Executive Assistant - JourneyPosition Number:
002219Vacancy Open to:
All Candidates Time-Limited:
DENTAL MEDICINE, SCHOOL OF Division:
Academic AffairsClassification Title:
10433 Executive AssistantCompetency Level:
2 - JourneyWorking Title:
Executive Assistant - Journey - Ross HallNumber of Vacancies:
1Full Time Equivalent (FTE):
1.0Full Time or Part Time:
Full TimeRecruitment Range:
$31,200 - $59,759Anticipated Hiring Range:
$31,200 - $50,068Salary Grade Equivalency:
8am - 5pmPosition Location (City):
Staff - Office/ClericalOrganizational Unit Overview:
The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Associate Dean for Clinical Affairs, Associate Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Assistant Dean for Business Operations and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry, Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences.Job Duties :
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service-Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.
The incumbent possesses a thorough understanding of the strategic vision and mission of the SoDM and the operational details and policies and procedures for all areas within the SoDM. The incumbent participates in all phases of planning, coordinating, and carrying out the administrative functions required by the Office of the Vice Dean and represents the Vice Dean in external, as well as internal, relationships. The incumbent problem-solves and establishes priorities in response to requests from key administrators as well as coordinates and tracks projects to ensure that projects are completed satisfactorily and in a timely manner. The incumbent manages the schedule for the Vice Dean, balancing the many demands that are placed upon the Vice Dean’s time with the requirement for adequate time for the Vice Dean to prepare for meetings, complete essential administrative tasks, and respond to phone calls and emails. The individual in this position maintains flexibility and realigns priorities on short notice to accommodate scheduling requests from the Dean, and other key administrators, both internal and external to the University. The incumbent identifies topics and prepares agendas for various meetings, and monitors, attends, and prepares minutes for these meetings. In order to accomplish the above tasks in an effective and efficient manner, the individual in this position must organize and prioritize the various projects and responsibilities that are within the purview of the School of Dental Medicine.Minimum Education/Experience:
DENTAL MEDICINE SUPPORT POSITION – NOT SUBJECT TO STATE HUMAN RESOURCES ACT.
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.License or Certification required by statute or regulation:
N/APreferred Experience, Skills, Training/Education:
Experience working in a professional school environment preferred. Lead experience supporting a senior administration office a plus.License or Certification required by the Department:
N/ASpecial Instructions to Applicant:
Job Open Date:
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
09/28/2023Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :
10/05/2023Open Until Filled:
NoQuick Link for Direct Access to Posting:
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.AA/EOE:
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.Eligibility for Employment:
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.Office of Human Resources Contact Information:
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to email@example.com. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.