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Business Process Specialist

Employer
St. Edward's University
Location
Austin

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Business Process Specialist
  • University Operations
  • 3001 South Congress Avenue, Austin, TX, United States
  • Hourly
  • Full Time
    • Email Me This Job


    Business Process Specialist

    University Operations

    Provides specialized financial support and account management for University Operations and Master Planning & Construction. Supports with financial analysis, and financial reports, and provides customer service and administrative support as needed.

    For consideration,
    • Associate or Bachelor's degree preferred or 3-4 years of related experience
    • Familiarity with the University Banner Finance System a plus.
    • Prior direct accounting experience preferred.
    • Proficient in basic accounting concepts.
    • Excellent time management and organizational skills
    • Ability to perform complex tasks and prioritize multiple projects.
    • Ability to use independent judgment and communicate with stakeholders.
    • Strong interpersonal and communication skills and
    • Proficient in the use of Microsoft Office software. (Specifically, Word, Excel, and Outlook) as well as the ability to stay current with emerging office technologies.
    • Ability to work both independently and as part of a team.
    • Ability to comply with workplace guidelines and attendance requirements.
    • The ability to successfully complete and pass a criminal background check.


    Essential Duties and Responsibilities:
    • Responsible for assisting with maintaining permanent contract records and coordinating with Risk Management to ensure appropriate retention of contracts.
    • Maintain and update the Energy Manager database to ensure accurate reporting data.
    • Receive telephone calls from the diverse university community and record problem-specific information, generate work order requests, route emergency work to departmental managers, and provide technical assistance to campus customers in the use of the work order system.
    • Support University Operations and Master Planning and Construction with financial payment analysis.
    • Prepare Banner requisitions with proper FOAPAL coding, Purchase Orders (PO) change orders, and scan appropriate documentation into Banner Document Management for approval.
    • Track all Purchase Orders and ensure accurate payment and closure of encumbrances.
    • Ensure support documentation complies with Accounting Services requirements prior to submitting for processing.
    • Receives electronic invoices via email from various vendors; sorts and enters invoices into Banner or processes payments through Concur.
    • Identify and communicate any financial irregularities to the Assistant Director of Operations.
    • Assist in the preparation of reports on the status of project accounts and any related departmental accounts.
    • Act as a customer service contact for invoice issues for the University Operations & Master Planning and Construction.
    • Track and troubleshoot outstanding invoices, payments, and accounting issues.
    • Communicate with representatives in other university financial
    • Recommend and implement actions and procedures to ensure prompt payments, account adjustments, and accurate accounting of financial activity.
    • Maintain cross-training to provide administrative support when needed.
    • Able to effectively process forms; verify data for accuracy, completeness, and compliance within established procedures; enter data into the computer system, monitor, calculate, and submit timesheets, maintain confidential files and data; identify problems and propose feasible solutions.
    • Proficient in the use of Microsoft Office software. (Specifically, Word, Excel, and Outlook) as well as the ability to stay current with emerging office technologies.
    • Responsible for regulatory and policy compliance as it applies to the position.
    • Perform other duties as assigned.


    Expectations:
    • Maintain confidentiality.
    • Work effectively with a diverse faculty, staff, student body, alumni, and community.
    • Model inclusive excellence through actions that support the university's diversity commitment.
    • Adhere to the policies and procedures established by St. Edward's University.
    • Have the ability to exercise and apply sound judgment and decision-making skills as well as the ability to maintain.
    • Able to effectively process forms; verify data for accuracy, completeness, and compliance within established procedures; enter data into computer system, monitor, calculate, and submit timesheets, maintain confidential files and data; identify problems and propose feasible solutions.
    • Ability to type, compose, and edit correspondence, memos, letters, agendas, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for use in reports.
    • Coordinate schedules, appointments, projects, travel arrangements, and special events. Attend meetings and transcribe and distribute minutes.
    • Initiate and answer telephone calls; screen and direct calls; greet visitors and direct them to appropriate personnel; route and distribute incoming mail and other materials; prepare outgoing mail and packages.
    • Ability to accept supervision, assignments, change, and correction.
    • Proven effectiveness in dealing with a wide range of professionals, staff, and administrators.
    • Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.
    • Engage in meaningful and intentional professional development appropriate for areas of responsibility.
    • Carry out all responsibilities and objectives in a professional manner.
    • Maintain professionalism when dealing with all staff and other customers while fostering positive working relationships.
    • Accept and render constructive criticism in a professional manner.
    • Engage in meaningful and intentional professional development appropriate for areas of responsibility.
    • Carry out all responsibilities and objectives in a professional manner.
    • Maintain professionalism when dealing with all staff and other customers while fostering positive working relationships.
    • Accept and render constructive criticism in a professional manner.


    Supervisory Responsibilities:
    • None

    Working Conditions:
    • Ability to work early mornings, evenings, and weekends to meet the needs of the department.

    SCHEDULE: Generally, the hours for this non-exempt position are Monday through Friday, 8:00 a.m. - 5:00 pm, but the incumbent must be flexible to meet the department's needs.

    PHYSICAL REQUIREMENTS:

    Physical strength/endurance to enable him/her to perform/participate in the following activities:
    • Physically able to lift various materials up to 25 pounds on an occasional basis.
    • While performing required job tasks, physically able to bend, crouch, and reach continuously.
    • While performing required job tasks, physically able to remain seated, frequently to continuously.
    • While performing required job tasks, physically able to remain standing up to 15% of the time.
    • Possesses dexterity abilities required to operate a computer and other office equipment to perform related job responsibilities


    For detailed information, please scroll to the bottom of the page to download the job description.

    The University offers an excellent TOTAL REWARDS package!

    Medical & Rx Coverage - UMR (HSA & FSA Available)

    Dental - Sunlife Dental

    Vision - Sunlife Vision Plan

    Short Term Disability (STD) Insurance

    Long Term Disability (LTD) Insurance

    Life & Accidental Death & Dismemberment (AD&D) Insurance

    Employee Assistance Program (EAP)

    Pet Insurance

    Annual Leave & Paid Sick Leave

    Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

    Tuition Benefits

    Paid Holidays

    Services & Discounts

    An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

    HOW TO APPLY

    Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

    In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University.

    EQUAL OPPORTUNITY EMPLOYER:

    St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

    ABOUT ST. EDWARD'S UNIVERSITY

    Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students.

    Sponsorship:

    We are not offering sponsorship at this time.

    Background Checks:

    A criminal history background check is required for finalist(s) under consideration for this position.

    Reference #:J2020442

    Available: Immediately

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    Organization

    St. Edward’s University: One of America’s Best Colleges

    St. Edward’s is a dynamic, nationally ranked, Catholic university where teaching, learning, leadership and service come together to contribute to a better world. For more than a decade, we’ve been named one of “America’s Best Colleges” by U.S. News & World Report. Located in the thriving city of Austin, Texas, with partner universities in 16 countries, our impact extends across the globe.

    An Education for Today and a Lifetime

    St. Edward’s offers an extraordinary educational environment that challenges, inspires and empowers students to make a difference in their world. Our academic community is dedicated to providing undergraduate, graduate and adult-learner degree programs that meet the demands of our times, preparing students to lead and succeed in a rapidly changing world.

    Founded in 1885 by the Congregation of Holy Cross, our liberal arts education emphasizes critical thinking, ethical reasoning and multicultural understanding. Students enjoy the advantages of small classes and personal attention coupled with innovative facilities and advanced technology. And they benefit from valuable real-world experience through research, internships, service and study abroad. Through the abundant learning opportunities a St. Edward’s education provides, our students gain the knowledge and skills they need to pursue fulfilling careers and purposeful lives.

    Quick Facts About St. Edward’s

    • 13:1 Student-faculty Ratio
    • 18 Average class size
    • 50+ Undergraduate areas of study
    • 7 Graduate degree programs
    • 10 Adult undergraduate programs
    • 4,620 Students enrolled
    • 4,023 Undergraduate students
    • 54 Countries represented

    See more facts and figures.     

    Our Achievements Draw National Recognition

    A commitment to students, faculty and a stellar academic environment that’s second to none has placed St. Edward’s in the national spotlight. 

    • Since 2003, St. Edward’s has consistently been recognized in the top 25 of U.S. News & World Report’s annual ranking of “America’s Best Colleges.” Currently, we’re 13th among universities in the Western Region.

    • Forbes, Princeton Review and Washington Monthly include St. Edward’s on their lists of the best universities in the country.

    • We’ve recently been ranked one of the top 10 “Best Colleges in Texas” by two highly respected college assessment groups: College Factual (2015) and Niche (2016). 

    • St. Edward’s has been named the nation’s top producer of U.S. Fulbright Students among master’s-granting institutions in 2015–2016. For the last six years, St. Edward’s has been recognized as a top producer of Fulbright Students, with a record 13 finalists and 10 winners in 2015. Since 2004, our students have won 37 Fulbright grants.

    Strategic Planning Guides Our Success

    From 1999 to 2015, St. Edward’s increased overall enrollment by 25%. And our donors contributed more than $152 million during that time. This record generosity helped grow our endowment to more than $95 million and provided important funding for new buildings and capital improvements. See how we’re continuing the momentum of that success in the years ahead. Read about our strategic priorities for 2018.

    Learn more about St. Edward’s.

    We welcome your application. Apply now!

    https://www.stedwards.edu/careers-st-edwards

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