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Program Administrator

University of Colorado Colorado Springs
Colorado Springs

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Administrative Jobs
Technology, Analysts & Programming, IT Support & Training
Employment Type
Part Time
Institution Type
Four-Year Institution
Program Administrator - 31746 University Staff

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)

This position will support the Executive Director, Division Directors, and Sr. Financial Manager/Research Administrator with business operations and programs within the Lyda Hill Institute for Human Resilience. Responsibilities of this position include executive-level administrative support, event coordinating, post-award sponsored programs support, as well as exercising discretion, analytical skills, and personal accountability. Work is performed fully independently and has a hybrid working structure.

The mission of the Lyda Hill Institute for Human Resilience is to advance human resilience to adversity by designing evidence-based solutions through interdisciplinary research, healing therapies, and community training and empowerment. This is accomplished through the work of our three divisions: Research, Healing, and Community Training & Empowerment.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here:

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023 , known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page:

Job Duties:

The duties and responsibilities of the position include, but are not limited to:
  • Provides executive level administrative support to the Executive Director of the Institute including maintaining his calendar, coordinating, and supporting high level meetings, researching background information as needed, drafting documents, and managing routing of documents.
  • Provides Advisory Board support.
  • Assists in the administration of various programs and serve as the primary point of contact for the Institute's Executive Director.
  • Supports Division Directors with event planning and logistical needs.
  • Provides post-award sponsored programs project administration support, such as planning, coordinating, and implementing activities.
  • Attends and supports program meetings and trainings as necessary.
  • Prepares targeted written professional communications as necessary.
  • Other duties as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:
  • Ability to be comfortable, articulate, professional, yet sensitive, in working with the public (our research
    participants and clients), faculty, students, and staff.
  • Excellent written and verbal communication skills.
  • Ability to use critical thinking to analyze, evaluate, and solve problems.
  • Strong and positive interpersonal, teamwork, and customer service skills.
  • Provide thorough support and instructions.
  • Excellent attention to detail, be organized, diligent, and independently verify accuracy of work.
  • Ability to maintain strict confidentiality and exercise discretion.
  • Ability to meet deadlines and manage multiple, complex, and concurrent projects.
  • Proficient in use of Microsoft computer programs (Word, Excel and Powerpoint as a minimum) and internet
  • Ability to learn new computer systems with minimum training or supervision.
  • Ability to handle multiple tasks and interactions while maintaining a professional demeanor.
  • Professional demeanor and appearance.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to provide guidance, information, and technical advice to faculty, students, and staff.
  • Capable of working autonomously (motivated, self-directed, independent).

Work Location: On-Site

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $19,976.09 - $25,775.60

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

This position is eligible for paid sick leave. Information on benefits, including eligibility, is located at:

This position is dependent on the availability of external grant funding. Funding is currently expected to last 2 years.

Tentative Search Timeline:
  • Priority will be given to applications submitted by November 13, 2023. However, this posting will remain open until filled.
  • The potential dates for interviews with the supervisor and appointing authority will be the week of November 13, 2023.
  • The potential employee start date is November 20, 2023 or sooner.

  • The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

    Minimum Requirements:

    Bachelor's Degree conferred by date of hire with a minimum of three (3) years full-time professional administrative or customer service support experience or, without a Bachelor's, at least seven (7) years of cumulative full-time experience as demonstrated in the submitted resume with professional business administration or customer support experience.

    Preferred Requirement:

    Professional administrative experience in Higher Ed; Research/Sponsored program post-award support experience; greater than six (6) years' experience in professional administrative or customer service support environment.

    Physical Requirements:

    To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

    Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
    Special Instructions to Applicants: · Applications submitted by November 13, 2023 will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at (job #: 31746). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

    Job Category: Business Services

    Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40386 - AA-Lyda Hill Institute for Hum

    Schedule: Part-time

    Posting Date: Nov 8, 2023

    Unposting Date: Ongoing Posting Contact Name: Elyse Dunckley Posting Contact Email: Position Number: 00817557

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