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Administrative Analyst

Arkansas State University
Arkadelphia, AR - Henderson State University

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Employment Status:Full time (29-40 Hrs) Type of Employment:Staff # of openings:1 Location:Arkadelphia, AR - Henderson State University Proposed Salary Range:$31,900.00 Closing:4/10/24

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Office of Advancement is seeking an Administrative Analyst who will administer day-to-day operations and provide department support for finance/budget, events, and foundation scholarships in service of Henderson alumni and friends, faculty, staff, and students.

The Administrative Analyst is responsible for conducting special research studies,
analyzing data, preparing statistics, making recommendations based on research findings,
and monitoring and coordinating project/program activities. This position is governed by
state and federal laws and institution policy.

Duties & Responsibilities:

    Greet visitors to Barkman House, answer phones, respond to inquiries and resolve requests, making appropriate referrals as needed.
    Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials, and maintain accurate and complete files of grant records, scholarship applications, alumni database, and quarterly board meeting minutes. Work with the advancement team to organize and facilitate meetings and special events, schedule and coordinate dates and times, venues, attendance, agendas, and facility arrangements, including logistics, contracts, hospitality, and staffing. Assist students with foundation scholarship applications, including maintaining historical records in the scholarship content management system, student and donor notification, and assisting with awarding yearly scholarships. Perform bookkeeping functions relative to program/department budget including tracking purchases and expenditures and assist in the budget development process. Facilitate, monitor and/or oversee department purchasing, inventory and requisitioning of supplies and equipment, and the scheduling of building and equipment maintenance. Maintain accurate information of event and program participants, scholarship applicants and recipients, and other activities in Blackbaud, Anthology, and Banner.Monitor, reconcile and assist with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts. Maintain confidentiality and provide excellence service through courteous, informed, accessible, approachable, and professional engagement with alumni and friends, faculty, staff, and Perform other duties as assigned.


Knowledge of planning, research, and analysis techniques and procedures. Knowledge of department operations, policies, and procedures.

Knowledge of applicable laws and regulations. Knowledge of basic accounting principles.

Ability to plan and execute systems and organizational analysis and feasibility studies. Ability to conduct research and perform quantitative quality assurance reviews.

Ability to research, prepare, and present comprehensive written and oral reports. Ability to organize and conduct meetings and workshops.

General Days/Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed Regular and reliable attendance


Please note: all position postings close at 12:00 A.M. CST on the position closing date
Reports to: Vice Chancellor of Advancement

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in public administration, general business, or a related field.

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

E-Verify Participation Notice:

E-Verify Right to Work:



Arkansas State, founded in 1909, is the second-largest university in the state. It is located on Crowley’s Ridge in Jonesboro, the largest city in eastern Arkansas and the economic hub of the region. Today, the institution has more than 100,000 alumni and meets the needs of individuals and communities at all points along the educational continuum.


A Carnegie Research 2 university, A-State hosts the first osteopathic medical school in Arkansas, the New York Institute of Technology College of Osteopathic Medicine, and opened the first U.S.-style residential campus in Mexico in fall of 2017.


With the Discover 2025 Strategic Plan as its guide, A-State is engaged in creating collaboration opportunities including the Center for No-Boundary Thinking and exploring a public-private partnership to bring the first College of Veterinary Medicine to the state.


Undergraduate experiences have been highlighted for the last decade with the Create@State spring conference. Create@State participants have an advantage in achieving the graduate school of their choice, including continuing to advanced degrees at A-State. Research opportunities alongside our faculty are not the exception at A-State.


A-State begins its second decade offering online curriculum and course work, and remains the state’s largest provider of 100% online degree programs based in the state with 99 areas of study. While the majority (74%) are graduate students, more than 1,500 students are pursuing their bachelor’s degree.


Arkansas State University operates as a member of the Arkansas State University System based in Little Rock and offers degrees at the doctoral, specialist, master’s, bachelor, and associate levels. Arkansas State is home to eight undergraduate colleges: Agriculture, Engineering and Computer Science; Education and Behavioral Science; Neil Griffin College of Business; Liberal Arts and Communication; Nursing and Health Professions; Sciences and Mathematics; and University College. While it does not award degrees, the Honors College is a component of the university’s academic structure. The Department of Military Science provides programs for students who aspire to be U.S. Army officers.


The Jonesboro campus is led by the chancellor, with a Chancellor’s Cabinet which includes the senior executive vice chancellor and provost in Academic Affairs and Research, senior vice chancellor for Finance and Administration, vice chancellors for Diversity, Inclusion and Community Relations; Intercollegiate Athletics; Student Affairs and Dean of Students; University Advancement; and Chief Communications Officer.


The Arkansas State University System is governed by a seven-member Board of Trustees appointed by the Governor of Arkansas to serve staggered seven-year terms. The trustees hire the system president, approve the curriculum, annually approve an operating budget, and establish policies for the efficient and effective operation of the institutions.


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Company info
2105 E. Aggie Road
United States

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