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HR Assistant OPS - University Libraries

Job Details

Job Title: HR Assistant OPS - University Libraries
Location: Tallahassee, FL
Regular/Temporary: Temporary
Full/Part Time:
Job ID: 56600

Strozier Library


This OPS position works in coordination with the University Libraries HR Representative/Sr. Administrative Specialist and provides support for Libraries operations and communications.

Communicate regularly and coordinate operations and communications with the Libraries HR Representative.

Organize materials on the SharePoint drive and create files to document and organize information.

Communicate with University Libraries personnel (i.e., Dean, Associate Dean, and other faculty/staff members as necessary).

Audit personnel files.

Scan and sort forms.

Assist with general projects involving software such as Microsoft Word, Excel, and SharePoint.

Assist with coverage in the administrative office which would include greeting visitors, answering phones, taking and delivering messages, etc.

Assist areas of Administration with tasks such as printing and folding pamphlets, creating spreadsheets, etc.

Conduct furniture audits which would include checking furniture for damage requiring removal.

Check posters for HR compliance in all posting locations.

Assist with other duties as assigned.


High school diploma or equivalent and two years of experience.

Applicants should possess the ability to utilize problem-solving skills and will have a strong sense of initiative.
The ability to communicate effectively verbally and in writing is required.

The successful candidate will also possess the following:

Ability to prioritize, organize, and perform multiple work assignments simultaneously.

Ability to work independently.

Ability to learn, apply, and champion library privacy principles.

Ability to establish and maintain effective working relationships.

Experience with basic computer functions, including Microsoft Office Suite (Word, Excel, Outlook) and Adobe Creative Suite applications or comparable software.

Ability to perform accurately in a detail-oriented environment.

Strong organizational skills.

Strong work ethic.

Preferred Qualifications

We seek energetic candidates who are detail-oriented and work well both independently and as part of a team.

Position requires effective and courteous communication skills to interface with administration, faculty and staff.

Contact Info

Bethany Miller, Sr. Administrative Assistant

Anticipated Salary Range

Anticipated starting hourly pay is $12 at 20 hours per week.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

·This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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