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Administrative Assistant - Livingston Campus

Employer
Lamar Institute of Technology
Location
Beaumont, TX

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Job Details

Job Summary / Basic Function:

Job Summary:
The Administrative Assistant provides support services for the Director of TSUS State College Polk County Center as well as welcomes visitors and new and prospective students to the State College Polk County Center. The Administrative Assistant is responsible for offering excellent customer service that aligns with the TSUS State College’s mission and goals.
Essential Job Functions:

  • Serve as administrative assistant for the Director; triage incoming communications and appointment requests; schedule face-to-face and/or virtual meetings or appointments, as appropriate; receive and triage telephone calls; manage and monitor Director’s calendar;
  • Serve as receptionist for the site, greeting and assisting all in-person guests as well as answering the front office phone
  • Take minutes, distribute via Adobe Sign, and store/retain documents needed for meetings and events, as requested
  • Prepare documents/forms needed for the Director, as requested
  • Maintain budget for the site operations: Enter budget requisitions, manage invoices and purchase orders, and maintain records of available budgets for all departments of the Center
  • Collect, process, and distribute vacation and sick leave requests for Center employees
  • Open, sort, and route Center’s mail; Process and post outgoing mail and other materials
  • Make travel arrangements for the Director and complete appropriate forms, requisitions, and vouchers
  • Assist at selected on-campus and off-campus events and functions, as requested
  • Plan and assist with registration, faculty conferences, meetings, and campus events, as requested
  • Assist in preparation, proofing, and printing/displaying of all Center publications
  • Monitor and report facility, IT, and security needs to designated personnel at the TSUS State College
  • Monitor supplies for the Center, including classrooms, and order/replenish, when necessary
  • Maintain an up-to-date list of all active academic and technical programs that are taught at the Center (sorted by TSUS State College), including course requirements
  • Assist TSUS State College Administrators with the faculty hiring process, including but not limited to issuing and collecting hiring documents to prospective faculty members, initiating and routing faculty credentialing forms, requesting and collecting required official transcripts
  • Assist in maintaining the Center’s webpages and blackboard channels or pages
  • Assist faculty with textbook selections, vita uploads, and syllabus anomalies
  • Maintain knowledge of the general policies and procedures of the TSUS State Colleges
  • Assist with the creation, packaging, and distribution of resource materials for student recruitment and retention
  • Respond to student inquiries and questions via email, as needed
  • Assist in arranging on-site college visits for potential students and visitors
  • Serve as backup testing administrator, as needed
  • Assist in maintaining the Center’s calendar of events
  • Assist in maintaining the Center’s web pages and social media postings
  • Maintain inventory of office and classroom supplies and equipment and replenish, as needed
  • Support faculty hiring and onboarding activities
  • Assist in preparing and issuing hiring, payroll, and leave documents
  • Maintain knowledge of the general policies and procedures of the TSUS State Colleges
  • Performs all other duties, as required and/or assigned

Physical Requirements:
This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

Minimum Qualifications:

Qualifications:

  • H.S. diploma or equivalent required
  • Requires one to two years of similar work experience. Experience in a higher educational setting is preferred
  • Must possess excellent customer service and communication skills.
  • Working knowledge in Microsoft Office applications, office administrative procedures, desktop and laptop computers, copiers, scanners, and normal office equipment
  • Possess good time management skills
  • Familiar with Learning Management System (Blackboard, preferred)
  • Familiar with social media and webpage

Preferred Qualifications:

Preferred Qualifications:

  • Experience in higher education setting
  • Associate’s degree or higher

Salary:

$35,000 - 38,000

EEO Statement:

Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), sexual orientation, gender identity or expression, national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

Notice of Availability of the Annual Security Report:

LIT’s Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles Nest, Room 128, at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-839-2032 or emailing titleix@lit.edu.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Quick Link:

https://jobs.lit.edu/postings/1954

Open Date:

01/05/2024

Open Until Filled:

Yes

Organization

Mission Statement

Lamar Institute of Technology provides quality education and training that enable a diverse student population to achieve its career goals. Programs are enhanced by developing and maintaining partnerships with business, industry, and the community. Faculty are dedicated to teaching, advising, and scholarship. Both faculty and staff work to serve the Institute and the community.

History

Lamar Institute of Technology traces its roots back to March 8, 1923, when the South Park School District in Beaumont authorized its superintendent to proceed with plans to open a “junior college of the first class.” On Sept. 17, 1923, South Park Junior College opened with 125 students and a faculty of 14. Located on the third floor of the South Park High School building, the college shared the library and athletic facilities with the high school. In 1932, separate facilities were provided, and the name of the institution was changed to Lamar College, to honor Mirabeau B. Lamar, second president of the Republic of Texas and the “Father of Education” in Texas.

On June 8, 1942, as a result of a public campaign, a new campus was purchased, and classes were held for the first time on the present-day campus in Beaumont, After World War II, the college grew to 1,079, and a bill to make Lamar a state-supported senior college was introduced in the House of Representatives. The legislature approved the Lamar bill (House Bill 52) on June 4, 1949, creating Lamar State College of Technology effective Sept. 1, 1951. Lamar was the first junior college in Texas to become a four-year, state-supported college. Uniquely, Lamar retained much of its traditional community college mission, particularly in vocational programs, while continuing to grow with strong programs in engineering, sciences, business, and education.

In 1962, a graduate school was established, offering master’s degrees in several fields. The Doctorate in Engineering was established in 1971. In the same year, House Bill 590 became law, changing the institution’s status to university. Lamar State College of Technology, with an enrollment of 10,874, officially became Lamar University on Aug. 23, 1971.

Vocational subjects were among the first courses offered by Lamar and played an important role in the development of Lamar. A Division of Vocations was established in 1946 and became the Lamar School of Vocations in 1955. In 1970, the name was changed to the School of Technical Arts, and in 1972, it became the College of Technical Arts. During 1971, the college began awarding Associate of Applied Science degrees in certain two-year programs.

In 1969, an extension center was opened in Orange, and in 1975, the long-standing private two-year Port Arthur College became Lamar University at Port Arthur. The Lamar University System was established by the 68th Session of the Texas Legislature with the passage of SB 620, which took effect in August 1983. On September 1, 1995, the Lamar University System was abolished, and the components became members of The Texas State University System.

The Texas Higher Education Coordinating Board recommended in 1990 that all two-year programs at Lamar University-Beaumont be combined into Lamar University Institute of Technology. The programs in the former College of Technical Arts, Allied Health, Office Technology, and Restaurant/Institutional Food Management were placed in the new institute.

On September 1, 1995, the Institute of Technology was established as an educational center of Lamar University and a member of The Texas State University System. The Texas Legislature changed the name of the institution to Lamar Institute of Technology in 1999.

Location

Lamar Institute of Technology, a member of The Texas State University System, and a state-supported institution, is located in Beaumont, Texas, one of the world’s largest petrochemical centers. Beaumont is a progressive city in the Sunbelt, offering private and public schools, churches, museums, shopping districts, and a wide range of leisure-time activities to serve the metropolis of 114,000. A Jefferson County entertainment complex, a civic center, convention center, a performing arts theater, a downtown dining and entertainment district, and coliseum will draw professional entertainers and a wide variety of business, social, and professional groups to the city. Beaumont is convenient to major recreation facilities of Southeast Texas, including the Gulf of Mexico, large lakes and the Big Thicket National Preserve.

Accreditation

Lamar Institute of Technology is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award degrees at the associate level. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Lamar Institute of Technology.

The Lamar Institute of Technology Dental Hygiene program is accredited by the American Dental Association Commission on Dental Accreditation. The Respiratory Therapy Program and the Diagnostic Medical Sonography Program are accredited by The Commission on Accreditation of Allied Health Education Programs . The Medical Radiologic Technology Program is accredited by The Joint Review Committee for Education in Radiologic Technology. The Commission on Accreditation for Health Informatics and Information Management accredits the Health Information Technology program.

On December 4, 2000, Southern Association of Colleges and Schools granted separate accreditation to Lamar Institute of Technology.

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