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Admissions Specialist

Palm Beach State College
Lake Worth Campus

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job DescriptionResponsible for the creation and update of admissions, registration and student records for prospective and current Palm Beach State students in a timely manner. Assists with maintaining College compliance with determining Florida residency per state statute. Reviews and processes transcripts, forms, and enrollment data; provides expertise and trains within the department. The position requires the ability to work a fluctuating schedule, including nights and weekends.

Minimum Base Pay: $17.00. All salary calculations start at the minimum salary and will be based on candidate's education and experience.

Duties and Responsibilities:

(This list is not exhaustive and may be supplemented as necessary)

  • Coordinates and conducts student admissions, registration and pre-registration processes, and assists with bulk student registration. This includes document verification, processing corresponding registration materials and preparation for registration process.

  • Prepares and reviews documents for completeness and accuracy. Processes and logs documents into system.

  • Answers, screens, researches, informs, advises, records, processes and follows-up all customer requests efficiently and expeditiously as received by telephone, mail or personally.

  • Acquires knowledge of other staff duties and serves as a backup as necessary.

  • Responds to requests from parents and students regarding program, transfers, complaints, and discipline. May conduct workshops with parents regarding College or program information requirements.

  • Provides consultation and assistance regarding specific matters within area of expertise.

  • Coordinates the preparation, administration, and issuance of transcripts, following the policies regarding the preparation, transfer, and release of transcripts.

  • Assists students and personnel with operating office equipment such as personal computers, printers, and copying machines, as well as software programs, providing training when necessary.

  • Performs other job-related duties as assigned.

Required Minimum Qualifications:

Education and Experience:

  • High school diploma or GED with additional training related to the position

  • One year of related experience

Knowledge of:

  • Microsoft Office Professional or similar application

  • Family Educational Rights and Privacy Act (FERPA) within 30 days of employment

Skilled in:

  • Attention to detail while maintaining effective time and task management

Ability to:

  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

  • Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

  • Research information for problem solving

Licenses, Registration, Certifications, or Special Requirements:

  • Regular physical attendance required

Work Environment and Physical Demand:

  • Reach and grasp objects

  • Stoop, bend, kneel, crouch, or crawl

  • Stand for extended periods of time

  • Use of video display terminal

  • Use of manual dexterity and fine motor skills

  • Communicate information orally and in writing

  • Receive and understand information through oral and written communication

  • Proofread and check documents for accuracy

  • Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Employment InformationPlease review the following information in order to apply for a position at Palm Beach State College:
  • Carefully review the minimum qualifications advertised for the available position as only applicants meeting the minimum requirements will be considered.
  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon the passing of a drug test and upon completion of a criminal background investigation.
  • An important goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

Application Deadline

This position is open until filled

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