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Office Coordinator and Human Resources Generalist

Harper College
Palatine, IL

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Job Details

Schedule Information: Monday - Friday, 8:00 AM to 4:30 PM

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Work Conditions: Work is primarily indoors and sedentary in nature. Some evening and weekend responsibilities.

Duties of Position: Provides confidential technical and administrative support to the CHRO applying significant knowledge of Human Resource policies, practices, and programs.

Maintains internal communication with appropriate staff and administrators and responds to inquiries in accordance with established procedures.

Manages and conducts office duties related to facilitating the office workflow, including scheduling, maintaining office supplies, check requisitions, facilities work orders, travel and expense reports, etc.

Creates monthly /quarterly Board Exhibits and coordinates the overall process for accurate and timely submission.

Researches, compiles, analyzes, and summarizes data for projects, reports, meetings, and memos as needed. Examples: ICCB, workforce learning, employee complaints, board exhibits, sabbatical agreements, administrator agreements, faculty agreements, Statement of Economic Interest, purchase orders, performance evaluations, FOIA requests, etc.

Serves as Event Planning Coordinator, plans and organizes a wide variety of employee related special events and activities, including Professional Development Day, Veterans Day, Employee Wellness events, Service Awards, celebration activities and Spirit Days.

Assist in the completion of CHRO presentations and communications as directed.

Provides support and guidance to HR office staff when complex, specialized and sensitive questions arise.

Assists with building and maintaining an effective HR presence on the internal HIP. This involves continuously updating, ensuring accuracy and developing fresh material to engage and inform employees.

Assists with keeping the external HR web information accurate and up to date by collaborating with all relevant internal departments; HR, Communications, IT, etc.

Acts as the recorder of numerous committee and negotiation meetings, ensuring decisions are documented, ideas are cataloged, and notes and conclusions are compiled and distributed.

Maintains the highest level of confidentiality as required to support the Chief HR Officer’s performance management and workforce development initiatives.

Manages department budget in collaboration with the CHRO. Monitors expenditures and assists in the preparation of annual budget. Serves as cost center manager for the Human Resources Department.

Enters Workers’ Compensation incident reports into vendor system and facilitates claim set-up.

Assists departments with scheduling new hire testing.

Supervises student aides, as necessary.

Coordinates and prepares the maintenance and updating of employee handbooks and policies and procedures manual.

Assists with continual revisions and maintenance of College organization charts. 

Provides assistance for the College internal communications function of the office (i.e., InsideHarper and CWC/Portal Postings).

Assists the HR team with projects as needed.

Responsible for other duties as assigned.

Educational Requirements: Bachelor’s degree with HR Certificate or other appropriate academic preparation preferred. Associate’s degree with specialized training in administrative support or secretarial and office practices and procedures required. Advanced computer software systems training.

Experience Requirements: Five years of responsible administrative support with demonstrated organization and coordination skills. Advanced proficiency in Microsoft Suite required. Proficiency with SharePoint preferred. Must be self-directed with a high level of accountability and work with minimal or no supervision. Strong organizational skills; ability to multi-task and work on numerous projects simultaneously while dealing with interruptions. Commitment to accuracy; attention to detail. Excellent oral and written communication skills. Must have very good interpersonal and sensitivity skills to diffuse conflict and the ability to work well with individuals of diverse backgrounds, personalities, etc.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: December 12, 2023.

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.


Founded in 1965, William Rainey Harper College is a dynamic comprehensive community college situated on a 200-acre campus in Chicago’s northwest suburbs. The College is committed to diversity, and encourages the development of multicultural perspectives.

harper_college1.gifAnnually, the College serves approximately 25,000 students from 23 communities. Providing both transfer and career programs, Harper offers degrees and a wide range of credit, continuing education and corporate training for students of all ages and interests. In order to provide accessible higher education to all, we offer a flexible schedule of daytime, nighttime and weekend classes at our main campus and at several other sites conveniently located throughout our service area.

Harper College is fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools, and has received the coveted Bond Rating of Aaa from Moody’s Investor Service. We are committed to our Institutional Core Values of Integrity, Respect, Excellence and Collaboration.

Our Vision:

William Rainey Harper College is committed to academic integrity and excellence. The College is a leader in teaching and learning, transforming lives by responding to the needs of the individual and the community.

harper_college2.jpgBenefits offered to employees include tuition reimbursement/professional expense, health/life/dental/disability insurance, participation in the State University Retirement System (SURS) and tax deferred annuity plans as well as fourteen paid holidays. Harper also offers some on-site childcare, a summer camp for children, and much more.

Harper College is an Equal Opportunity, Affirmative Action Employer that encourages applications from women, minority group members and persons with disabilities.

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