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Human Resources Assistant

George Mason University
Fairfax, VA

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Human Resources Assistant
    Fairfax, VA
    Classified Staff
    Opening on: Feb 23 2024
        Add to favoritesFavorited View favoritesDepartment: College of Public Health

        Classification: Admin Office Specialist 3

        Job Category: Classified Staff

        Job Type: Full-Time

        Work Schedule: Full-time (40 hrs/wk)

        Location: Fairfax, VA

        Workplace Type: Hybrid Eligible

        Payband: 03

        Salary: Salary commensurate with education and experience

        Restricted: Yes

        Criminal Background Check: Yes

        About the Department:

        The College of Public Health (CPH) prepares students to become leaders and shape the public’s health through academic excellence, research of consequence, community outreach, and inter-professional clinical practice. The College enrolls more than 1,900 undergraduate and 1,300 graduate students in its nationally-recognized offerings. CPH Development provides strategic, active management of the fundraising efforts that support the College and student, faculty, and staff success.

        About the Position:

        The position involves a range of responsibilities, including developing position descriptions, facilitating the recruitment process, coordinating interviews, on-boarding and off-boarding employees, and providing administrative support as needed. The incumbent collaborates closely with various teams and stakeholders to ensure the successful execution of HR-related tasks and projects. This position also assists the Human Resources Specialist as needed.


        Position Description Development:

        • Collaborates with department heads to create accurate and comprehensive job descriptions for new and existing positions; and
        • Ensures position descriptions are aligned with organizational goals and accurately reflect job requirements.

        Recruitment and Selection:

        • Posts job announcements on relevant platforms and websites;
        • Coordinates with search committees to schedule and organize candidate interviews;
        • Prepares interview agendas and assists in the logistics of interview processes; and
        • Facilitates communication between hiring managers, candidates, and interview panels.

        Candidate Selection and Onboarding:

        • Collaborates with hiring managers to finalize recruitment decisions;
        • Extends non-benefitted job offers to selected candidates; and
        • Assists in the onboarding process by providing necessary paperwork, information, and orientation;

        Off-boarding and Administrative Support:

        • Manages the off-boarding process, ensuring proper documentation and procedures are followed;
        • Coordinates with relevant departments to terminate card access for departing employees; and
        • Provides backup support to the Administrative Assistant as needed.

        Data Management and Systems Administration:

        • Enters assignment details and related information into the BANNER system for accurate record-keeping;
        • Requests card swipe access for newly hired employees; and
        • Processes requests to terminate card access for employees no longer requiring access.

        Required Qualifications:

        • High school diploma or equivalent;
        • Demonstrated work experience, either in the private or public sector, where the following have been acquired or developed:
          • Communication skills for clear and effective interaction;
          • Organizational skills for managing various tasks and deadlines;
          • Confidentiality skills for handling sensitive information;
          • Adaptability skills for managing change and unpredictability; and
          • Problem solving and attention to detail skills.
        • Communication Skills:
          • Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring managers, and stakeholders.
        • Organizational Skills:
          • Strong organizational and multitasking abilities to manage various projects simultaneously.
        • Attention to Detail:
          • Keen attention to detail when developing position descriptions and managing candidate documentation.
        • Technology Proficiency:
          • Proficient in using HR software, systems (such as Banner), and Microsoft Office Suite.
        • Collaboration:
          • Ability to collaborate effectively with cross-functional teams and adapt to changing priorities.

        Preferred Qualifications:

        • Bachelor’s degree in related field; and
        • Previous experience in human resources, recruitment, or administrative support is advantageous.

        Instructions to Applicants:

        For full consideration, applicants must apply for the Human Resources Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

        Posting Open Date: February 23, 2024

        For Full Consideration, Apply by: March 11, 2024

        Open Until Filled?: Yes

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