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Assistant Director, Alumni Relations

Employer
Colgate University
Location
Hamilton, NY

Job Details

Job Category:

Professional/Administrative

Position Title:

Assistant Director, Alumni Relations

Full Time/Part Time:

Full Time

Division:

Office of Advancement

Department:

Alumni Relations

Hiring Wage/Salary Range:

$58,460 - $60,000 / annually

Determination:

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits:

Current Benefits
Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.
We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:
Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:
Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year’s and 3 floating holidays.

Paid Family Leave:
After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:
Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.
Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.
After 7 years of service in an eligible position an employee’s eligible children may be awarded up to half of Colgate’s tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement:

Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. The University recently launched a $1B campaign in support of the Third-Century Plan, a comprehensive roadmap that will advance Colgate’s efforts to pursue its mission at the highest level and establish Colgate as one of the finest undergraduate institutions in the nation. One of the components—the Plan for Diversity, Equity, and Inclusion (DEI)— stands as Colgate’s most definitive plan in 200 years for elevating the importance of diversity, equity, and inclusion throughout the institution.

Accountabilities:

Colgate University is seeking an Assistant Director of Alumni Relations to create and implement programs and events that strengthen alumni engagement with the University. The Assistant Director will be accountable for the creation and delivery of programs and events to strengthen alumni connection and engagement. Accountable for achieving pre-determined engagement goals for Reunion. Responsible for effective recruitment, management, training, and engagement of volunteers, particularly for Reunion and Regional Club Leaders. Responsible for effective and independent management of multiple Reunion programs and logistics. Responsible for supporting programming for all Reunion classes. Accountable for effective coordination and support of Alumni Relations Signature Programs, which includes Reunion and Regional Programs.

Accountable for creative programming and management of Regional Club Leaders serving clubs around the world. Lead the planning and execution of signature regional club programs, including Colgate Day.

Name:

Data Synthesis and Use

Description:

Demonstrated understanding of relational database concepts as typically found in key enterprise systems such as CRMs. Demonstrated ability to manipulate spreadsheets to create and format data for optimal analysis. Demonstrated ability to specify data sets required for analysis, arrange data sets within analytical tools (e.g. spreadsheets or Tableau) and execute accurate analysis.

Name:

Opportunity Closing

Description:

Demonstrated ability to learn and apply key concepts and techniques related to closing of opportunities.

Demonstrated knowledge of basic principles that add value to closing opportunities in defined area for defined targets including Alumni Relations, Parents’ Fund, Planned Giving, Corporate, Foundation and Government Relations, Major Gifts, and Annual Giving. Ability to learn from opportunities that do not close and adjust going forward.

Name:

Proposal Advancement

Description:

Demonstrated ability to learn and apply key concepts and techniques related to the execution of proposals, events, and programs that consistently achieve targeted goals and objectives of an assigned department.

Name:

Relationship Building/Management

Description:

Demonstrated ability to learn and apply key concepts and techniques related to building effective relationships with key stakeholders, which will include alumni volunteers.

Name:

Technology

Description:

Demonstrated ability to learn to effectively access and navigate relevant technology systems used in advancement such as databases, CRMs, etc.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

  • A minimum of two years of professional experience in event planning, volunteer management, alumni relations and/or related fields
  • Experience with or aptitude for independently overseeing and managing volunteer constituents
  • Demonstrated experience in planning and executing events
  • Must be able to work collegially and effectively with a diverse group of alumni, students, faculty, and staff on a daily basis
  • Experience with or aptitude for measuring success and reporting on programs with quantitative and qualitative data
  • Comfort with fundraising and fundraising adjacent activities
  • Enthusiastic commitment to advancing the University’s mission
  • Demonstrated proficiency with the Microsoft Office suite of products
  • Must possess strong interpersonal and communication skills, be highly organized, detail-oriented and able to work independently as well as part of a team
  • Must be able to travel periodically and work evenings and weekends when needed

Preferred Qualifications:

  • Experience with Google Suite
  • Experience with relational databases/CRMs, especially Raiser’s Edge
  • Experience in alumni relations, advancement, higher education or related experience fields

Education:

A Bachelor’s degree or a combination of education and experience from which comparable skills are gained is required.

Requisition Number:

2023S079Posting

Temporary:

No

Work Schedule:

Full-time
12 months
37.5 hours / week

Job Open Date:

11/06/2023

Open Until Filled:

Yes

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Organization

Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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