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Extension Program Assistant

University of Florida

Extension Program Assistant

Job No: 528718
Work Type: Staff Part-Time
Location: Charlotte
Categories: Grant or Research Administration, Agriculture Operations
Department: 60354008 - AG-CHARLOTTE

Job Description

Classification Title:

Extension Program Assistant

Job Description:

Planning & Program Support
Plan, organize, schedule, and conduct a variety of program activities including reserving meeting rooms, setting up necessary equipment, preparing class material, registering participants and 4-H related programming. Assist the agent in the planning and execution of Florida Master Naturalist Program classes and managing volunteers. Receive, screen, and route telephone calls according to specified procedure, answering routine questions without routing.

Outreach and Implementation of Florida Sea Grant Programs
Responsible for drafting correspondence, newsletters, blogs, program event applications, and brochures and fact sheets, posting educational content to social media, creating presentations and videos to support Extension Programs and events related to marine and coastal resources.

Evaluation and Reporting
Maintain outreach and education contacts, send follow-up surveys and track outcomes, contribute to monthly and quarterly reporting efforts.

Training Development
Develop and improve knowledge of water conservation subject matter, outcome tracking, determining clientele needs, methods for reaching and teaching clientele, and other on-the-job training as assigned.

Other duties assigned
As directed by supervisor and County Extension Director (CED). May be required to drive State vehicle for work related business, as needs arise.

This position will not supervise others. The incumbent will be directly supervised by Charlotte County's Florida Sea Grant Extension Agent for day-to-day tasks and issues, and the program overall is overseen by the County Extension Director. Instructions will be provided to the program assistant through verbal and written means, in-person, via email or internal digital tools including Microsoft Teams.

This position is part-time, 25 hours per week. Typical work week for this position will be Tuesday-Thursday 8:00AM to 5:00PM, although deviations from this schedule will be necessary to attend community outreach programs. This may include evenings and weekends.

Possession and maintenance of a valid State of Florida driver's license.

Work is primarily performed in an indoor, climate-controlled environment, but may require working outdoors in adverse field conditions. Depending on the assignment, this position may require pulling, lifting, reaching, standing, swimming, snorkeling, kayaking or frequent lifting of 10-30 pounds. Field days may include boat travel.

Demonstrate commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives.

The program assistant has specific tasks to complete and follow through with and will also be expected to offer suggestions and ideas for greater efficiency and effectiveness in customer service and program delivery.

Program assistant will identify and perform education and outreach to external target audiences and communicate regularly with internal partners. This will be on a daily and weekly basis.

Program assistant will track expenses and use of program funds. They may be tasked with purchase responsibilities.

The program assistant may be required to submit a signed statement of confidentiality based on information to which he or she has access.

The program assistant supports the Sea Grant Agent with outreach and implementation of programs on behalf of UF/IFAS Extension & Charlotte County.

Expected Salary:


Minimum Requirements:

High school diploma or equivalent.

Preferred Qualifications:

Bachelor's degree in an appropriate area; or an equivalent combination of education and relevant experience.

Knowledge of county and UF/IFAS Extension office policies and procedures.
Strong written and oral communication skills, to include accuracy; attention to detail; creative writing and ability to write correspondence and publications as required.
Background in science.
Experience with marine field conditions.
Skills in communicating technical and scientific information in a relatable way.
Web design and other IT skills including proficiency in Canvas and ArcGIS.
Ability to access, coordinate, and utilize University, county, municipal, and community resources in the assigned area of discipline.
Ability to develop and maintain accurate monitoring systems, tracking systems, records and reports, using data management and analysis tools
Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
Ability to make recommendations and to use resourcefulness and tact in solving new problems.
Skill in the use of standard office computer equipment and software applications.
Demonstrated organizational, time-management skills and ability to handle multiple projects at the same time.
Ability to interact with personnel and the public in a positive and effective manner, and to establish and maintain effective working relationships and deliver excellent customer service.
Ability to operate a motor vehicle, tow a trailer, and/or captain small watercraft

Special Instructions to Applicants:

This is a time-limited position.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Applications Close: 16 Oct 2023

To apply, visit

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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