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OIE Office Administrative Assistant

OIE Office Administrative Assistant - 31829 University Staff

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)!

The Administrative Assistant will provide office support to the Office of Institutional Equity, which supports the campus in maintaining an environment free from sexual misconduct, discrimination or harassment based on race, color, national origin, sex, pregnancy, age, marital status, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here:

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page:

Job Duties:
    Serve as primary point of contact for Office of Institutional Equity, including monitoring of central office telephone and e-mail communication, data entry and routing to the appropriate recipient. Conducts prompt, equitable and impartial intake screenings. Provides clear information in response to inquiries about OIE resolution procedures. Monitors all data entry, tracking, and reporting in accordance with applicable policies and procedures, including: Clery reporting, annual reports as required by Title IX regulations, and recording OIE responses and justification to all reports. Collaborates with investigators regarding the status of cases; identifying and integrating best practices in the investigation. Maintains updated case records and ensures continuity and standardization of case files. Assist OIE staff in developing operational procedures in Maxient. Support the UCCS mission of upholding a positive learning, working, and living environment, by participating in campus committees, as determined with supervisor. Other duties as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:

OIE manages hundreds of complaints every year. This position requires an individual who exercises sound judgment and critical thinking, is immediately prepared to deal with a variety of complex issues and has experience dealing with difficult situations in a highly complex organization. The following knowledge, skills, and abilities are necessary to fulfill the job requirements
    Knowledge and experience working with diverse populations in a multicultural environment that is committed to diversity, equity, and inclusion. General understanding of Title IX, Title VII, Americans with Disabilities Act, Equal Employment Opportunity Commission Guidance, Family Educational Rights and Privacy Act (FERPA) and Office for Civil Rights Guidance. Understanding of, and sensitivity to, the complexities of experiencing discrimination, harassment, or sexual misconduct. Excellent written and verbal communication skills. High level of analytical thinking. Exceptional organizational skills and strong attention to detail. The demonstrated ability to maintain a professional, calm, non-judgmental attitude. Demonstrated ability to understand and evaluate initial complaints objectively in accordance with policy and procedures. Demonstrated experience in effectively managing highly confidential and sensitive matters. Demonstrated ability to work positively as a part of a team, often during time-critical situations. Strong ability to organize tasks, resolve problems, balance responsibilities, set priorities, and meet deadlines.

Work Location: On-site

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

This is a temporary position expected to last 6 months.

What We Offer:

Salary Range: Generally starting at $20.00 - $25.00/hour

This position is Full-Time 40 hours a week.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

This position is eligible for paid sick leave. Information on benefits, including eligibility, is located at:

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:
    A Bachelor's degree in higher education, educational leadership, counseling, criminal justice, law, psychology, social work, sociology, human resources or other related field. Experience with Maxient or similar conduct/Title IX case management software. Experience with website management or related public relations experience.

Preferred Qualifications:
    A Master's degree in higher education, educational leadership, counseling, criminal justice, law, psychology, social work, sociology, human resources or other related field. Previous Higher Ed experience. Experience working with issues such as domestic or dating violence, sexual assault, stalking, sexual or gender-based harassment.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: · This position is open until filled. · Applications submitted through email or surface mail will not be considered. Please apply at (job #: 31829). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or Job related inquiries should be directed to the posting contact. If not considering international candidates (most positions): The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials

Job Category: Professional Support Services

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40001 - Chancellors Office

Schedule: Full-time

Posting Date: Dec 11, 2023

Unposting Date: Ongoing Posting Contact Name: Laura Emmot Posting Contact Email: Position Number: 00817758

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