This job has expired

Assistant Director, Financial Aid

Dominican University of California
San Rafael

Job Details

Assistant Director, Financial Aid

Job Details
Job Location : Main Campus - SAN RAFAEL, CA
Position Type : Staff - Full Time
Salary Range : $64,350.00 - $78,480.00 Salary

Position Summary
The Assistant Director of Financial Aid supports the Director of Financial Aid in the operations of the Office of Financial Aid; provides guidance to staff related to financial aid awarding, serves as a Program Specialist for specific financial aid programs; reviews Title IV. compliance and ensures the department is providing quality customer service.


Financial Aid Administration, Compliance, and Reporting
  • Knowledgeable with Federal and State (CA) financial aid policies, procedures, and guidelines and able to effectively communicate them to staff and campus partners.
  • Assist with all audits and regulatory compliance for the Office of Financial Aid and the University regarding federal, state, and institutional financial aid eligibility.
  • Compile, analyze, and report on data to various audiences for various reasons.
  • Monitor and interpret new and updated regulations.
  • Maintain the Net Price Calculator

  • Awarding and Counseling
  • Exhibits and models excellent customer service with all audiences, including students, colleagues, prospective students, and parents.
  • Advises students, as needed, regarding policies and regulations related to federal, state, and institutional financial aid, including students taking a leave of absence, studying abroad, considering withdrawal, or moving off-campus by discussing financial circumstances causing review/revision of award.
  • Analyze financial aid applications, as needed; determine eligibility, and award various types of financial aid in accordance with changing federal, state, and institutional regulations and policies, including exercising professional judgment to select cases for further review and resolving conflicting information.
  • Provide backup as needed for office functions related to awarding and counseling.

  • Program Management
  • Oversee all State awards administered by CSAC (California Student Aid Commission), including awarding, reconciliation, and eligibility.
  • Serve as liaison with Advancement and oversee Endowed and Current Use scholarship awarding.
  • Each semester, assist with completing the Satisfactory Academic Progress review of student records, including checking records for compliance, sending notifications to students as needed, and updating records as appropriate.
  • Complete processing for withdrawn students, including performing Return of Title IV Funds calculations and sending appropriate notifications.
  • Serve as the administrator of all aspects of the Federal and Institutional Work-Study Programs, including by not limited to the awarding of Federal Work-Study while maintaining compliance with federal and state regulations, communicating with Human Resources documentation for students to begin working, monitoring Work-Study earnings to ensure that students are not exceeding limits, notifies various departments if students may exhaust their Federal Work-Study awards.
  • Assist with Unit Discrepancy as needed.
  • Manage other needed office functional areas as requested.

  • Supervision and Leadership
  • Represent the Office of Financial Aid on various campus committees.
  • Staff training related to updated/new federal, state, and institutional policies and procedures and areas of responsibility as needed.
  • Represent Dominican and the Office of Financial Aid by presenting financial aid information to various audiences on and off campus.
  • Serve as a backup as needed based on staff vacancies for various reasons in the Office of Financial Aid.

  • Perform other duties as assigned.

    Required Qualifications
  • Bachelor's degree from a regionally accredited institution
  • Minimum four years of Financial Aid experience, including specific experience with various Financial Aid systems and previous supervision experience (CSAC)
  • Strong Interpersonal Skills: Understand conflict resolution; maintain confidentiality; and listens to others and exhibit objectivity and openness to others’ views; does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation.
  • Strong Customer Service Skills and Experience.
  • Strong understanding of Federal Compliance and Consumer Information
  • Excellent oral/written communication skills with the ability to articulate complex issues clearly and communicate clearly and interact effectively with students, faculty, and staff from a broad range of programs and disciplines
  • Ability to work independently and manage timelines in a deadline-driven environment.
  • Worked with confidential information and understanding of the Federal Educational Rights and Privacy Act (FERPA)
  • Team player
  • Proficient in Microsoft Office Suite
  • Must be willing to consent to a background investigation and be able to obtain clearance to access Federal systems (valid Social Security Number, not in default on any federal loans, etc.).

  • Preferred Qualifications
  • Master’s Degree from a regionally accredited institution
  • Experience with Colleague or other Financial Aid Management Systems
  • Experience leading and supervising staff
  • Experience administering at least one Federal Student Aid Program or State Program (i.e., Cal Grant, Federal Work-Study, Veterans, etc.)

  • Additional Position Information
  • Open Until Filled
  • Must be willing to consent to a background check

  • Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.

    To apply, visit

    Copyright ©2022 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency


    Working at Dominican University of California

    Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.

    The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.


    Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.

    Academic Life:

    Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.

    In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.

    In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion. 

    Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy. 

    Dominican Diversity:

    Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and  Turkey.

    More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.

    Company info
    50 Acacia Ave
    San Rafael

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert