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Administrative Assistant III - Technical Programs

Employer
Lamar State College-Port Arthur
Location
Port Arthur, TX

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Job Details

Security Sensitive Statement:

This is a security sensitive position and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Position Title:

Administrative Assistant III - Technical Programs

Position Number:

798888

Posting Number:

201500209P

Start Date:

03/15/2024

Close Date:

04/22/2024

Open Until Filled:

Yes

Special Instructions To Applicants:

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position. The following documents are requested: resume, unofficial copies of official transcripts, and name, phone number, and e-mail addresses of three (3) professional references. Applicants selected for interviews may be asked to provide letters of reference. Official transcripts will be required upon hire. Review of qualified applicants to begin immediately. In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College – Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment. If you have questions, please contact the Human Resources Office at (409) 984-6237. Lamar State College Port Arthur is an E-Verify Employer. EEO/AA

Job Summary:

The Administrative Assistant III reports to the Dean of Academic and Technical Programs. Performs administrative and office support activities for the Academic and Technical programs and Dual Credit programs. Responsibilities include general record management, clerical duties, receiving and directing visitors, word processing, managing spreadsheets, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Other duties as assigned.

Minimum Qualifications:

Graduation from an accredited two year college or university with major course work in related area. Minimum two years experience within jobs leading to this or a similar job. Work experience may be substituted for a degree.

While performing the duties of this job, the employee is regularly required to sit, walk, see and hear. The employee is occasionally required to stand, kneel, bend, and twist upper body. The employee must regularly carry and lift up to 10 pounds, and move up to 15 pounds. Must be able to operate a personal computer and other office equipment.

Preferred Qualifications:

Experience in higher education and Banner preferred. Microsoft Office Certifications in Word and/or Excel preferred.

SALARY :

$32,000 -38,000 Depending upon work experience and education.

Work Hours:

40 hrs a week, Monday - Friday

Essential Job Functions:

Provide general support to visitors and students. Answer inquiries regarding Academic and Technical Programs and Dual Credit Programs.

Essential Job Functions:

Assist with building courses and registering students for Dual Credit programs.

Essential Job Functions:

Process all Personnel Action Request forms, including student and adjunct faculty.

Essential Job Functions:

Generate accurate minutes of meetings.

Essential Job Functions:

Enter all requisitions into the on-line system for all departments and grants; process completed purchase orders to the various vendors.

Essential Job Functions:

Maintain on-going budget expense reporting for department and grants.

Essential Job Functions:

Maintain office supplies and promotional items.

Essential Job Functions:

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Essential Job Functions:

Assist in the collection of required documents such as class rolls, faculty schedules, F3.2’s, permanent faculty files, and other records as required.

Essential Job Functions:

Receive, sort and distribute the mail for the college.

Essential Job Functions:

Prepare travel documents for Dean and Director.

Organization

Working at Lamar State College-Port Arthur

Lamar State College - Port Arthur, a member of The Texas State University System, is an open-access, comprehensive public two-year college offering quality and affordable instruction leading to associate degrees and a variety of certificates. The College embraces the premise that education is an ongoing process that enhances career potential, broadens intellectual horizons, and enriches life.

Located in Port Arthur, an industrial and cultural center of Southeast Texas, the college offers freshman- and sophomore-level work in numerous academic and technical/vocational fields. The campus sits between the 1,000 and 1,800 blocks of Procter Street and Lakeshore Drive.

The city has modern public schools, churches, shopping districts and recreation areas serving a community of approximately 70,000 persons. Principal area industries are oil refining, chemical production, shipping and shipbuilding. The metropolitan area, known as the Golden Triangle, includes the cities of Beaumont, Orange, Vidor, Port Neches, Nederland, Groves and Bridge City. All lie within 25 miles of Port Arthur and form the heart of the upper Texas Gulf Coast where approximately 350,000 live.

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