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Occupational Therapy Program Assistant for Fieldwork & Capstone

Chatham University
Chatham University, Woodland Road, Pittsburgh, PA, USA

Job Details

Occupational Therapy Program Assistant for Fieldwork & Capstone

Chatham University is accepting applications for the position of Occupational Therapy Program Assistant for Fieldwork & Capstone. This position will report to the Occupational Therapy Program Director.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at:

Position Summary:

The Program Assistant will provide administrative support to the Academic Fieldwork and Capstone Coordinators for the entry-level Occupational Therapy doctorate (ELOTD) program. The Program Assistant supports the curricular administration of academic programs & is primarily responsible for managing clinical site contracts, ensuring compliance of student health records and background requirements, managing the clinical educational software system, and ensuring timely completion and reporting of fieldwork and capstone evaluation data for accreditation. This position is an on-campus position with the potential for a flexible, hybrid schedule following training.

Duties and Responsibilities:

    Coordinates & performs administrative procedures within the Occupational Therapy Programs as follows:
      Collaborate with the Academic Fieldwork and Capstone Coordinators to establish clinical site contracts and place students for required clinical affiliations.Ensure compliance of student clinical affiliation records, student health and background requirements, and clinical evaluation data for accreditation.Track completion of clinical performance instruments and evaluations of clinical sites and prepare department reports on this data.Manage clinical education software system.Assist the Program Director & faculty with the preparation of accreditation/re-accreditation reports, & other program reports related to clinical affiliations.Correspond & collaborate with others (including program faculty, other administrative staff, students, other university departments, prospective students & applicants, & clinical sites) in person, & via phone, email, & Zoom/TeamsParticipate in admissions events and student orientation related to clinical affiliations.Participate in clinical team, faculty, & university meetings, as requested.Perform other duties as assigned by the Program Director, or Academic Fieldwork and Capstone Coordinators


    Associate Degree required; Bachelor's Degree preferred.Occupational Therapy or other healthcare background preferred.Minimum of 2 years' experience as an administrative assistant in a professional office setting, or a combination of education & experienceProficient in Microsoft Office 365 applications (Word, Excel, Outlook, Teams) & Zoom; Experience with EXXAT (clinical education software) preferred.Experience managing correspondence, organizing calendars, ensuring compliance with deadlines & procedures, & following complex systems for organizing professional recordsExcellent organizational skills, written & verbal communication, & ability to manage multiple projects simultaneously in a fast-paced environment.Ability to interact & work well with faculty & students, both on campus & virtuallyRespect for diversity of background, identity, & perspectivesAbility to maintain strict confidentiality to handle sensitive matters using discretion, diplomacy, & judgmentA high degree of emotional intelligence, excellent listening skills, & a positive, solution-oriented attitude

How to Apply:

Applications accepted only via (direct link is and follow the instructions to complete the application process. To ensure full consideration, please include:

    Cover Letter outlining your qualifications for the positionCurriculum Vitae or ResumeContact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.


About Chatham

Founded in 1869, Chatham University is a fully coed institution with an enrollment of over 2,200 students and over 60 undergraduate and graduate programs in our areas of excellence: health & sustainability; business & communication; and the arts & sciences. Chatham is the alma mater of environmental icon Rachel Carson ’29, and is recognized as a leader in the field of sustainability, having been selected as one of the Top 50 Green Colleges by The Princeton Review; ranked in the top five nationally for sustainability achievements in the Sustainability Tracking, Assessment & Rating System™ (STARS); and mentioned in a 2012 Forbes article as one of the places "contributing to Pittsburgh's transformation into a destination for green living."

Building on these accomplishments, Chatham opened in 2014 the world's first fully sustainable campus in higher education, Eden Hall Campus. Consistently ranked as a best college by U.S. News & World Report in the Regional Universities North category, Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science & Business; and the School for Continuing & Professional Studies.

Accreditation The University is accredited by the:

· Commission on Institutions of Higher Education of the Middle States Association of Colleges and Secondary Schools

· Pennsylvania Department of Education

· Pennsylvania Department of Education Teacher Certification Program

· Accreditation Council for Occupational Therapy Education

· Accreditation Review Commission on Education for the Physician Assistant

· American Chemical Society

· American Psychology Association

· Commission on Collegiate Nursing Education

· Commission on Accreditation in Physical Therapy Education

· Council for Interior Design Accreditation

· Council on Social Work Education

· International Assembly for Collegiate Business Education

· Masters in Psychology and Counseling Accreditation Council


Mission Statement Chatham University prepares its students to build lives of purpose, value, and fulfilling work. Through professional skill development and liberal arts learning, Chatham prepares its graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably.

Student Life Students at Chatham University immerse themselves in academics, co-curricular activities, and city life here in Pittsburgh, PA. At Chatham University, you’ll find an academic and social environment where everyone, from professors in the classroom to strong alumnae/alumni networks to fellow students, cares about your future. The Office of Student Affairs at Chatham is committed to assisting students in becoming active members of the campus community through a variety of programs and services. Student Affairs staff members are here to help Chatham students stretch their imaginations, learn about themselves, discover the world, and achieve their aspirations. Chatham University has a lot in store for students outside the classroom.

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