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Coord, Accounts Payable

Drew University
Madison, NJ, US

Job Details

Drew University is seeking an Accounts Payable Coordinator in the Finance Department. 

Hours/Shift/Work Schedule:  This is a non-exempt position, and the expectation is that the job will be performed to completion, typically within normal business hours.

POSITION SUMMARY:  Reporting to the Controller, the Accounts Payable Coordinator is responsible for day-to-day accounts payable processes and procedures. This role is responsible for the initial review and approval of all incoming invoices, vouchers, and other requests for payments; and ensures timely and accurate processing of payments. This position serves as liaison for the University to external vendors for accounts payable matters and ensures the team's outstanding customer service delivery.



  • Manage, direct and oversee accounts payable transactions
  • Provide excellent customer service, interacting with university colleagues and vendors
  • Maintain knowledge of tax compliance requirements relating to accounts payable and ensure systems and processes are in place for full compliance
  • Manage annual preparation of Federal 1099 reporting in agreement with IRS requirements
  • Perform other duties as assigned that are appropriate for the position
  • Handle A/P bank related tasks such as check inquiries, stop payments, and positive pay monitoring for fraudulent check presentation and ACH rejections
  • Maintain the corporate credit card database through the online banking portal
  • Participate in and promote a culture of continuing quality improvement
  • Other related duties as assigned

  • Three years’ experience directly related to the duties and responsibilities
  • Ability to work independently
  • Demonstrated strength in effective analytic thinking and solid organizational skills with attention to detail
  • Must have strong verbal and written communication skills, as well as interpersonal skills
  • Ability to perform the physical requirements of the position

  • Bachelor’s Degree in related field
  • Ellucian Banner experience

    Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer.  This is sedentary work which requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking, hearing and visual acuity. 

    How to Apply: 

    To apply, submit the following materials. 

    • Cover letter
    • CV/Resume
    • Graduate Transcript

    Contact Information of 3 professional references

    Application review will be on a rolling basis as applications are submitted; early applications are encouraged. 


    About Drew University:

    Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City.

    It has a total enrollment of more than 2,200 students and has 136 full-time faculty members, 96% of whom hold the terminal degree in their field. The Theological and Caspersen schools offer master’s and doctoral degrees, and the College confers BA and BS degrees in 40 disciplines and offers 19 dual-degree programs.

    Drew’s one-of-a-kind, leading edge path to an undergraduate degree, Launch, ensures that every student graduates with a purpose, sought-after transferable skills, a network of mentors, and an experience-based résumé—guaranteed. Particularly noteworthy opportunities for undergraduates include the Charles A. Dana Research Institute for Scientists Emeriti (RISE), the Drew Summer Science Institute (DSSI), the Center for Civic Engagement, as well as seven New York City semesters and several international study abroad programs.

    The Caspersen School of Graduate Studies offers a wide array of distinctive and flexible advanced degree programs designed to meet the needs of almost any busy schedule. All programs are based on Drew’s renowned commitment to faculty-student mentorship, opportunities for out-of-the-classroom experiential learning, and facilitating a robust intellectual community. 

    The Theological School has a distinguished history rooted in the United Methodist Church. Today, it serves many denominations as a center for preparing clergy and leaders for service in the church and the world. Its focus on biblical and theological scholarship and social justice has made it a sought after destination for students pursuing master’s and doctoral degrees.


    To enrich education through diversity, Drew University is an Equal Opportunity Employer.

    Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire. 

    These positions are subject to a background check.


    Drew University, located on a beautiful, wooded, 186-acre campus in Madison, New Jersey, includes the College of Liberal Arts, the Theological School and the Caspersen School of Graduate Studies. It has a total enrollment of more than 2,100 students with 145 full-time faculty members. Over 35% of our undergraduate students are from underrepresented groups, and we were recently ranked 19th among baccalaureate institutions for the number of international students enrolled. The Theological and Caspersen Schools offer master’s and doctoral degrees, and the College confers bachelor’s degrees in 32 disciplines.

    Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.


    To enrich education through diversity, Drew University is an Affirmative Action/Equal Opportunity Employer. In accordance with Department of Homeland Security regulations, a successful candidate must be authorized to work in the United States. These positions are subject to a background check.

    Company info
    36 Madison Ave

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