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Payroll Technician

Merced College
$4,800.00 - $6,073.00 Monthly

Job Details

Payroll Technician

Salary: $4,800.00 - $6,073.00 Monthly
Job Type: Full Time
Job Number: 20240213
Closing: 3/11/2024 11:59 PM Pacific
Location: Merced College, CA

Range 24
40 hours/week
12 months/year
Interviews tentatively scheduled for the week of April 8, 2024
Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.Merced College's Business & Fiscal Service department is seeking a customer-service oriented professional who can thrive in a highly productive yet fast-paced environment to join our team as a Payroll Technician. In addition to the minimum qualifications identified in this job announcement, the successful candidate will effectively manage ongoing payroll processes in accordance with the College's policies, procedures, and with its represented employee groups. The incumbent will also be able to explain laws, rules, and regulations as they pertain to payroll-related functions. The ideal candidate will be a self-driven problem-solver who is detail oriented, highly organized, an effective multi-tasker, and a great communicator. If you thrive in environments where helping others is key and are willing to embrace and embody the College's Vision and Mission, do not hesitate to apply!Merced College MissionAt Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.Merced College VisionGrowing our community through educational experiences and support services:
  • lifelong learning
  • basic skills
  • career technical education
  • transfer
  • degree/certificate programs
  • community engagement
  • Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievementGeneral Description:
    Under general supervision, perform complex work involved in the maintenance of the District's payroll; maintain employee payroll information in an integrated information data system; audit and process incoming payroll data; assist departments with applicable forms and processes, compile and administer salary increases and retro pay; supervise the work of student assistants; short-term, non-continuing employees; and perform related work as required.

    Examples of Duties

    Essential Functions:
  • Processes regular and supplemental monthly payroll for all employee groups; performs complex payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll and a variety of reports
  • Processes and verifies student financial aid checks; sorts and distributes student financial aid checks to appropriate departments; cancels any student financial aid checks as necessary; prints financial aid registers
  • Maintains and audits retirement contributions for the Retirement system; completes and processes enrollment and termination forms for submission to STRS, PERS, or Prudential
  • Compiles data, calculates complex retroactive salaries per negotiated contracts; determines, analyzes and adjusts annual retirement contributions and coding; implements and balances data to produce retroactive warrants in addition to normal payroll production
  • Monitors hours worked by contract faculty, classified, short-term, non-continuing employees, student employees and adjunct faculty to ensure authorization of work, correct use of budget codes, verification of pay rate, and to prevent over expenditure of funds
  • Calculates IRS, FTB and Family support garnishments in accordance with regulations; processes deductions and disburse payments semi-monthly; verifies and enters voluntary payroll deductions for disbursement on a semi-monthly basis
  • Develops and maintains complex payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms; process adjustments, codes and enters information into the payroll system to produce warrants; coordinates and administers employee hours/days tracking programs and research and resolve discrepancies
  • Compiles distribution of payroll warrants, reports and advice of deposit notices; mails and files payroll warrants; produces and disseminates payroll reports
  • Generates stop payments, emergency warrants, accounts receivable, accounts payable, cancels/rewrites of warrants; calculates and processes expenditure transfers with fringe benefits and prepares journal entries; processes internal advances for emergency situations
  • Interprets, applies and explains changing IRS regulations, Education Codes, multiple retirement systems, and District policies to employees
  • Calculates and processes employee/employer health and welfare charges based on employee FTE, coverage selection and District Fringe Benefit rates
  • Performs other related duties as assigned

  • Knowledge of:
  • Current methods, practices, and terminology used in payroll, financial, statistical and record keeping
  • Modern office practices and techniques
  • Bookkeeping practices
  • Business mathematics
  • Spreadsheet and word processing practices and procedures
  • Faculty and staff union contracts, Federal, State and local tax laws and regulations, public employee retirement systems

  • Ability to:
  • Comprehend and perform complex payroll work with accuracy, work under time constraints
  • Make arithmetic calculations
  • Operate office equipment, including a computer and 10-key by touch
  • Use computer software
  • Communicate effectively in English
  • Follow and understand oral and written directions
  • Develop and maintain financial and statistical records
  • Interpret and apply collective bargaining agreements
  • Meet with employees tactfully and courteously and answer questions in person and by telephone, or by email effectively
  • Perform research, data compilation, analysis and evaluation, taking corrective action as needed
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

  • Typical Qualifications

  • Associate's degree AND three (3) years of applicable experience
  • Bachelor's degree
  • The equivalent education and experience

  • Desired:
  • Prior experience in an educational environment
  • A professional certification in payroll (e.g. Fundamental Payroll Certification (FPC) or the Certified Payroll Professional (CPP))

    The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

    • Work is performed primarily in a standard office environment
    Physical Ability to:
  • Work in an office setting
  • Stand or sit for prolonged periods of time
  • Occasionally stoop, bend, kneel, crouch, reach, and twist
  • Lift, carry, push, and/or pull light to moderate amounts of weight
  • Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard
  • Travel to other locations using various modes of private and commercial transportation
  • Verbally communicate to exchange information

  • Vision:
    See in the normal visual range with or without correction

    Hear in the normal audio range with or without correction

    Supplemental Information

    How to Apply:
  • Submit a complete application by the closing date/time on the Merced College career pages at

  • Required Documentation:
  • Letter of interest addressing your qualifications for the position (cover letter)
  • Resume
  • List of three professional references (no reference letters permitted)
  • Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

  • If Applicable:
  • Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. (Download PDF reader)

  • Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.Interview Information:Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.Employee Benefits:Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided. Condition of Employment:
    The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

    Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.
    Merced Community College District is an Equal Opportunity Employer

    To apply, visit

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    Established in 1962, Merced College enrolls over 11,000 students annually at its main campus in Merced, California, and at its campus in Los Banos, California, and several off-campus sites. The college serves the heart of the San Joaquin Valley, which leads the world in agricultural production. The area is rich in educational opportunity, with campuses of the University of California and the California State University nearby. World-renowned Yosemite Valley is only a short drive away.

    Merced College is known for its commitment to student success and its service orientation. It leads comparable institutions in securing grants to support instructional programs, and provides additional support to students through numerous study centers and other learning support. The college has an outstanding Learning Resources Center that regularly hosts visiting authors as well as cultural events.  

    Merced College provides transformative and empowering educational experiences to meet student and community needs. Merced College serves as a gateway to the future, providing accessible, affordable, and relevant education and workforce training for students in our richly diverse region. The college offers programs of study that lead to transfer, associate degrees and certificates. Merced College provides basic skills and non-credit courses, as well as community education for personal and professional enrichment.

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