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Director of Operations, School of Health and Natural Sciences

Dominican University of California
San Rafael

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Executive Administration Jobs
C-Level & Executive Directors
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Institutional & Business Affairs, Community & Government Relations
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Director of Operations, School of Health and Natural Sciences

Job Details
Job Location : Main Campus - SAN RAFAEL, CA
Position Type : Staff - Full Time
Salary Range : $75,000.00 - $80,000.00 Salary/year
Job Category : Admin - Clerical

Position Summary
Reporting to the Dean, the Director of Operations is responsible for directing and managing the organization of support services for the development, implementation, administration, and evaluation of all programs offered by the School of Health and Natural Sciences (SHNS).

The Director of Operations exercises independent judgment and problem solving skills as well as superior technological and data management abilities; acts as an internal and external resource on policy and procedural matters; and manages special projects requiring an acute knowledge and understanding of the School and the University. Key responsibilities include program support services, budget management, grant oversight, and special projects.


Program Support Services
  • Oversee operations and controls in all areas of the School (Dean’s office, 5 Departments including all FT Faculty, PT Faculty, and Staff)
  • Communicate all important administrative information dates, tasks, deadlines to HNS faculty and staff
  • Work with Chairs/Program Directors, CSS Director, NSM Lab Manager & Advisors to plan course schedules each semester and match curriculum and enrollment needs with available resources; monitor adjunct assignments; manage classroom assignments; manage adjunct survey
  • Track and report FT faculty workload; process overload contracts/compensation
  • Oversee the data entry of courses each semester
  • Work with the Dean to collect and review Department and Program strategic, operational, assessment, and evaluation data (including, enrollment and graduation rates)
  • Track and report adjunct faculty information for Academic Affairs and SEIU; ensure compliance with CBA
  • Track and report FT faculty information for Academic Affairs and CFT; ensure compliance with CBA
  • Administer employment Adjunct requisitions and new hires within the School; oversee and manage HNS FT faculty, staff, adjunct faculty, staff instructor, honorary faculty, and volunteer hiring/work agreements.
  • Process Adjunct contracts; ensure accurate information is entered in Colleague and Paycom; coordinate with Academic Affairs, Registrar’s Office, HR and the Departments in SHNS
  • Issue Staff Instructor assignment letters
  • Review, revise and formulate written policies, procedures and guidelines to address management and administrative processes and compliance issues; ensure all policies and procedures are carried out consistently and effectively
  • Manage space allocation for all Departments in all facilities utilized on and off campus
  • Collaborate with key staff to identify and resolve issues related to coordination, efficiencies, staffing and student services
  • Supervise the annual update of the catalog
  • Protect the confidentiality of sensitive information from the Dean's office.
  • Perform other duties as assigned

  • Budget Management:
  • Create and manage an ~$12M budget (personnel and operating) distributed across 20+ Org Units
  • Manage annual budget creation process; coordinate with Department Chairs/Budget Managers
  • Work with Budget Managers to establish and monitor measurable goals linking budgeting, academics and enrollment management
  • Review quarterly spending with Department Chairs/Budget Managers; track unanticipated expenses; review and summarize budget anomalies and report to Budget Office
  • Review all student, FT faculty, adjunct, staff requests/forms with budgetary implications; manage Dean’s approval
  • Manage Fall budget revisions
  • Create projected budgets for new programs
  • Reconcile FT Faculty Credit Bank
  • Work with EA to reconcile/project FT Faculty professional development funds; CIG/CRG funds
  • Manage capital requests, endowment allocations and indirect costs
  • Work on projecting a three-year budget

  • Grant Oversight:
  • Process Faculty Summer Grant payments
  • Provide pre- and post-award assistance to SHNS faculty seeking and applying for grants
  • Work with the Principal Investigators (PI) throughout the grant lifecycle, including development of proposals, the facilitation of funded projects, and closing of grants
  • Coordinate pre-award grant proposal review with the Office of Foundation, Corporate and Government Relations (GCGR) and facilitate the internal approval process
  • Manage budget oversight across all grants within the school (~$900,000)
  • Maintain and update an accurate record of grants and grant-related activities and programs for the school
  • Monitor all grant-related correspondence and communication with appropriate individuals, including the Dean’s Office, PI’s, GCGR, HR and BSO in a timely manner

  • Perform other duties as assigned.

    Required Qualifications
  • Degree in related field
  • Minimum 3 years of high-level previous work experience in an administrative role
  • Strong budget management skills
  • Strong organizational skills
  • Keen attention to detail
  • Experience in employee hiring practices and policies
  • Proficient with Microsoft Office Suite, Google Apps, and other data management software
  • Must be able to work independently, successfully manage a number of complex tasks, and deliver results accurately and on time
  • Ability to work with a culturally diverse population
  • Professional demeanor and diplomacy to serve a variety of constituents with equity, fairness, tact, and compassion.
  • Able to maintain confidentiality over sensitive information.

  • Preferred Qualifications
  • Employee management experience
  • Previous work experience in grant writing or grant administration

  • Additional Position Information
  • Priority will be given to applications submitted by December 1, 2023; however additional applications may be considered until the position is filled
  • Must be willing to consent to a background check

  • Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.

    To apply, visit

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    Working at Dominican University of California

    Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.

    The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.


    Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.

    Academic Life:

    Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.

    In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.

    In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion. 

    Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy. 

    Dominican Diversity:

    Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and  Turkey.

    More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.

    Company info
    50 Acacia Ave
    San Rafael

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