiency in MS Office, and familiarity with systems like Banner, Colleague, PowerFaids, or PeopleSoft.

Deep understanding of federal and state financial aid programs, R2T4 processes, and ability to communicate complex policies.

Excellent communication, ability to maintain confidentiality, and strong organizational skills.

Bilingual Spanish/English preferred.


Please attach the following documents when applying:

  1. Cover Letter-Yes
  2. Resume-Yes
  3. References-Yes (Can be provided at interview)
  4. Transcripts-Yes (Can be provided at interview)

Position Details
Grant Funded: No
Minimum Starting Rate: $23.04     
Compensation Type: Hourly 
Work Schedule: Other 4 days 8-4:30, 1 day 10-6:30. Occasional evening/weekend hours required.
Work Hours: 40/week
Testing:  Yes
Targeted Hire Date:  5/20/2024

Special Instructions:

EOE, including disability and veteran


Working at Waubonsee Community College 

Waubonsee is not your average community college — and that’s how we like it.

We take pride in exceeding expectations, offering a top education to all students willing to work hard for their dreams. Waubonsee has top-ranked academic programs, a dynamic student population, a breadth of services and resources, and a growing campus network — all of which mean a richer college experience for you.

Mission Statement

Waubonsee Community College is a public, compre­hensive community college that was organized in 1966, as mandated by the Illinois Community College Act, to provide education and training services for individuals in portions of Kane, Kendall, DeKalb, LaSalle and Will counties of District 516. The philo­sophy of Waubonsee Community College is based on the premise that education is the corner­stone of a literate, democra­tic society; that learning is a lifelong process; and that the pursuit of knowledge must be supported by institutional policies that demonstrate the values of accessibility, service, value, quality and innovation.


Waubonsee Community College opens the door of knowl­edge, sparks imaginations, and enlightens lives through learning. We welcome the diverse abilities, goals, and experiences of individuals standing on the threshold of discovery. Our success is defined by the dreams we help shape, the opportunities we help design, and the futures we help create.


  • Accessibility — We remove barriers to learning formed by time, geography, education, culture, experience or beliefs to provide a full range of quality educational opportunities for all who can benefit.
  • Service — We view the world from the perspective of those we serve — anticipating needs and striving to exceed expectations while demonstrating a caring, knowledgeable, consistent connection with each individual every time they meet us.
  • Value — We focus every resource directly on the search for learning, creating tangible benefits in everything we do.
  • Quality — We constantly redefine what it means to be “the best,” seeking to improve in every area and exceed the expectations of those we serve.
  • Innovation — We are actively engaged on the frontiers of education, continuously improving the learning environment for our students and communities.

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