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Board Relations and Gift Administration Coordinator - ECU Foundation

East Carolina University
Greenville, NC

Job Details

Job Title:

Board Relations and Gift Administration Coordinator - ECU Foundation

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



University Advancement

Classification Title:

10300 University Program Assoc

Competency Level:

2 - Journey

Working Title:

Board Relations and Gift Administration Coordinator - ECU Foundation

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$31,200 - $49,082

Anticipated Hiring Range:


Salary Grade Equivalency:


Work Schedule:


Work Hours:


Position Location (City):


Job Category:

Staff - Professional

Organizational Unit Overview:

The Division of University Advancement is the friend-raising and fund-raising arm of the general academic areas of the university; therefore, all of its activities are designed to generate support, financial or otherwise, for East Carolina University. The units and subunits within the division work together to identify, involve, cultivate, and solicit alumni and friends of the university to gain financial support from the private sector for the purpose of enhancing the long- and short-range growth and welfare of the university. The Office of the Vice Chancellor for University Advancement is responsible for the following diverse units: Alumni Relations, ECU Foundation, ECU Medical and Health Sciences Foundation (ECU Health), and the office of University Advancement.

Job Duties :

This position provides gift administration support for the ECU Foundation to ensure compliance with donor intent and university policies. In addition, the position will work directly with the Director of Board Relations and Gift Administration (Director) to further the mission of the foundation and ensure ECU Foundation Board (Board) members are fully connected to, involved with, and informed about the ECU Foundation.

Attention to detail and thoroughness in completing assigned duties is essential. The position needs to be highly organized, able to handle multiple projects and meet deadlines set by the Director. Daily work will require this individual to work both independently and as part of a team. This position will work with both internal and external constituents thus needing good communication skills. In addition, the variety of work will require the ability to work with confidential and sensitive information daily. Some night and weekend travel is required.

50% – Gift Administration:
This position will serve as the initial point of contact regarding gift administration within the ECU Foundation. The position will independently draft donor agreements, secure internal review and approval, track donor agreements, and manage the donor agreement administration. The position will manage the process for standard donor agreements and consult with the Director on agreements of medium to high complexity. This position advises development officers on standard matters related to donor agreements, including, but not limited to, potential administrative, financial and legal issues, and refining giving opportunities. For more complex issues, the Director is consulted. The position will work directly with staff and offices across the university (including college and division leadership) to ensure donor agreements align with university policies. The position will also assist with training of development staff on the gift agreement process.

This position is responsible for maintaining all gift agreement files (electronic & physical) and recording gift agreement and donor information into the CRM. The position should initiate, plan, and execute projects for proactive monitoring of gift data and clean up, as well as analyze gift information in the database to look for inconsistencies and problems with gift data.

This position will collaborate with colleagues within the division on generating reports and completing projects related to gift administration that support the division and improve donor experiences.
30% – Board Relations:
This position will provide support related to the business operations of the board. The position will attend all full board and committee meetings of the board. The position will assist with taking minutes. The position will be responsible for generating board member reports needed by the Director utilizing the division’s CRM and/or partnering with the Advancement Services team.

This position will proactively check data in the CRM to ensure the board’s information is accurate (rosters, terms, committee assignments, etc…). The position will manage the process of having board members complete reports and evaluations needed annually and compile the data to present to the Director and/or President. The position will serve as point of contact for the Board’s online portal and maintain the information stored in it. The position will serve as liaison to all event related vendors. Coordinating requests for proposals with vendors on behalf of the Director. (caterers, a/v, décor, venue, parking, etc.) . The position will send correspondence out on behalf of the Director.

20% -Administrative Support:
This position will provide administrative support to the Director, board members, and President of the ECU Foundation should that individual not hold a dual role as the Vice Chancellor of University Advancement. The position will process travel, conference registrations, memberships, receipts, invoices, and payments along with monthly credit card reconciliation. The position will monitor the budget allocated for board operations and activities and pull any reports needed by the Director. This position will be responsible for calendar management and appointment establishment.

Minimum Education/Experience:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow.

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

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