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Administrative Assistant

Coastal Carolina University
Conway, SC

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Classification Title:

Administrative Assistant

Classification Code:


Pay Band:


Internal Title:

Administrative Assistant



Position Type:

PCLS - Slotted Classified

Full or Part Time:



12 mo.

Hours per week:

37.5 hours per week

Normal Work Schedule:

M-TH 8:00am-5:00pm and F 8:00am-12:30pm

Does this position require driving?:


Does this position require a credit check?:


Job Details:


Coastal Carolina University seeks applications for the position of Administrative Assistant for the
Department of Biology.
This position will serve as Administrative Assistant to the Chair of the Department of Biology and helping to oversee and maintain departmental budgets, office management, student enrollment management, personnel and procurement; assist faculty, students, and parents; assist with and monitor all departmental activities. Help advise students as needed in degree programs, university policy, and interactions with other resources on campus.
Duties include, but are not limited to:· Serves as departmental Administrative Assistant and liaison for BIOL;· Coordinates and performs fiscal management activities, monitors and maintains departmental budgets and accounting functions; initiates and organizes budget requests; responds to budget audits; monitors and audits SUF, PEG, QEP, and SAF for BIOL.· Coordinates and performs personnel management activities; interviews, trains, supervises, and mentors student workers and part-time employees; and prepares and oversees all hiring and salary paperwork for departmental personnel.· Coordinates and performs procurement management activities; coordinates and tracks all departmental purchasing, maintains P-Card, serves as PCard liaison, and oversees purchasing of basic departmental supplies.· Coordinates and over sees travel activities; coordinates and tracks all departmental grant-related paperwork, oversees and coordinates all field trips, schedules travel and itineraries for invited departmental guests and candidates.· Assists in planning, developing, and implementing academic advising, registration, orientation, recruitment and retention activities; performs Datatel functions, drop/add, change advisers, change of major/minor, assign advisers, make student folders; and assists with meet-and-greet, career networking events, student research symposium, and other departmental functions as assigned.· Provides exceptional customer service to all constituents, including but not limited to, faculty, staff, students, visitors and the community at large while handling all constituent needs in a professional, timely and positive manner.

Requirements: A high school diploma or equivalent (GED) and five (5) years of related work experience is required. Equivalent education, training and experience may be considered. A bachelor’s degree and experience in an academic setting is preferred.
Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.
Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
How to apply: Interested applicants may apply on-line at Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.
Coastal Carolina University is an EO/AA employer.
Administrative Assistant (AA75/61121501/FTE-S00987P), full-time position with benefits. SC State Pay Band: 04. Salary range: $31,561.00 (minimum) – $44,977.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 am to 5:00 pm, and Friday, 8:00 am to 12:30 pm. Must be flexible to meet the special scheduling needs of the university. Must have flexibility to participate in occasional evening and weekend events.

Required Qualifications:

High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.

Preferred Qualifications:

Bachelor’s degree and experience in an academic setting.

Knowledge, Skills & Abilities:

The employee must have excellent organizational, interpersonal, and communication skills. Strong typing and computer skills are required, including proficiency with various software packages (MS Word and Excel, email, internet, ability to learn ePro and Ellucian programs); must have goodtime management and office management skills and be able to work cooperatively with diverse groups. Must have personnel management skills(will train/supervise multiple part-time and student workers); must be able to maintain and track departmental and grant budgets; must be able to coordinate paperwork for student records, hiring, purchasing, travel and grant transactions. Must be able to communicate effectively and work cooperatively with faculty, staff, students, parents, and the general public.

Additional comments regarding this position:

Flexibility to participate in occasional evening and weekend events.

Mental Demands:

Analytical and Problem Solving, Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Language, Math, Multiple Concurrent Tasks, Reading (documents or instruments), Reasoning, Stress, Training, Verbal Communication, Written Communication

Physical Demands:

Carrying, Lifting, Kneeling, Sitting, Speaking, Standing, Walking, Writing, Reaching

Physical Demands (Elements Exposed To):

None of these Listed

Additional Physical Demands:

Job involves walking, bending, stooping, standing, reaching, lifting (up to 10 lbs).

Please Select Any and All Equipment Needed to Perform the Duties:

Calculator, Computer and Peripheral Equipment, Copier, Fax, Credit Card Transactions, Scanner, Telephone

Posting Number:


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