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Gift & Records Coordinator

Illinois Wesleyan University
Bloomington, Illinois
$18.90/hr ($39312)

Job Details

This position is responsible for processing all gifts made to Illinois Wesleyan University, generating receipts, and sending timely acknowledgements. This position plays a key role in maintaining data integrity and continuously improving the business practices of the Office of Advancement.  This is a full time, on-campus position.  Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.





  • Process pledges and gifts in all forms of charitable giving, including cash, checks, credit cards, stock transfers, IRA transfers, employer matches, or other valuables as gifts-in-kind; generate gift receipts and timely acknowledgements; and prepare daily reconciliation reports for the Business Office.


    Oversee database management to keep constituent records up-to-date; create new and maintain existing biographical records; and interact with constituents to verify demographic or giving information.




  • Associate’s degree required; experience with gift processing, database management, and fund development operations may substitute for education requirements


    Three years’ related experience; experience in higher education or non-profit fundraising preferred


    Protection of confidential donor, volunteer, and employee information is essential


    Slate experience preferred


Application Information:


Please download and return the required application   Feel free to also include a cover letter, resume, and contact information for three professional references.  Review of applicant materials will begin immediately; position is open until filled.  Submit to:


Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701 


Phone: (309) 556-3536
Fax:  (309) 556-1710 



The final candidate will pass a pre-employment background investigation.



Level 18 ($18.90/hr)



Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire; maintain work authorization throughout the employment term.


Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at


Illinois Wesleyan, founded in 1850, is a private co-educational university with an enrollment of 1,850 and a student/faculty ratio of 11 to 1. The University consists of the College of Liberal Arts, with 17 academic departments; the College of Fine Arts, comprising professional Schools of Art, Music, and Theatre Arts; and the School of Nursing.illinois_wesleyan_university1.jpg

Illinois Wesleyan's faculty is composed of active scholars who are devoted to teaching undergraduates and to including them in their research. Illinois Wesleyan's 76-acre campus has undergone remarkable growth in the past decade and features such new facilities as the five-story Ames Library, the Center for Natural Science, and the Shirk Center for Athletics and Recreation.



Company info
1312 Park St
Holmes Hall

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