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Research Grants Analyst

Job Details

Position Title:

Research Grants Analyst

Position Type:

Limited-Term (Renewable)

Job Number:


Full or Part Time:

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification:


Anticipated Pay Range:


Pay Range Information:

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary:

Reporting to the Assistant Director of Business Operations in Schmid College, the Research Grants Analyst works with principal investigators, faculty, and staff to coordinate pre- and post-award activities for grants and/or contracts. Schmid College facilitates research across the natural sciences with awards from a diversity of federal agencies. Schmid is part of the growing success of Chapman University, which recently achieved R2 status in 2019 by Carnegie Classification of Institutions of Higher Education. This places the university in the top 10% of research universities in the country. More importantly, it means a growing profile of basic and applied research with international reach. After the training period, this position will allow a hybrid work schedule.


Pre-Award and Proposal Development Support

  • Assist PIs and faculty in the preparation of budgets for grant proposals.
  • Train and assist with grant proposal preparation in research administration systems such as Cayuse.
  • Assist with other aspects of grant proposal preparation and in coordination with the Office of Research and the Associate Dean for Research and Development.
  • Research, identify and notify the school of grant funding opportunities, and meet with faculty regularly to review pending proposals.
  • Assist PIs in preparation of funding proposals for foundations in coordination with the Office of Corporate and Foundation Relations.

Grant Award Management and Post-Award
  • Monitor, prepare, and provide guidance on monthly budget status/expenditure/projections to faculty.
  • Interpret, monitor, and maintain current knowledge of grant funding policies, regulations, and procedures, and comply with the funding agency’s requirements and the university’s fiscal policies.
  • Monitor and prepare monthly budget status/expenditure and projection reports for PIs.
  • Provide guidance to PIs on appropriate spending, forecast potential projection issues, and recommend courses of action.
  • Work closely with university departments to reconcile and resolve budgetary matters.
  • Facilitate hiring personnel, extra pay, academic year effort, and course releases.
  • Prepare, submit, and track administrative paperwork for research-funded positions alongside HR and operations.
  • Assist PIs with establishing and maintaining subawards and subcontracts.
  • Serve as liaison between Schmid, Office of Research, and various University departments on communications relating to award activities training, and maintain records to support review of PI effort reports.
  • Keep track of cost sharing.
  • Assist with award close-out and report potential variances.

Required Qualifications:

  • Bachelor’s Degree or equivalent experience.
  • Demonstrated ability to employ effective problem-solving in multiple contexts, assess options, and formulate solutions
  • Strong analytical skills to analyze reports and spreadsheets and resolve discrepancies.
  • Outstanding time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner.
  • Ability to obtain data from various sources and organize it in relevant infographics, charts, and tables.
  • Strong computer skills specifically: Excel, Word, Outlook, Zoom and Teams. Technical skills to quickly learn and use enterprise systems and new software including cloud-based applications.
  • Strong writing and editing skills to prepare and proofread clear, concise, and grammatically correct business correspondence, reports, and publications and communicate complex information.
  • Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision, and sharp attention to detail.
  • Demonstrated effective communication and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside of the university.
  • Ability to use tact and diplomacy and maintain a high level of confidentiality.
  • Proven ability to work as a part of a team and be committed to team success.

Desired Qualifications:

  • Minimum three years’ experience working in an administrative environment, preferably at a non-profit organization with research or grant-administration functions (institute of higher education, lab, museum, social services center, or research center).
  • Ability to learn, understand, and interpret grant and contract requirements, policies, and procedures, and apply them appropriately

Special Instructions to Applicants:

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References:



Chapman University, located in the heart of Orange County, California, offers traditional undergraduate programs in the arts and sciences and select pre-professional and graduate programs. Ranked in the top tier of Western universities, by U.S. News and World Report, Chapman has gained national recognition with its commitment to excellence through research and ground-breaking teaching. The University is classified by Carnegie as an R-2 research institution; Chapman has gained national recognition with its commitment to excellence through research and innovative teaching. More information is available at 

The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. More information on diversity and inclusion at Chapman University is available at

Company info
(714) 997-6815
One University Drive

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