HR Assistant OPS - University Libraries Location:
Tallahassee, FL Regular/Temporary:
Temporary Full/Part Time: Job ID:
This OPS position works in coordination with the University Libraries HR Representative/Sr. Administrative Specialist and provides support for Libraries operations and communications.
Communicate regularly and coordinate operations and communications with the Libraries HR Representative.
Organize materials on the SharePoint drive and create files to document and organize information.
Communicate with University Libraries personnel (i.e., Dean, Associate Dean, and other faculty/staff members as necessary).
Audit personnel files.
Scan and sort forms.
Assist with general projects involving software such as Microsoft Word, Excel, and SharePoint.
Assist with coverage in the administrative office which would include greeting visitors, answering phones, taking and delivering messages, etc.
Assist areas of Administration with tasks such as printing and folding pamphlets, creating spreadsheets, etc.
Conduct furniture audits which would include checking furniture for damage requiring removal.
Check posters for HR compliance in all posting locations.
Assist with other duties as assigned.
High school diploma or equivalent and two years of experience.
Applicants should possess the ability to utilize problem-solving skills and will have a strong sense of initiative.
The ability to communicate effectively verbally and in writing is required.
The successful candidate will also possess the following:
Ability to prioritize, organize, and perform multiple work assignments simultaneously.
Ability to work independently.
Ability to learn, apply, and champion library privacy principles.
Ability to establish and maintain effective working relationships.
Experience with basic computer functions, including Microsoft Office Suite (Word, Excel, Outlook) and Adobe Creative Suite applications or comparable software.
Ability to perform accurately in a detail-oriented environment.
Strong organizational skills.
Strong work ethic.
We seek energetic candidates who are detail-oriented and work well both independently and as part of a team.
Position requires effective and courteous communication skills to interface with administration, faculty and staff.
Bethany Miller, Sr. Administrative Assistant
Anticipated Salary Range
Anticipated starting hourly pay is $12 at 20 hours per week.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
This is an OPS/temporary job.
Based on the duties, this position may require completion of a criminal history background check.
·This position is being readvertised. Previous applicants need not reapply.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.