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Senior Accountant

Employer
Kentucky State University
Location
Frankfort, KY, US
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Job Details

TITLE: Senior Accountant 

DEPARTMENT: Finance and Administration 

REPORTS TO: Controller    

CLASSIFICATION: Staff-12 months 

EFFECTIVE DATE: TBD 

STANDARD WORK HOURS: 37.5 hours per week 

EMPLOYMENT STATUS: Full-Time  

EMPLOYMENT CLASSIFICATION: Exempt 

 

JOB SUMMARY:  

 

The purpose of the Senior Accountant is to manage and oversee the financial operations and accounting functions of the institution. This position plays a key role in ensuring the accuracy and integrity of financial records, preparing financial reports, and complying with relevant accounting standards. The role is essential in maintaining fiscal responsibility, transparency, and adherence to regulatory requirements within the university's financial framework.   

 

Under general supervision, performs standard accounting functions such as ledger maintenance, cost analysis, reconciliation, posting, and inventory control. Analyzes financial and operating data and prepares management reports and financial statements. 

 

 

ESSENTIAL JOB FUNCTIONS:  

 

  • Analyzes and reviews budgets and expenditures for local, state, federal, and private funding, contracts, and grants ensuring compliance with fiscal accountability and reporting and funding requirements.
  • Monitors and reviews accounting and related system reports for accuracy and completeness; prepares and reviews budget, revenue, expense, and payroll entries, invoices, and other accounting transactions.
  • Analyzes revenue and expenditure trends, recommends appropriate budget levels, and ensures expenditure control.
  • Advises and interprets policies to faculty, staff, and outside persons such as vendors and funding source representatives, explains billings and reports, and resolves related problems.
  • Develops accounting applications; oversees the input and handling of financial data and reports for the institution's finance and human resources systems.
  • May participate in auditing projects, as appropriate to individual operating needs.
  • May coordinate the preparation of regularly scheduled and special billings and financial statements for local, state, federal, and private funding sources.
  • May prepare accounting entries for pro-ration of indirect costs, letters of credit, salary reallocations, loan transactions, financial aid disbursements, refunds, and repayments.
  • May develop, negotiate, and defend a unit's operating budget and consult with management of the unit on the fiscal aspects of program planning, salary recommendations, and other administrative actions.
  • May supervise and/or lead lower graded staff and/or student employees.
  • Performs miscellaneous job-related duties as assigned.
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    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:  

     

  • Ability to analyze budgetary expenditures for compliance with funding agencies' budget, policies and procedures. 
  • Spreadsheet software skills to quantify and illustrate routine financial reports, comparisons, impacts, and/or projections. 
  • Account balancing and reconciling skills. 
  • Knowledge of computerized information systems used in financial and/or accounting applications. 
  • Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer.
  • Ability to serve on committees which develop accounting policies and procedures. 
  • Knowledge of university and/or public auditing policies, standards, and procedures. 
  • Knowledge of finance, accounting, budgeting, and cost control procedures. 
  • Ability to supervise and train assigned staff. 
  • Knowledge of current changes and/or developments in applicable federal, state, local laws, and university policies and procedures. 
  • Knowledge of University accounting procedures involving procurement, travel, and/or employment. 
  • Knowledge of standard and/or fund accounting principles, methods and applications. 
  • Knowledge of federal and state financial regulations. 
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
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    SUPERVISORY RESPONSIBILITY:  

  • This position does not have supervisory responsibility. 
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    WORKING CONDITIONS AND PHYSICAL EFFORT:  

     

  • Work is normally performed in a typical interior/office work environment. 
  • No or very limited physical effort required. 
  • No or very limited exposure to physical risk.
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    OTHER DUTIES: 

     

  • Other duties performed as assigned.
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    QUALIFICATIONS:  

     

  • Bachelor's degree in Accounting, or in a related field including at least 12 credit hours of Accounting;
  • 1 to 3 years experience directly related to the duties and responsibilities specified.
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    Licensing and Certifications: NA  

     

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa. 

     

    Internal candidates are encouraged to apply. 

     

     

     

    ACKNOWLEDGMENT 

     

    I have received, reviewed and fully understand the job description for ____________________. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described. 
 

    
 

    Employee Name __________________________________________ Date _____________________
                                                                          (printed name) 
 

    
 

    Employee Signature _________________________________________________ 

     

     

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer 

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. 

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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