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Fiscal Support Manager

Employer
Arkansas State University
Location
ASU-Jonesboro

Job Details

Employment Status:Full time (29-40 Hrs) Type of Employment:Staff # of openings:1 Location:ASU-Jonesboro Proposed Salary Range:Commensurate with Experience Closing:3/4/24


Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The BFSS Manager is responsible for performing a variety of fiscal related fiscal tasks that are standard or regular support duties within the assigned department or program. This position is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws and institution policy

Duties & Responsibilities:

  • Serves as primary liaison with Procurement to ensure proper procurement procedures are adhered to
  • Monitor Spending and Invoicing for maintenance and operations contracts
  • Asst. Dir /VC of FM in preparing, monitoring, and managing multiple budgets within Facility Management
  • Monitor Budget and provides quarterly reports of budget status
  • Provides Monthly Expense Reports for vendor usage
  • Assist Dir of BFSS with Management and Operations of Work Order Center
  • Reconcile Work Order Recoveries, Utility and Internal Department Recovery Billing
  • Monitor and Reconcile monthly department P- Card Statements
  • Works with University Department of Finance and Budget to ensure compliance with established procedures
  • Assist Dir of BFSS in reviewing and making sure established Operating Procedures are adhered to and enables department to operate as efficiently as possible.
  • Assist Dir of BFSS in overseeing and monitoring Warehouse Inventory and Operating Procedures
  • Maintain Department’s manual and/or mechanized accounting records by posting transactions to journals or ledgers
  • Reconcile errors, sets up and generates encumbrances and vouchers
  • Verifies and posts vouchers, prepares vouchers for accounts payable and invoices for accounts receivable
  • Monitor and reconcile all cash transactions deposited to agency/department
  • Prepares Bank Statements
  • Receives, mails, or delivers warrants to vendor or contractor and post expenditures to appropriate ledger applying to proper character or allocation
  • Provides technical assistance to agency/department personnel in area of expertise such as Warrant cancellation, preparation of vouchers or billings fund balances, processing procedures, and legalrequirements and policies governing financial transactions
  • Serves as department’s main liaison with any audit that may be conducted
  • Serves as the department’s main liaison with university’s Human Resources Department
  • Warrant cancellation, preparation of vouchers or billings fund balances, processing procedures, and legalrequirements and policies governing financial transactions
  • Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of database accounting and management principles
Knowledge of applicable laws and regulations of assigned section
Knowledge of computers and software application programs
Knowledge of customer service techniques
Knowledge of Banner software

Ability to record fiscal data and manipulate data to generate complex reports and documents
Ability to conduct research and perform basic quantitative quality assurance reviews

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

An earned Bachelors Degree in business administration, finance, accounting, or a related field

Five (5) Years of bookkeeping, basic accounting, billing, budget preparation, invoicing, or related experience


Other job related education and/or experience may be substituted for all or part of these basic requirements upon approval of the qualifications review committee

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Organization

 

Arkansas State, founded in 1909, is the second-largest university in the state. It is located on Crowley’s Ridge in Jonesboro, the largest city in eastern Arkansas and the economic hub of the region. Today, the institution has more than 100,000 alumni and meets the needs of individuals and communities at all points along the educational continuum.

 

A Carnegie Research 2 university, A-State hosts the first osteopathic medical school in Arkansas, the New York Institute of Technology College of Osteopathic Medicine, and opened the first U.S.-style residential campus in Mexico in fall of 2017.

 

With the Discover 2025 Strategic Plan as its guide, A-State is engaged in creating collaboration opportunities including the Center for No-Boundary Thinking and exploring a public-private partnership to bring the first College of Veterinary Medicine to the state.

 

Undergraduate experiences have been highlighted for the last decade with the Create@State spring conference. Create@State participants have an advantage in achieving the graduate school of their choice, including continuing to advanced degrees at A-State. Research opportunities alongside our faculty are not the exception at A-State.

 

A-State begins its second decade offering online curriculum and course work, and remains the state’s largest provider of 100% online degree programs based in the state with 99 areas of study. While the majority (74%) are graduate students, more than 1,500 students are pursuing their bachelor’s degree.

 

Arkansas State University operates as a member of the Arkansas State University System based in Little Rock and offers degrees at the doctoral, specialist, master’s, bachelor, and associate levels. Arkansas State is home to eight undergraduate colleges: Agriculture, Engineering and Computer Science; Education and Behavioral Science; Neil Griffin College of Business; Liberal Arts and Communication; Nursing and Health Professions; Sciences and Mathematics; and University College. While it does not award degrees, the Honors College is a component of the university’s academic structure. The Department of Military Science provides programs for students who aspire to be U.S. Army officers.

 

The Jonesboro campus is led by the chancellor, with a Chancellor’s Cabinet which includes the senior executive vice chancellor and provost in Academic Affairs and Research, senior vice chancellor for Finance and Administration, vice chancellors for Diversity, Inclusion and Community Relations; Intercollegiate Athletics; Student Affairs and Dean of Students; University Advancement; and Chief Communications Officer.

 

The Arkansas State University System is governed by a seven-member Board of Trustees appointed by the Governor of Arkansas to serve staggered seven-year terms. The trustees hire the system president, approve the curriculum, annually approve an operating budget, and establish policies for the efficient and effective operation of the institutions.

 

Find additional institutional information online at AState.edu.

Company info
Website
Telephone
870-972-3454
Location
2105 E. Aggie Road
Jonesboro
Arkansas
72401
United States

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