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Director of Advancement Services and Special Projects

Community College of Philadelphia
Main Campus

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Employment Type
Full Time
Institution Type
Community College

Job Details

Position Title:

Director of Advancement Services and Special Projects

Requisition Number:


General Description:

Reporting to the Vice President for Institutional Advancement/Foundation Executive Director, the Director of Advancement Services and Special Projects works closely with the Vice President and the IA team to provide operational leadership and direction to support friendraising and fundraising efforts of the College and the Foundation. This position works to ensure that divisional processes, procedures, and policies are consistent with, and supportive of the unit goals and priorities.

Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.


Specific Responsibilities:

  • Provide leadership with project management of multiple, often competing, projects through interfaces with internal (legal, accounting, human resources, academics, etc.) and external partners, including the comprehensive major gifts campaign, overall unit calendar, and other unit needs.
  • Provide leadership and coordination of assigned Foundation activities, events and projects; including Foundation board and committee meetings and special fundraising initiatives.
  • Communicate goals and objectives/needs and priorities to internal and external constituents based on the units mission and divisional goals and objectives.
  • Research and institute, as appropriate, best practices to strengthen the unit, improve its operations and enhance the work.
  • Serve on assigned unit committees and provide assistance in establishing goals, objectives and action plans.
  • Assist the Vice President in creating policies, processes, and practices based on informed data ensures that the unit remains in compliance with regulatory, legal and ethical standards of practice, and works towards best practices.
  • Provide leadership in the development of goals, plans and objectives; establishing quantifiable, measurable elements to use in monitoring effectiveness and success.
  • Develop, recommend and manage the budget for the unit, and the College Foundation; creating trackable monitoring of the unit total budget for all accounts.
  • Work in close collaboration with finance and other members of IA team to reconcile unit and foundation revenue and expenses, and generate relevant reports.
  • Prepare reports for assigned projects, review, and recommend paperwork for the disbursement of funds for the establishment of new funds; while assisting the VPIA who works closely with the Foundation’s outsourced chief investment officer.
  • Review and make recommendations on all legal paperwork, including donor agreements to work with unit staff, finance and accounting, and others to ensure compliance with donor wishes for disbursement of funds; work with appropriate staff to ensure compliance with provisions outlined in gift and grants.
  • Oversee the creation and establishment of funds according to donor restriction.
  • Assist the Vice President in the development and management of the Office budget, and assist in the preparation of the operating and capital budgets for the Office.
  • Collaborate with IA tream and execution of fundraising strategies.
  • Collaborate closely with the Director of Research and Operations on the donor database; oversee the development of statistical/financial reports/generation efforts that support and enhance development efforts. Maintain a thorough knowledge of donor database to ensure collaborative efforts to ensure accurate input of donor information.
  • Collaborate with all staff responsible for all elments of fundraising, stewardship, and friendraising.
  • Research and prepare materials needed by the Vice President. Draft correspondence for the Vice President.
  • Use project management skills to manage the unit, including but not limited to comprehensive major gifts campaign, and other unit needs.
  • Performs other related duties as assigned. .

Minimum Qualifications:

  • Bachelor’s degree required, master’s degree preferred. Any and all degree(s) must be from a regionally accredited institution of higher learning.
  • Ability to work with a variety of internal and external constituents (i.e., boards, business and industry, faculty, administration, and donors) required.
  • Must possess excellent oral, written and interpersonal communication skills.
  • Experience preparing and managing budgets required.
  • Must possess an understanding of fundraising principles.

Preferred Qualifications:

  • A minimum of five (5) years of related experience in a not-for-profit unit, philanthropic or advancement services and operations office; preferably in a higher education/ community college environment
  • Familiarity with foundation board development, investment strategies and their effect on budgeting
  • Familiarity with investment policies/strategies and their effect on budgeting.
  • Experience in the coordination and planning of special events & special projects.

Work Location:

Main Campus


“Success Starts Here” is our message to the Philadelphia community – and at Community College of Philadelphia, we recognize that our success as a college and the success of our students starts with our employees. Our employees are vital to our success. Our total compensation package includes a comprehensive offer of benefits that are unrivaled by most.Our benefits include:

  • 100% College-paid medical, dental and prescription drug for employees and all of their eligible family members
  • College-paid life and disability insurance
  • College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
  • College operates on a 4-day work week during the summer months (off on Fridays)
  • Most employees work from home one day each week
  • Tuition remission (for classes at the College)
  • Forgivable tuition loan (for classes at any accredited academic institution)
  • 403(b) retirement plan with 10% College contribution
  • Health care and dependent care flexible spending accounts
  • Paid vacation plus holiday and personal time off

Special Instructions to Applicants:

Special Instructions to Applicants:Interested persons should complete an online application.

• Cover letter of interest and CV/resume REQUIRED.
• Name and contact information for three (3) references REQUIRED.
• Employment offers are contingent upon successful completion of background checks in accordance with the Pennsylvania Child Protective Services Law.
• Must be legally eligible to work in the U.S. Community College of Philadelphia is an affirmative action, equal opportunity and equal access employer.• Community College of Philadelphia is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary Grade or Rank:


Salary Range:

$72,073.00 - $118,920.00

Job Posting Open Date:


Type of Position:


Employment Status :



Working at Community College of Philadelphia

Welcome to Community College of Philadelphia, a public, open-admission institution that provides both academic resources and support services to help students achieve their academic goals. As the largest public institution of higher education in Philadelphia, the College has served more than 685,000 of the city's residents since 1965. We serve a diverse population of students, from recent high school graduates starting here on their path to a bachelor's degree, to adults looking to change careers. On our Main Campus or at any of our three Regional Centers within Philadelphia, we offer the convenience our students need to fit classes into their busy schedules.

We seek to empower our community through education, one individual at a time. More than 90 percent of our graduates remain in the area and strengthen our local economy. It is our mission to prepare Philadelphians for a new career or transfer to a four-year college so that they can achieve their educational and career goals.

Community College of Philadelphia is dedicated to promoting a work environment which attracts and retains talented, high caliber faculty and staff, and which challenges each of us to achieve at the highest level while contributing to the mission of the College.

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