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Administrative Assistant (Residential Life) (47947)

Claflin University
Claflin University Main Campus - Orangeburg, SC, 29115

Job Details

Job Details

Job Location: Claflin University Main Campus - Orangeburg, SC

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: $26,000.00 - $28,000.00 Salary

Travel Percentage: None

Job Shift: Day

Job Category: Education

Description Under the leadership of the Assistant Dean/Executive Director of Residential Life and Student Conduct for Student Development and Services, the administrative assistant has general responsibility for maintaining the office and supporting the goals and objectives of the Residential Life Department. The Administrative Assistant will be responsible for the correspondence and dictation of the Student Life Office, Resident Managers, Coordinator of Student Activities and the Assist. Dean. He/she must inform students of their housing assignments, maintain current room occupancy charts for all residence halls, and perform data entry for student housing records. Other duties include drafting and maintaining statistical and attrition reports; compiling resident status and term reports; opening, sorting and distributing mail; receiving visitors; answering telephones; making appointments; and preparing travel requests, vouchers, purchase orders and other work order requests. Maintain retrievable files, miscellaneous activity records, current lists of available off-campus housing, and office supplies and materials. The incumbent may serve as chaperone for students on off-campus trips. He/ she will perform other duties as assigned by the supervisor.

Qualifications Associate degree in Administrative Office Technology, Business or a related discipline is strongly preferred. A combination of two years of administrative office experience with a high school diploma is accepted. The successful candidate must have the ability to interact positively and work effectively with students; coordinate and prioritize assignments; perform duties autonomously; and must possess exceptional customer service, interpersonal relations, and communication (written and oral) skills. Ability to establish priorities, resolve routine problems independently, and handle varied tasks efficiently and effectively required. Must exhibit a high degree of professionalism and confidentiality and be proficient in Microsoft Office. Knowledge of Jenzabar and Paycom system preferred.

SPECIAL REQUIREMENTS: Candidate must act responsibly and handle all student files and other documentations with strict confidentiality and discretion. Must be willing to work some weekends and evenings as requested by the supervisor.


Claflin University is a nationally ranked comprehensive institution of higher education affiliated with The United Methodist Church. A historically black university founded in 1869, Claflin is committed to providing students with access to exemplary educational opportunities in its undergraduate, graduate and continuing education programs. Claflin seeks to foster a rich community comprised of students, faculty, staff, and administrators who work to nurture and develop the skills and character needed for engaged citizenship and visionary and effective leadership.

In its undergraduate programs, Claflin provides students with the essential foundation of a liberal arts education. Emphasizing critical and analytic thinking, independent research, oral and written communication skills, the University invites students to use disciplined study to explore and confront the substantive challenges facing the global society. Claflin’s graduate programs provide opportunities for advanced students to increase their specialization in particular fields of study oriented toward professional enhancement and academic growth. Its continuing education programs provide students with expanded avenues for professional development and personal fulfillment.

Clafin Guiding Principles

At the center of everything we do is a system of values informing and guiding all policies and programs. These values, expressed through our decisions and actions, are defined by five overarching guiding principles:

Commitment to Excellence

Through doing things better and differently.

Commitment to Valuing People

By providing a safe, wholesome and healthy environment for our people to live, learn and work. 

Commitment to Being Customer Focused

Ensuring that everyone knows who the customer is, and takes steps to show it.

Commitment to Exemplary Educational Programs

By educating our students in a way to help them have a full, quality life and function as productive citizens.

Commitment to Financial Accountability

By putting in place sound and effective fiscal policies which are consistent with the mission and goals of the university.

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