Skip to main content

Student Activities Assistant

Employer
Coast Community College District
Location
Costa Mesa
Salary
$56,678.00 - $76,414.00 Annually

View more

Administrative Jobs
Student Affairs, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College

Job Details



Student Activities Assistant

Coast Community College District


Salary: $56,678.00 - $76,414.00 Annually

Job Type:

Job Number: G-021-23

Location: Huntington Beach, CA

Definition

About Golden West College

Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:
  • Mission, Vison and Values
  • GWC Vision 2030 Comprehensive Master Plan
  • GWC Employee-Student Demographics
  • Student Equity and Achievement Program


  • Summary

    Provides student-centered customer service, clerical support to student activities and events, providing information and assistance based on students' needs. Assists students on matters related to college programs, student clubs and organizations, co-curricular activities, and special events. Assists and/or arranges for basic services for students with special access needs or disabilities. Provides administrative support involving secretarial, technical, and logistics services for student-centered services, activities, events and programs.

    Distinguishing Career Features

    The Student Activities Assistant provides a range of support to student activities ranging from assistance to students with special access needs or disabilities, student government, student leadership development, student clubs and organizations, co-curricular activities, and those contributing to personal growth and development. The Student Activities Assistant requires working knowledge of, and demonstrated ability to function independently in any one of the subjects described above. Advancement potential exists from this position along the counseling and student success career ladders with additional knowledge, education, experience and demonstrated ability to provide substantive support within several student success and retention areas.

    Essential Duties and Responsibilities

    Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  • Serves as the initial point of contact for at least one of the following areas: student life, cocurricular activities, student government, student clubs and organizations, limited scope fund raising, and/or intramural contests.
  • Provides logistics and hospitality support to student government, student leadership, student clubs and organizations activities, and events. Provides support to events-in progress. Arranges for multi-media support, provides hospitality, production of materials, certificates, supplies, and refreshments.
  • Assists with internal and external communications. Prepares and sends newsletters, emails, flyers, letters, etc., to enrolled and prospective students, sponsors, agencies, and contacts. Revises handbooks, promotional materials, brochures, and other printed communications materials.
  • Provides information in response to specific requests about opportunities, events and continued participation. Assists students with locating resources and information about District and college processes, forms, and procedures.
  • Advises potential students and interested parties of proper procedures for applying to or seeking program participation. Conveys information about student activities and cocurricular programs and the criteria for acceptance. Applies established formulas and criteria to evaluate student eligibility for participation in programs.
  • Serves as an informational liaison with various campus departments to facilitate student and program operations. Maintains the office calendar, websites, digital marquees and displays, bulletin boards, and informational materials for students. Monitors the supply of and orders appropriate forms and brochures to support the program.
  • Assists the student government and student clubs and organizations with business related matters such as handling of financial transactions, forms, preparing financial statements of income and expenses, governance, and Board meetings.
  • Assists with administrative details and logistics for events and program activities. Arranges for on- and off-campus meetings and events, scheduling facilities, arranging for food, transportation, and accommodations. Prepares student materials, packets, and facilitates student participation in activities.
  • Assists with the preparation and processing of requisitions in response to billings, invoices, reimbursements, and charges.
  • Works with staff, vendors, community partners, students, and other customers to process transactions and in some circumstances, serves as an advocate to troubleshoot non-routine issues.
  • May orient, train, and assign work to student and/or other temporary help. Monitors hours and processes timesheets.
  • Conveys policies and procedures, referring difficult or sensitive matters to an administrator. Responds to inquiries and conveys information about programs and services provided by the organizational unit.
  • Updates and revises content to department's web pages as approved by the supervisor.
  • Assists with the orientation and training of student assistants, student leaders, hourly staff, and full-time employees. May assign work to student assistants.
  • May serve as a chaperone for ASG, ICC, and Student Life & Leadership field trips, conferences, conventions, and all other off-campus student trips. Organizes and manages trip planning and schedules.
  • Collects, updates and maintains data and files, such as those used in student programs, and other processes where there are information privacy considerations. Reviews and enters data using established data entry screens and formats.
  • Receives, greets, and directs phone inquiries and visitors. Determines their needs, provides a variety of routine information that prepares visitors for meetings and official proceedings.
  • Takes notes and prepares meeting recollections. Prepares from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters.
  • May serve on a variety of District and campus-wide committees with supervisory approval.
  • Performs other related duties as assigned that support the objective of the position.
  • Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.


  • Qualifications and Physical Demands

    Knowledge and Skills
  • Requires working knowledge of the role student activities has in overall campus life, special event preparation and assistance, and student-sponsored activities.
  • Requires working knowledge of the functions, policies, and procedures of the division/department, as well as those having implications to other functions.
  • Requires a basic knowledge of student services such as admissions, counseling, assessment, college transfer, and careers.
  • Requires in-depth knowledge of the steps for event planning.
  • Requires working knowledge of the computers, peripherals, and media commonly used in academic settings, including common office productivity applications for word processing, spreadsheets, and data management.
  • Requires in-depth knowledge of financial record keeping and limited scope budgeting processes.
  • Requires knowledge of and skill at proper English language usage, grammar, vocabulary, spelling and punctuation sufficient to prepare reports and correspondence.
  • Requires sufficient math skills to perform basic business mathematics calculations.
  • Requires sufficient human relations skills to work collaboratively and enthusiastically with students, convey policy and procedural information, exercise patience, and conduct one on-one and small group orientations.


  • Abilities
  • Requires the ability to perform the essential responsibilities and functions of the position.
  • Requires the ability use a computer and peripheral equipment, along with common software packages and applications for word processing, spreadsheets, data entry, and data management.
  • Requires the ability to learn and apply knowledge of student life into supporting activities and events support.
  • Requires the ability to learn and apply policies and procedures for the specific area of assignment.
  • Requires the ability to create and accurately file documents and files in alphanumeric order.
  • Requires the ability to maintain accurate financial/numeric records, monitor budget documents including income and expenditures, and purchase orders.
  • Requires the ability to convert an objective for a student activity into a sequenced list of tasks.
  • Requires the ability to work collaboratively with a diverse student population, follow oral and written directions, organize workload, work under pressure and meet deadlines, timetables, etc.
  • Requires the ability to work weekends, early mornings, and evenings to support student activities.


  • Physical Abilities
  • The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  • Essential functions will vary by position.
  • As defined by Title I of the Americans with Disabilities Act (“ADA”) and California's Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.


  • Minimum Qualifications: Education, Experience, D.E.I.A

    The position typically requires an Associate's degree. Concurrent experience working in student success, counseling, or special student program. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
    ANDDemonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

    Licenses and Certifications

    May require a valid driver license.

    Working Conditions

    Work is performed indoors and occasionally outdoors, where minimal safety considerations exist. May be required to perform duties and responsibilities beyond normal working hours based on the needs of the department.

    Conditions of Employment

    This recruitment is for one permanent, full-time classified, 40 hour per week, 12-month per year position. The normal hours of work are Monday through Friday from 8am to 5pm. The effective date of employment will be arranged with the supervisor.

    ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) to check if your application may be impacted. Additionally, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

    Application Requirements

    To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Tuesday, November 28th, 2023.

    Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).



    A complete application packet includes:
  • A complete Coast Community College District Online Employment Application.
  • A Current Resume of professional and educational background and experience.
  • A Cover Letter detailing your experience related to the role.
  • Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).



  • Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.



    Pay Philosophy

    Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. (Salary Range EE-113) (Download PDF reader)

    Benefits

    This position is eligible for the following benefits. Please visit the benefits tab above for additional information.
  • Generous medical, dental, vision and life insurance plans for employees and dependents
  • 21 paid holidays
  • Cumulative sick leave
  • Paid vacation
  • Longevity salary programs
  • PERS/STRS retirement plans
  • Deferred compensation/457 plans
  • Employee Assistance Program


  • Employment Information
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


  • The SELECTED CANDIDATE is required to complete the following prior to employment:
  • Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
  • Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
  • Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
  • Participate in a new hire onboarding appointment with an Employment Services Representative.


  • Additional Information

    Coast Community College District is an Equal Opportunity Employer
    The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes
    Coastline, Community College, Golden West College, and Orange Coast College.

    Coast Community College District Title IX:

    https://prod.cccd.edu/employees/hr/title9/index.html

    This direct link 2022 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader)is the 2022 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.



    To apply, please visit https://www.schooljobs.com/careers/cccd/jobs/4281854/student-activities-assistant




    jeid-665702e63c39db41ac019e8e9770d3bb







    Copyright ©2022 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

    Organization

    The Coast Community College District is a multi-college district that includes Coastline Community CollegeGolden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast enroll more than 60,000 students each year in more than 300 degree and certificate programs.

    Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert