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Office Specialist VI (Business & Records Specialist)

St. Edward's University

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Office Specialist VI (Business & Records Specialist)
  • Enrollment Management
  • 3001 South Congress Avenue, Austin, TX, United States
  • Hourly
  • Full Time
  • Email Me This Job

    Office Specialist VI (Business & Records Specialist)

    Enrollment Management Operations

    St. Edward's University is currently searching for an Office Specialist VI (Business & Records Specialist) This position will provide admission and financial aid records processing and maintenance support, including business and financial operations, to the Enrollment Management division.

    For consideration,
    • Two years of related college or university experience
    • Knowledge and experience with transcripts and related student records
    • Excellent analytical, planning, organizational, and communication skills records
    • Ability to write effectively and clearly in email communications to external audiences
    • Attention to detail, accuracy, judgment and decision-making
    • Ability to handle confidential data and information,
    • Ability to work independently, collaboratively, and effectively in a fast-paced, high-volume, and detail-oriented environment
    • Familiarity with business, financial, or accounting practices and processes
    • Experience with database systems, preferably Banner, and Recruit CRM preferred
    • Knowledge and expertise with Windows, Word, and Excel important
    • Successful completion of an employment and/or criminal history background check is required.

    Essential Duties and Responsibilities:
    • Manage and support daily financial and business activities including the timely processing of budget and financial reports, billing, payables, P-Cards, invoices, payments, expense report coding and submission, departmental deposits, personal reimbursements, and purchasing for the division.
    • Ensure compliance with university policies including support, maintenance, and recordkeeping of financial reporting systems and controls.
    • Maintain financial and budgetary records, policies, procedures, and documentation.
    • Assist with the office email address, providing customer service to prospective students and families by responding to messages related to application, admission, and enrollment, and filtering/forwarding messages are required.
    • Process, organize, audit, enter, scan, index, and verify admission and financial aid-related forms, transcripts, documents, and records.
    • Assist with testing and troubleshooting issues with Banner, BDM, and AppXtender
    • Work with counseling staff and recruiters to locate outstanding checklist requirements/items, re-index documents, and complete admission files
    • Provide support as needed in data entry, scanning, application processing, entry of transcripts and exam scores, and printed and electronic correspondence.
    • Responsible for regulatory and policy compliance as it applies to the position.
    • Perform other duties as assigned.
    • Maintain confidentiality.

    Supervisory Responsibilities: None

    Working Conditions:
    • The ability to work early mornings, evenings, and weekends, to meet the needs of the department.
    • This position is Part-Time 32 hours a week.

    For detailed information, please scroll to the bottom of the page to download the job description.

    The University offers an excellent TOTAL REWARDS package!

    Medical & Rx Coverage - UMR (HSA & FSA Available)

    Dental - Sunlife Dental

    Vision - Sunlife Vision Plan

    Short Term Disability (STD) Insurance

    Long Term Disability (LTD) Insurance

    Life & Accidental Death & Dismemberment (AD&D) Insurance

    Employee Assistance Program (EAP)

    Pet Insurance

    Annual Leave & Paid Sick Leave

    Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

    Tuition Benefits

    Paid Holidays

    Services & Discounts

    An overview of St. Edward's University employee benefits is available at;


    Interested applicants should submit an online application at; Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

    In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University.


    St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


    Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. OTHER ITEMS TO KNOW


    We are not offering sponsorship at this time.

    Background Checks:

    A criminal history background check is required for the finalist(s) under consideration for this position.

    Reference #: J2020445

    Available: Immediately

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    St. Edward’s University: One of America’s Best Colleges

    St. Edward’s is a dynamic, nationally ranked, Catholic university where teaching, learning, leadership and service come together to contribute to a better world. For more than a decade, we’ve been named one of “America’s Best Colleges” by U.S. News & World Report. Located in the thriving city of Austin, Texas, with partner universities in 16 countries, our impact extends across the globe.

    An Education for Today and a Lifetime

    St. Edward’s offers an extraordinary educational environment that challenges, inspires and empowers students to make a difference in their world. Our academic community is dedicated to providing undergraduate, graduate and adult-learner degree programs that meet the demands of our times, preparing students to lead and succeed in a rapidly changing world.

    Founded in 1885 by the Congregation of Holy Cross, our liberal arts education emphasizes critical thinking, ethical reasoning and multicultural understanding. Students enjoy the advantages of small classes and personal attention coupled with innovative facilities and advanced technology. And they benefit from valuable real-world experience through research, internships, service and study abroad. Through the abundant learning opportunities a St. Edward’s education provides, our students gain the knowledge and skills they need to pursue fulfilling careers and purposeful lives.

    Quick Facts About St. Edward’s

    • 13:1 Student-faculty Ratio
    • 18 Average class size
    • 50+ Undergraduate areas of study
    • 7 Graduate degree programs
    • 10 Adult undergraduate programs
    • 4,620 Students enrolled
    • 4,023 Undergraduate students
    • 54 Countries represented

    See more facts and figures.     

    Our Achievements Draw National Recognition

    A commitment to students, faculty and a stellar academic environment that’s second to none has placed St. Edward’s in the national spotlight

    • Since 2003, St. Edward’s has consistently been recognized in the top 25 of U.S. News & World Report’s annual ranking of “America’s Best Colleges.” Currently, we’re 13th among universities in the Western Region.
    • Forbes, Princeton Review and Washington Monthly include St. Edward’s on their lists of the best universities in the country.

    • We’ve recently been ranked one of the top 10 “Best Colleges in Texas” by two highly respected college assessment groups: College Factual (2015) and Niche (2016). 

    • St. Edward’s has been named the nation’s top producer of U.S. Fulbright Students among master’s-granting institutions in 2015–2016. For the last six years, St. Edward’s has been recognized as a top producer of Fulbright Students, with a record 13 finalists and 10 winners in 2015. Since 2004, our students have won 37 Fulbright grants.

    Strategic Planning Guides Our Success

    From 1999 to 2015, St. Edward’s increased overall enrollment by 25%. And our donors contributed more than $152 million during that time. This record generosity helped grow our endowment to more than $95 million and provided important funding for new buildings and capital improvements. See how we’re continuing the momentum of that success in the years ahead. Read about our strategic priorities for 2018.

    Learn more about St. Edward’s.

    We welcome your application. Apply now!

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