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Registrar's Office Specialist

Juniata College
Huntingdon, PA

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Job Details

Job Title:

Registrar's Office Specialist

Posting Number:


Pay Rate:


Position Type:

Support Staff

Key Responsibilities :

The Registrar’s Office Specialist serves as the first point of contact for the Juniata College Registrar’s Office, supporting students, faculty, staff, and alumni by performing essential reception, customer service, data entry, and administrative support functions. The Registrar’s Office Specialist must understand policies and processes for all functions of the office and perform them with exceptional accuracy in a high-activity office environment. Performance of complex office duties requiring judgment and discretion is required, as is the ability to work effectively with a variety of constituencies.

ESSENTIAL FUNCTIONS:•Serve as the front-line receptionist for the office by fielding in-person, email, phone, and fax inquiries and requests, and responding in a timely, accurate, and service-oriented manner.
•Process transactions related to student academic records, including new student record creation, name and address changes, student status changes, academic programs, academic advising assignments, grades, etc.
•Coordinate office functions related to the evaluation of transfer credit, Advanced Placement scores, and other academic credentials. Perform data entry to transcribe results with exceptional accuracy onto student academic records.
•Perform data entry and process transactions related to all aspects of course registration, including schedule-building, classroom assignments, student course registration, and course withdrawals.
•Perform all office functions and services related to transcript requests, enrollment and degree verifications, and background checks for current or former students.
•Provide administrative and program planning support for office functions related to graduation, new student orientation, high school dual-enrollment program, advisor training, etc.
•Perform general clerical functions, including correspondence, billing and payment processing, ordering of office supplies, file and records management, etc.
•Provide administrative support for the Registrar, the Assistant Registrar, and the Director of Academic Advising.
•Perform related duties as assigned.

Juniata College is committed to cultivating an equity-minded and equity-engaged campus culture, one that is inclusive and supportive of its students, faculty, and staff. We believe that all members of the College community share the responsibility to value diversity, seek equity, promote a sense of belonging. We seek candidates who are sensitive to the needs of an academic community that is diverse with regard to gender, race, ethnicity, religion, nationality, sexual orientation or identity, disability status, and protected veteran status..…AA/EOE AA/EOE

Position Qualifications:

•Knowledge and abilities normally acquired through a high school diploma or GED are required. An administrative assistant associate degree is preferred but not required.
•Prior experience in an administrative support capacity in an office setting is required. Experience working in a registrar’s office or another higher education setting is preferred.
•Demonstrated competency with computers and office information systems. Experience with Microsoft Office preferred. Ability to learn and correctly use specialized software applications, including Ellucian Colleague, Entrinsik Informer, etc.
•Ability to perform tasks with exceptional accuracy and attention to detail.
•Demonstrated ability to organize and prioritize workload and handle multiple demands efficiently in a high-activity environment.
•Ability to work autonomously on projects and tasks as needed.
•Ability to work collaboratively and cooperatively with diverse individuals and groups.

Supervision Required/Given:

•Formally reports to and is supervised by the Registrar.
•Additional supervision is given by the Assistant Registrar.
•Additional direction and guidance are provided by the Director of Academic Advising for duties related to academic advising.
•Supervises student workers in collaboration with the Registrar and Assistant Registrar.
•Works within the boundaries of academic policies and procedures as established by the Juniata faculty and administration and in compliance with FERPA and other state and federal regulations.

Open Date:


Open Until Filled:



Working at Juniata College 

Juniata College's mission is to provide an engaging personalized educational experience empowering our students to develop the skills, knowledge and values that lead to a fulfilling life of service and ethical leadership in the global community.

Founded in 1876, Juniata is a national liberal arts college located in the scenic Allegheny Mountain region of central Pennsylvania and is the intellectual home for 1,600 students and nearly 14,000 alumni. The College ranks highly in the percentage of graduates that eventually earn doctoral degrees. Juniata integrates international, intercultural and global dimensions into its curriculum and experiential learning opportunities and was awarded the 2012 Paul Simon Award for Comprehensive Internationalization. Juniata is known for the personal attention it gives to students and flexible areas of study (its Program of Emphasis resembles a major but is more flexible, encouraging students to design a program of study and justify their choices. About a third of Juniata students self-design their entire POE.) Each student is assigned two faculty advisers, and the average student-faculty ratio is 13:1.

Juniata is a very strong community where student involvement is paramount. There are no fraternities or sororities. The student clubs and organizations (over 90 currently) have a positive impact on the Juniata community and on the larger community of Huntingdon and the surrounding area.

Juniata College takes positive steps to enhance diversity in both its community and its curriculum. The College commits to this policy not because of legal obligations but because it fully believes that such practices are basic to human dignity. AA/EEO

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