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Assistant Director of Grants and Sponsored Research

Employer
Earlham College
Location
Earlham College - Richmond, IN, 47374

Job Details

Job Details

Level: Experienced

Job Location: Earlham College - Richmond, IN

Position Type: Full Time

Education Level: 4 Year Degree

Job Category: Administrative

Description

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Assistant Director of Grants and Sponsored Research to join our team!

Summary:

Earlham College is accepting applications for the position of Assistant Director of Grants and Sponsored Research in the Institutional Advancement Office. This is a full-time, 12-month administrative faculty appointment.

Work in Grants and Sponsored Research enhances college revenue through strategic seeking of governmental, foundation, and corporate grants and contracts. The individual in the role will participate in building a robust and supportive environment for the research and scholarly endeavors of faculty and students through identifying funding opportunities, proposal writing and editing, providing post-award assistance to faculty, and support of a faculty-student collaborative summer research program.

The position will report to the Director of Grants and Sponsored Research and will collaborate regularly with Earlham faculty, Accounting, and the Institutional Advancement office staff.

Essential Functions:

  • Communicate regularly with the Director and Associate Director of Grants and Sponsored Research and Accounting regarding grant activity.
  • Identify and vet funding sources for institutional priorities and faculty research, and disseminate this information to appropriate teaching and administrative faculty.
  • Demonstrate an ability to proactively work with faculty to find funding and develop preproposals, letters of inquiry, and final proposals in accordance with sponsor guidelines.
  • Coach grant-seekers through the proposal development process by providing advice, timelines, and assistance with interdepartmental collaboration.
  • Write and edit institutional proposals and provide editorial feedback on faculty proposals.
  • Help secure internal approvals for pre-proposals (with budgets), final proposals (with budgets), and awards from internal constituents.
  • Assist with budget development.
  • Work with constituencies across campus, including staff and faculty, to facilitate the entire life cycle of the grant.
  • Assist the Office of Grants and Sponsored Research with educating grant seekers regarding federally mandated and foundation grants policies and procedures that are pertinent to their awards (e.g., Responsible Research Conduct, Research Misconduct, Conflict of Interest, Human Subjects Research, and Vertebrate Animal Use).
  • Assist with developing how-to grant writing resources for constituencies through group seminars and one-on-one sessions as well as the office website.
  • Maintain organized grant files, to include tracking external grant applications, report schedules, and grant policies.
  • Perform other duties as assigned. Some job responsibilities may be assigned based on the strengths of the candidate
  • Additional duties as needed to support Earlham College.
Qualifications
  • A bachelor’s degree is required.
  • Excellent written communications skills with solid attention to detail in editorial and proofreading work.
  • Good interpersonal skills for developing and maintaining effective working relationships with faculty, co-workers, and external constituencies.
  • Strong organizational and administrative skills with the ability to work both independently and collaboratively and to organize and manage time effectively.
  • Word processing and spreadsheet competency.
  • Initiative, creativity, and talent for problem-solving.
  • Ability to manage multiple projects with different deadlines.
  • Discretion in dealing with confidential information.
  • General knowledge of a broad range of academic fields, preferred.
  • Project management experience, preferred.
  • Prior experience in Sponsored Programs, Foundation Relations or related fundraising/grant-writing, preferred.

Benefits Working at Earlham:

  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply

  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter
  • 300-500 word statement on diversity, equity, and inclusion in which you concretely detail how your values and professional experience would contribute to Earlham’s commitment to DEI.
  • Resume
  • List of Three References with Contact Information
  • Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

    Earlham's Work Authorization Policy

    Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

    Organization

    Working at Earlham College

    Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

    • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
    • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
    • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
    • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
    • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
    • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
    • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
    • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.

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