Manager, Contract Administration

Job No: 532294
Work Type:
Locations: San Diego
Categories: MPP, At-Will, Finance/Accounting, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)




Position Summary

The Contract Administration Manager provides expertise in contract language, formulation, negotiation, and administration for the University, inclusive of Aztec Shops (one of the University's auxiliary organizations). The incumbent works collaboratively with a variety of University stakeholders to include faculty, staff, students and outside entities and individuals. The Contract Administration Manager serves as a key technical advisor of risk management, contract terms and conditions, and policy and procedure compliance and development. Intimate knowledge of State regulations, California State University, San Diego State University and Aztec Shops policies, procedures, and practices and contract administration and practices are beneficial in order to effectively manage through the full range of procurement and contractual services at the University.

The Contract Administration Manager is primarily delegated responsibility to generally make operational decisions on matters related to non-procurement contract obligations such as MOUs, leases, and other documented obligations in support of the University, guide and facilitate the contractual process with all parties, solve problems, assess and prioritize projects to meet deadlines. This position is expected to negotiate and approve contract terms and conditions, analyze contract situations, ensure records are accurate and up to date, collaborate with others, possess superior attention to detail, and must have excellent communication skills; both written and verbal. The Contract Manager may be tasked with more complex contract and procurement items as needed in support of University needs.

The Contract Administration Manager is responsible to ensure that work is accomplished in the appropriate priority while meeting necessary deadlines. Additionally, this position is responsible for ensuring that provided services and work product are carried out in accordance with established policies and procedures based on organizational goals, University mission, policies and procedures; and in recommending and/or implementing improvements in policies and procedures as it relates to department and University goals; to recommend changes in procedure in connection with new or revised policies.

The Contract Administration Manager maintains effective working relationships with various levels of University and Aztec Shops administration, State offices, Office of Risk Management Chancellor's Office, Office of General Counsel and others as appropriate. Participates in strategic planning for the department and division.

Duties are generally performed independently requiring sound and mature judgment. Sensitive situations and problems occur daily demanding immediate and effective response. This position informs the Associate Director, Contract and Procurement Management of activities that might impact other University units and/or Business and Financial Affairs.

This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services.

The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.

The Contracts and Procurement Management department is responsible for contracts administration and procurement processes for the University. Responsibilities include contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services as well as contracting major capital and minor construction projects. The Contracts and Procurement Management department consists of an Associate Director, two Contract Administration Managers, 8-10 Buyers, and student assistant(s).

For more information regarding the Contracts and Procurement Management, click here.

Education and Experience

• Undergraduate degree in business, contract law, or related field from an accredited college or university and five (5) years of Contract Administration experience for a large, diverse and decentralized organization or equivalent combination of education and experience to perform the required functions of the position.

Key Qualifications

• Master's degree in related field, paralegal or Juris Doctorate preferred.
• Knowledge and experience of regulations governing contracts and procurements.
• Experience in large, complex, high-profile contracts and procurements, leases, MOUs, and other financial or contractual obligations.
• Experience working within a California State University system or large California public institution is preferred. Experienced in the administration of a wide range of contract laws, terms, and conditions within a procurement environment.
• Knowledge with a variety of procurement methods, contract laws, terms, and conditions. Knowledge in Oracle Financial software.
• Professional certifications in contract management, administration, or related field.

Compensation and Benefits

San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes:

Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year;

Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits;

An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and

California State University system fee reduction program (fee waiver) for the employee or their qualified dependent

Anticipated hiring range: $90,000 - $110,000

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2023. To receive full consideration, apply by October 10, 2023. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu.


Advertised: Sep 26, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/532294/manager-contract-administration







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