: International Education and Global AffairsLocations:
: Binghamton, NYPosted:
: Sep 26, 2023Closes:
: Open Until FilledType:
: Full-timeRef. No.:
: 00832Position ID:
About Binghamton University:
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.
Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first- generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.
We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.
Budget Title: Senior Staff Assistant (SL-3)
Binghamton University is seeking a qualified candidate for the position of Senior Staff Assistant.
This position supports the overall operations of the office of the Vice Provost of International Education and Global Affairs (IEGA) with administration duties and assists with the functions of the Office of Graduate Recruitment and Admissions (OGRA).
This position will work closely with department staff, other campus offices, and external constituents.
This position requires professionalism, courtesy, rapport building, and diplomacy. Due to the nature of the work performed, the incumbent must maintain strict confidentiality of all information, and work in support of the University. Responsibilities for this position include:
- Provide administrative support to the Vice Provost of International Education and Global Affairs
- Assist with various aspects of the Vice Provost's responsibilities by providing excellent support in a customer driven organization and being well-organized, detail-oriented, proactive, and able to handle multiple competing priorities with varying deadlines simultaneously. These duties include, but are not limited to, preparing for meetings, communications and correspondence, preparation of presentations, record keeping, meeting minutes, and the scheduling of meetings at the Vice Provost's request
- Manage human resources activities including new student and/or staff hiring, appointment letters, position descriptions, job advertisements, onboarding, and performance program evaluation schedules
- Responsible for all travel within the department, including the completion of appropriate travel forms, arrangements for flights and hotels as necessary, reconciliation of travel credit cards, and reimbursement to the traveler for expenses incurred as well as staying up to date on changing policies and procedures regarding travel
- Provide budgetary oversight, consistent tracking, and support regarding all fiscal transactions for the Office of Graduate Recruitment and Admissions and IEGA, including, yet not limited to the Preferred Destination project, the Road Map project, and other strategic initiatives, as assigned, working in close collaboration with the Director of the OGRA, the IEGA Financial Analyst, and the Vice Provost
- Provide support and assistance, including but not limited to, expenditure tracking and reimbursement processes, for multiple University Awards and Endowment funds
- Support and assist with campus-wide positions and initiatives, such as the campus Fulbright liaison
- Maintain office supplies and equipment, and work closely with OGRA Director and staff on the purchasing of promotional items, and communication materials. Responsible for the annual completion of surveys including gathering data from different sources
- Work with the Office of University Counsel to submit workflow contracts
- Work collaboratively, build and maintain effective relationships in a team environment within IEGA and with university colleagues, including the Graduate School, academic Dean's Offices and Departments, the University President's Office, the Provost's Office and the University's Communications & Marketing Office, the Office of the University Counsel, and Travel Office to support various projects and initiatives, among other stakeholders as necessary
- Plan and implement special event programming, with attention to detail and problem resolution
Visa sponsorship is not available for this position
- Bachelor's degree
- One to three years of related experience with proven office administration and customer service skills
- Proficiency with Microsoft Office (Word, Excel, and PowerPoint)
- Proficiency with Google Office Suite
- Demonstrated excellence in written and verbal communication, attention to detail, calendar management, organizational, and interpersonal skills
- Ability to communicate effectively in a fast-paced office environment and work successfully as part of a team
- Demonstrated ability to exercise sound judgment, handle confidential matters with tact and a high degree of discretion
- Should be committed to a culture of diversity, equity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences
- Master's Degree
- Multilingual candidate
- Experience in higher education
- Experience with a budget management
- General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=167988
Deadline for Internal Applicants: October 13, 2023
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
- Cover letter, and
- Contact information for three professional references
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