Job Title: Administrative Associate, College of Motion Picture Arts
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56143
Department

The Florida State University College of Motion Picture Arts was created with the mission of preparing students for successful careers in the motion picture industry and it is one of the most highly ranked film schools in the United States, described by the Hollywood Reporter as ''one of the world's best," the New York Times as "one of the top motion picture schools In the nation," and honored by the Directors Guild of America for its "distinguished contribution to American culture through the world of film and television.'' The College of Motion Picture Arts is renowned for its highly selective, hands-on program that immerses its students in the practice of visual storytelling. The faculty is comprised of award-winning industry experts with a combined 400+ feature film credits who share a gift for teaching students the art, craft and business of storytelling in the motion picture industry. For more information: http://film.fsu.edu

Responsibilities

Serves as receptionist for the College of Motion Picture Arts (CMPA). Tasks include but are not limited to answering phones, greeting guests, and directing guests to proper faculty and staff members. Provides customer service and referral assistance to internal and external constituents via phone, email, and direct contact in a professional manner. Responsible for a wide variety of standard administrative and office support duties as but not limited to distributing incoming mail, managing outgoing mail, and overall administrative support services within the College of Motion Picture Arts. Works with the Dean's office, faculty, and students to coordinate travel, track budgets, and other duties.

Performs Coordination of Travel: Researches, books, confirms, and arranges payment for all aspects of travel (airfare, lodging, car rental, conference fees, etc.) for faculty, staff, and student productions. Serves as travel rep for CMPA by processing all forms for travel including authorizations, expense reports, and reimbursements.

Performs Budget and production Delivery Tracking: Assists as needed with reimbursement processes for student production expenses, including keying payment request forms for student prepaid card advances. Assists with monitoring student film production expenditures. Submits student production for student films. Prepares and submits department purchase orders/requisitions, P.O.'s, and receives items in OMNI.

Provides administrative assistance to the Dean's office for purchasing including but not limited to contracts, service requests, HR processes, department operations, and film festival coordination.

Qualifications

High School diploma or equivalency and three years of experience; or a combination of post high school education and experience equal to three years.

Ability to establish and maintain effective working relationships.
Ability to meet project deadlines.
Ability to prioritize, organize, and perform multiple work assignments simultaneously.
Ability to utilize problem-solving skills.
Ability to understand and follow written and oral instructions.
Ability to demonstrate effective customer service skills.
Ability to communicate effectively verbally and in writing.
Knowledge of applicable computer applications and basic computer functions, including Microsoft Word and Excel.
Knowledge of general office practices, procedures, and telephone etiquette.

Preferred Qualifications

Current and or previous FSU experience with OMNI, Concur, SpearMart, and related computer applications preferred.
Knowledge of electronic data processing as it applies to purchasing activities.
Knowledge of and ability to interpret and apply related University policies.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Salary starting is $36,820, commensurate with experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.