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University Program Specialist

The University of North Carolina at Charlotte
Dubois Center with some work at the Main Campus

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Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

University Program Specialist - Contributing

Working Title:

University Program Specialist

Salary Range:

$39,282 - $48,012

Anticipate Hiring Range:

$39,282 - $44,000

FLSA Status:

Non Exempt


Academic Affairs


College of Business (Col)

Work Unit:

College of Business

Work Schedule:

9:00 am – 6:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary. A hybrid work schedule is available for this position.

Primary Purpose of Position:

The position includes providing advice, consultation, and administrative functions for the Childress Klein Center for Real Estate (CKCRE) and the Master of Science in Real Estate (MSRE) program. The Program Manager assists in budgeting, consulting, and promoting on behalf of the assigned programs/projects. This role requires participating in data assembly, analyzing results, and utilizing the results to coordinate procedures which serve to meet the program and/or organizational strategic plan. Establishing and maintaining business relationships as well participating in the role of program liaison is required in this position. Administrative tasks include coordinating, scheduling, and supervising meetings, events, and travel for the Director of the CKCRE and the MSRE program. This role requires substantial tasks in marketing and promoting the programs to potential students and the community at large.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four-year college or university and one year of program associate experience; or an equivalent combination of training and experience.

Essential Job Duties:

The University Program Specialist for the Childress Klein Center for Real Estate in the Belk College of Business acts as a liaison between College-level staff, student, administration and faculty, to fulfill the needs of the Center. This position is expected to support the administrative needs of the Center’s director, advisory board, affiliated faculty, and students by working directly with vendors, business connections, guests, and College personnel. This position provides administrative support and serves as the office manager for the Childress-Klein Center for Real Estate. Administrative tasks include coordinating, scheduling, and supervising meetings, events, travel, and purchasing, as well as maintaining office equipment.

The University Program Specialist is responsible for managing the Center’s main phone line and email inbox. In addition, the University Program Specialist will be responsible for greeting visitors, such as faculty, staff, current and prospective students, community members, and other stakeholders, as needed.

The University Program Specialist is responsible for establishing and maintaining business relationships with key University personnel. In particular, this person works very closely with the Belk College External Relations and Finance and Personnel teams, as well as with Dubois Center staff.

This position administers on-site and off-site programs and events, including:
- scheduling meetings and rooms
- arranging and ordering catering
- editing and printing materials
- ordering supplies and materials
- coordinating day-of-event logistics
- providing client and faculty support

In all aspects of the job, the University Program Specialist position involves providing timely and accurate information and is often required to creatively pursue answers to questions on a wide range of topics.

Other Work Responsibilities:

The University Program Specialist assists in budgeting, purchasing, communication (oral, written, web), and project management related to the Childress Klein Center for Real Estate.

Departmental Preferred Experience, Skills, Training/Education:

  • Demonstrated ability to be proactive and self-motivated, with previous experience in a position that involved making informed decisions.
  • Demonstrated attention to detail.
  • Demonstrated capability in coordinating a wide variety of projects and tasks on a daily basis.
  • Well-developed written and oral communication skills.
  • Ability to work effectively with a diverse team.
  • Ability to deliver high-quality customer service.
  • Ability to manage priorities and requests from multiple constituencies.
  • Prior administrative support and/or customer service experience.
  • Knowledge of policies and procedures in the area of purchasing and travel.
  • Prior events coordination experience.Level of education and relevance to the position
  • Prior experience working in higher education.
  • Level of experience with enterprise systems.
  • Prior events coordination experience.
  • Level of experience with enterprise systems.
  • Skills assessment results.

Work Location:

Dubois Center with some work at the Main Campus

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

UNC Charlotte Benefits Information:

The finalist will be subject to a Criminal Background Check.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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