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Associate Registrar for Transfer Services

Employer
Colgate University
Location
Hamilton, NY

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Job Details

Job Category:

Professional/Administrative

Position Title:

Associate Registrar for Transfer Services

Full Time/Part Time:

Full Time

Division:

Dean of the Faculty

Department:

Registrar

Hiring Wage/Salary Range:

$64,000-74,856 / annually

Determination:

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits:

Current Benefits
Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.
We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:
Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:
Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year’s and 3 floating holidays.

Paid Family Leave:
After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:
Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.
Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.
After 7 years of service in an eligible position an employee’s eligible children may be awarded up to half of Colgate’s tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Accountabilities:

Primarily accountable for a major function of the registrar’s office. This role is accountable for the accurate analysis and application of data as related to the specific function. Provides advice, counsel and enforcement regarding most important areas of departmental policies, such as degree status and completion or course registration. This position requires: an in-depth knowledge of academic policies, procedures, and a strong understanding of transfer and articulation regulations; the ability to apply best practices to develop processes and procedures for evaluating and recording transfer credit from eligible domestic and international institutions; a desire to follow current AACRAO transfer credit best practices to provides expertise in the evaluation and implementation of new transfer policies and initiatives; the ability to assess and refine the academic evaluation processes for transfer students; the ability to perform general registrar related tasks and participate in the on-going registration functions of the registrar’s office.
The position evaluates transfer credit applications for off-campus opportunities by researching and analyzing transfer credit materials, deciding on course acceptability and appropriate course equivalency according to institutional and departmental policies; interprets, clarifies, and applies policies and standards, as well as justifies decisions to students and academic departments; provides students with timely responses to transfer credit requests; advises students regarding transfer credit policies and procedures; answers students’ questions regarding transfer credit and the applicability of transfer work to degree requirements; creates transfer credit evaluations for potential transfer students; works with incoming transfer students to register for their first semester; and provide clear communications regarding remaining degree requirements. Additionally, the person in this position will efficiently use various required software programs; navigate and manipulate Banner and transfer articulation software (e.g., TES).

Name:

Technology

Description:

Demonstrated ability to use and maintain enrollment technology tools (e.g., Banner, TES, Degree Works, Excel, OnBase, etc.) and understand the relationships between the various platforms. Ability to build ad hoc reports using available query and data visualization products, for use by internal and external constituencies.

Name:

Data Management and Reporting

Description:

Demonstrated ability to use processes to safeguard and manage use of data according to university requirements and FERPA. Ability to maintain function-relevant Banner tables, manipulate and analyze student and course data. Ability to evaluate data in both regularly scheduled queries and ad hoc reports to identify anomalies and patterns and to apply the information to university requirements, processes and policies.

Name:

Curriculum Analysis

Description:

Ability to understand the curriculum, apply policies and guidelines to the transfer articulation process, and to communicate effectively with faculty and administration to resolve issues.

Name:

Enrollment Management

Description:

Demonstrated ability to register students in classes complying with the university’s academic policies and procedures, managing and applying exceptions where appropriate. Ability to track and report academic progress and degree fulfillment requirements for students during off-campus study opportunities.

Name:

Customer Service

Description:

Demonstrated ability to work with students and faculty to identify, avoid and solve issues related to policy and procedures. Ability to track and provide students and faculty with information regarding course selection, registration, curricular requirements and academic progress during off-campus study opportunities. Ability to provide training to others in the use of transfer articulation technologies. Will also establish and maintain effective and cooperative working relationships, interacting in a supportive manner with faculty, staff, students and visitors.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

  • One (1) year of experience in higher education, preferably a registrar’s office.
  • Experience working with Banner or related Student Information System.
  • Familiarity with policies, procedures, laws and regulations pertaining to institutions of higher education and experience in evaluating national and international college transcripts.

Education:

A Bachelor’s degree or comparable professional experience in a transfer credit focused role required; advanced degree preferred.

Requisition Number:

2024S002Posting

Temporary:

No

Work Schedule:

Monday – Friday, 37.5 hours per week

Job Open Date:

12/21/2023

Open Until Filled:

Yes

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Organization

Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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