Job Title: Assistant Director of Alumni & Affinity Engagement

FLSA Status: Non- Exempt

Department: Alumni Relations

Title of Manager/Supervisor: Alumni Relations Director

Number of Employees Reporting to this Position: 0

Range: $20.50- $25.64 salary based on experience

Position Summary:

• Plan, implement and promote a coordinated program of Alumni Association activities both on and off campus for the purpose of developing mutually beneficial relationships between Clarkson University, alumni and students
• Plan and coordinate all programs for key alumni engagement weekends
• Cultivate volunteers and build pride amongst current Clarkson students and graduates
• Support Regional Chapter Development initiatives and event planning
• Promote alumni programs that support the university’s strategic goals and objectives

General Purpose: The Assistant Director of Alumni Relations is responsible for planning and implementing programs and projects that strategically engage alumni for the benefit of the University.

Position Responsibilities:

PLAN, MANAGE & EXECUTE KEY ALUMNI ENGAGEMENT WEEKEND EVENTS

• Supervise and coordinates Alumni Staff and participating university departments during large scale alumni engagement weekends
• Works with class activity and gift chairs, as well as with other university staff and representatives of the greater Potsdam community to coordinate activities for staple weekends
• Establishes and monitors event budgets
• Writes and helps design promotional materials: letters, handbooks, email communications and scripts/run of shows
• Creates and maintains all digital event communications (websites, evites, and social media)
• Develops and coordinates mini-reunion plans with alumni groups and staff representatives for affinity celebrations both on and off campus. This involves constant coordination and planning with alumni and current students to best engage Clarkson affinity groups
• Travel to execute event plans and serves as staff host for various Alumni Association and university sponsored events on and off campus when necessary
• Conducts comprehensive research and assists in the identification and cultivation of volunteers for key leadership positions within the alumni association, prospects for alumni association awards, reunion chairs, etc.

MANAGE ALUMNI ASSOCIATION AWARD PROCESS

• Leads the Alumni Association Leadership Board through their awards process each year. This includes garnering nominations, compiling research on nominees and assisting in awards committee meetings and communications.
• Writes award candidate biographies for marketing and campus displays

MAINTAINS ALUMNI ASSOCIATION EXHIBIT IN THE ALUMNI GATEWAY

• Partners with University Archives and the Alumni Association Leadership Board to curate exhibits and messaging in the Alumni Gateway
• Updates awards displays and technology in the space
• Makes recommendations to the Alumni Association Executive Council for upgrades and maintenance needs for the Alumni Gateway via the Maintenance Endowment

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified

Essential Skills:

• Excellent written and verbal communication
• Strong interpersonal and organizational proficiency
• Demonstrates strong writing, planning and organizational skills
• Ability to multitask
• Demonstrates ability to work effectively in a team based environment
• Proficiency with Microsoft Office suite programs
• High professional and ethical standards for handling confidential information
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• Ability to travel and work evenings and weekends as needed
• Demonstrable familiarity with using Facebook and other social media for outreach to alumni and other constituents
• Possesses a valid driver’s license and a good driving record
• Ability to understand and relate to the interests of present and former students

Education:
Minimal Qualifications: Associate’s Degree

Preferred Qualifications:

• Bachelor’s Degree required and experience with large group event planning
• A minimum of 2 years related experience

Experience:

Minimal Qualifications:

• Extensive experience with a constituent relations database, preference given to Slate

Preferred Qualifications:

• Professional experience in event planning role(s) preferably in an academic or non-profit environment
• Experience in higher education
• Experience with institutional advancement, volunteer management or related fields such as marketing, management or communications

Physical Demands:
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).