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Academic Program Coordinator

Job Details

Overview

The School of Public and International Affairs (SPIA) is seeking a dynamic individual to join the undergraduate program office team as Academic Program Coordinator.

 

This position serves SPIA’s undergraduate students and has primary responsibility for all SPIA undergraduate course-related matters. This individual works primarily with the Senior Associate Dean for Academic Administration in planning for 40-50 courses each academic year as well as managing activities related to course enrollment (scheduling classrooms, hiring preceptors, maintaining waitlists, etc.). The Academic Program Coordinator also organizes funding opportunities related to internships and thesis research, faculty curriculum committee meetings, and provides administrative support to our student programming and alumni engagement efforts.

 

The Academic Program Coordinator ensures accurate and up-to-date record keeping of all functions related to this position and supports key programming related to the Undergraduate Program and SPIA-at-large.

Responsibilities

Course Management:

  • Serves as the primary liaison with the Office of the Registrar and the Undergraduate program on issues related to the Course Information System (CIS) such as creating new courses and updating current courses offered by the Undergraduate Program
  • Work with Senior Associate Dean to plan and schedule the Undergraduate Program’s courses and assign Policy Task Force and Research Seminar instructors
  • Liaise with faculty and their assistants regarding course scheduling and course activities (including Canvas, Undergraduate Course Assistants, collecting syllabi, class lists, grading, etc.)
  • Manage and maintain course records, enrollment, and waitlists for all SPIA undergraduate courses and coordinating early course feedback processes and end-­of-term course evaluations for all courses as well as the junior Task Force and Research Seminars
  • Determine undergraduate course and precept schedules, identifying – with the Graduate Program Office – and hiring preceptors and recommending room assignments

Programming:

  • Post, manage, and disburse funding opportunities (domestic and international) for internship opportunities and senior thesis research using the SAFE system
  • Collaborate with ODOC and SPIA’s curriculum committee to coordinate the selection of student prizes and disburse funding
  • Support junior and senior independent work by overseeing weekly working groups
  • Works closely with the Program Director and the Graduate Career Development Office to support career development programming and efforts
  • In coordination with the Graduate Alumni Relations Office, help build Undergraduate alumni database
  • In coordination with Graduate Program office, assist with on-boarding new graduate cohorts during summer programming
  • Carry out special duties as assigned and necessary to strategic planning for the undergraduate curriculum

Data Management:

  • Update student database each semester with JP adviser information and maintain historical records of junior task force and research seminars
  • Review University-wide course offerings to help identify potential courses to add to the Undergraduate Program’s curriculum and update website and internal documents accordingly
  • Collaborate with the Dean’s Office to maintain and update Faculty SharePoint sites and databases
  • Maintain Undergraduate Program’s course information by reviewing course list periodically and rotating course numbers accordingly
  • Review, revise and distribute Junior Independent work manual
  • Collate information for weekly announcement email and share with students via MailChimp and post to online bulletin board
  • Collaborate with the Dean’s Office to produce annual stewardship letters
Qualifications

 

Qualifications:

  • Strong organizational and problem solving skills, creativity, excellent verbal and written communication skills; the ability to handle stressful situations with humor and grace are essential.
  • Strong sense of and commitment to student and faculty needs and ability to work well with colleagues of all levels.
  • Ability to manage simultaneous tasks, and to maintain confidentiality.
  • The successful candidate must be team-oriented, flexible, have a sense of humor, and possess sound judgment and discretion with confidential data.
  • The candidates must be proficient in Microsoft Office applications such as Access, Word, Excel, and Outlook; adaptive to ongoing changes in technology and procedures; ability to work independently and under pressure; and willingness to work occasional evenings.
  • Previous higher education administration experience and ability to use PeopleSoft, Canvas and MailChimp is strongly preferred.
  • Bachelor's degree is preferred.

 

We at the School of Public and International Affairs believe that it is vital to cultivate an environment that embraces and promotes diversity, equity and inclusion - fundamental to the success of our education and research mission. This commitment to diversity informs our efforts in recruitment and hiring as we actively seek colleagues of exceptional ability who represent a broad range of viewpoints, experiences and value systems, and who share Princeton University's dedication to excellence.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelAssociate#LI-CN1

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At Princeton, every member of our community plays an important role in our mission of teaching and research. That mission provides every faculty and staff member with the opportunity to make an impact bigger than oneself. Learn about working at Princeton and meet some of our wonderful employees.

 

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