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Commercial Property Administrator

University of Toronto
: St. George (Downtown Toronto)

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Job Details

Commercial Property Administrator

Date Posted: 02/16/2024
Req ID:36063
Faculty/Division: VP - University Operations
Department: F.&S. Utilities -05
Campus: St. George (Downtown Toronto)


About Us:

The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T's Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play. The Facilities & Services portfolio includes the operation and stewardship of over $3.5 billion in physical assets at the St. George campus situated in the heart of Canada's largest city. We manage and provide service to over 120 buildings totaling 12 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings. Not only are we One of Canada's Best Employers, we are one of Canada's Greenest Employers.

Your opportunity:
Under the general direction of the Senior Manager, Property Management, and working with the Commercial Property Management team, the incumbent is responsible for coordinating administrative activities for the Commercial Property Management Group, in accordance with University and department policy and procedures. They will facilitate the delivery of various services to University tenants, clients and customers. Responsibilities include the full accounting cycle for the commercial properties, to also process projects with a total cost less than $100,000; create service orders and purchase orders. Process tenant recoveries, calculate project management fees; complete account transfers, resolving invoice or billing enquiries that are in-line with the commercial property budgets. Complete the financial closure of projects, prooducing financial reports in addition to financial statements for internal requirements and tenants; creating and maintaining databases for filing systems; coordinating insurance claims; designing forms. Assisting with departmental budgeting, variance analysis and reporting. Will be required to coordinate with Real Estate and the Facilities & Services finance departments to ascertain the information to generate various reports for the tenants.

Desired Qualifications:
• Experience in business administration and professional accounting
• Experience in the broader public sector, preferably in a University setting
• Experience in retail/commercial real estate property accounting is preferred
• Experience in commercial recovery is preferred
• Advanced proficiency in MS Office
• Advanced proficiency with SAP
• Working knowledge of various accounting software
• Experience using FIS is preferred
• Strong numerical and financial aptitude.

Note: This is a 5 month term contract offered via UTemp

Closing Date: 02/27/2024,11:59PM ET
Employee Group: PM
Appointment Type: Budget - Casual
Schedule: Monday to Friday 9am to 5pm
Pay Scale Group & Hiring Zone: $39.59/hour
Job Category: Finance/Budget/Planning/Audit

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Job Segment: Project Manager, Sustainability, SAP, Fundraising, Energy, Technology, Nonprofit, Research


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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