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Advisor for Graduate Studies

Kentucky State University
Frankfort, KY, US

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

 TITLE:  Advisor for Graduate Studies                                            

DEPARTMENT: Graduate Studies                                               

REPORTS TO: Provost and Vice President of Academic and Student Affairs 



STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site-Main Campus

EMPLOYMENT STATUS: Full-time        





The Advisor for Graduate Studies at KSU serves all students to provide seamless, robust, focused, and comprehensive educational support. The Full-Time Graduate Academic Advisor will join a team of outstanding individuals with diverse professional and personal backgrounds in the Graduate Studies Department who form a high-functioning community of practice. The Full-Time Graduate Academic Advisor will provide personalized, one-on-one support in navigating the road to academic success, and staying on track towards degree completion.



    Serves as advisor and interfaces with representatives of industrial, governmental, and educational employers.Closely coordinates communication with deans, department chairs, and other faculty to ensure that the Graduate Studies is meeting the needs and desires of the academic colleges and departments, within the limitations imposed by the size of the staff and financial support provided by the university.Constantly monitors, analyzes, and evaluates the current scope of services offered through the Graduate Studies and plans, implements, and directs new programs under the supervision of the graduate studies.Provides career advising expertise to graduate students and alumni regarding the job-search process, interviewing, resume, letter writing, and all other facets of career planning.Conduct personalized academic advising meetings to assist graduate students with course selection and graduation plans tailored to their academic interests and goals.Assist with the selection of majors and the fulfillment of the curriculum requirements.Help students gain an understanding of Graduate Studies requirements.Assist with course selection and registration.Monitor academic progress.Assist with transition issues as needed and provide referrals to campus resources.Assist with retention programming efforts.Represent the Graduate Studies Department at open houses, admission events, and other functions as necessary.



    Master's degree or a closely related field with applicable experience in higher education settings1-2 year’s experience working in Higher Education



    Superior listening and critical thinking skills and the ability to multi-taskExperience with retention data collection and reportingWorking knowledge of postsecondary academic advising and retention strategiesCandidates should have the ability to become knowledgeable of the range of varied student services available, enrollment services, academic policies, requirements, and procedures of Kentucky State UniversityStrong interpersonal/human relations skills essentialAbility to initiate and maintain professional relationships with diverse groups, demonstrate sensitivity to the needs of a diverse student population including low-income, first-generation, students of color, disabled, underrepresented, older and non-traditional, and international studentsMust have excellent verbal and written communicationThe ability to maintain confidentiality is essentialMust have attention to detailBasic skills in productivity software (Word, PowerPoint, Outlook, Excel)Proactively engage and advise graduate students in one-on-one (phone, face to face, Microsoft Teams, email) and group settingsMust be able to multi-task, prioritize, manage multiple priorities, and meet deadlinesMust have the ability to work in a fast-paced environment and possess excellent organizational skillsCoaching students in strategies to foster their personal and professional growth and development; identifying, planning and executing needed educational programs and resources for students; effectively and efficiently utilizing the University’s technology tools, including our student communication platform, and student information system, to assess individual student progress and ensuring a quality student experienceServe as an advocate for the students in the campus community, assist students in resolving problems and challenges and proactively engage in registration outreachEstablish and maintain working relationships with faculty and develop a thorough understanding of all aspects and nuances of the academic programs and curricular options



    This position has no supervisory responsibilities



    Work is normally performed in a typical interior and/or office work environment.Ability to travel for recruiting students.No or very limited physical effort is required.



Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa


KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.




Our Mission

Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

Kentucky State University shall focus on meeting the applied research and service needs of state government.

Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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Company info
400 E Main St

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