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Business Services Coordinator- Internal Grant Programs

Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

Business Services Coordinator - Advanced

Working Title:

Business Services Coordinator- Internal Grant Programs

Salary Range:

$46,716 - $50,000

Anticipate Hiring Range:

$46,716 - $50,000

FLSA Status:

Non Exempt




Div of Research (Adm)

Work Unit:

Div of Research Business Office

Work Schedule:

8:00 am to 5:00 pm; Monday – Friday; Limited telework (1 day per week) available after successful completion of onboarding/training

Primary Purpose of Position:

The Business Services Coordinator is a division-level position and part of the Budget & Personnel Team in the Division of Research. Reporting directly to the Division of Research Director of Budget &Personnel, the position provides financial oversight of the Division of Research Internal Grant Programs, e.g. Faculty Research Grants (FRG), Ignite, Ignite Centers, ArtXSci, F&A internal grant programs, etc. Position may also complete financial and business processes for department/units within the Division in a back-up capacity for two Business Services Coordinators within the Division. Financial management may include purchasing, budget reconciliation, budget preparation, auditing of funds/accounts, and business operations; processing a variety of business actions within University policies and procedures, and providing support and information to campus partners.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

Essential Job Duties:

  • As part of the Division of Research Budget & Personnel team, position is responsible for providing financial management and monthly reconciliation of funds assigned.
  • Funding types may include general appropriation, restricted and unrestricted trust, discretionary, foundation funds, overhead receipts, and externally sponsored awards.
  • Identifies appropriate expenditures and actions based on university and agency guidelines.
  • Interfaces with other university offices and campus partners to manage business operations to identify appropriate expenditures and actions based on university policies and procedures and agency guidelines.
  • Responsible for financial oversight and processing of the Division of Research Internal Grant Programs: Faculty Research Grant (FRG), Ignite, ArtXSci, Ignite Centers, and F&A internal grant programs.
  • Oversees the fund development, reconciliation and audit of funds for appropriateness of spending and provide various reports periodically and audit findings to campus stakeholders for each award.
  • Serves as lead to resolve problems quickly and efficiently that affect internal grants.
  • Provides support to the PI with budget questions.
  • Includes understanding and applying regulations for appropriate and allowable encumbrances and expenditures for these funds.
  • Maintains a working knowledge of all department and university policies, procedures, systems, and technologies.
  • Completes and manages internal grant programs companion budget templates in a variety of formats, e.g. Excel, Google sheets, and provides periodic financial reports to colleges/departments/PIs, etc.
  • Effectively communicates accurate and efficient business and financial solutions from division-level business office to campus partners or units as needed.
  • Key reviewer and reconciliation for internal grant programs communicating periodically accurate information related to balances, appropriate use of funds, etc. to campus partners.

Other Work Responsibilities:

Other responsibilities include:

  • Purchasing and receiving, records management, and compliance.
  • Works with purchasing and contracting, deposits, and payment processing.
  • Serves as a financial user in Banner system.
  • User of the 49erMart purchasing system.
  • Purchase Card (P-Card) holder and reconciler.
  • User of the Electronic Payment Authorization Form (EPAF), Niner Works, and eGA form to submit student and non-student assignments and faculty special payments.
  • Setting up new fund numbers and submitting FTR/Budget revisions.
  • Sending award memo and balance reminders to the PI and department budget administrators.
  • Works collaboratively with all units in the Division of Research (DR) as a member of the Budget & Personnel Team.
  • Seeks partnership as required for initiatives and provides solutions within university polices and procedures to ensure initiatives and processes are efficient and successful.

Departmental Preferred Experience, Skills, Training/Education:

  • Bachelor’s degree in a related field and 2-3 years of experience in account reconciliation, business processing, or office management. Higher Ed experience preferred.
  • Intermediate to Advanced skills with Microsoft Excel and Google Sheets (e.g. functions, pivot tables)
  • Experience in a business office and/or experience with fund reconciliation and financial management.
  • Experience with management of a variety of fund types, e.g. general, non-general, F&A, fee, discretionary, grant, foundation funds.
  • Strong working knowledge of University Systems (e.g. Banner, e-procurement, Niner Research) experience preferred.
  • Attention to detail a must.
  • Excellent communication skills, both written and verbal.
  • Positive attitude and team player.
  • Demonstrated ability to exercise independent judgment.

Necessary Licenses or Certifications:


Work Location:

Grigg Hall

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

UNC Charlotte Benefits Information:

The finalist will be subject to a Criminal Background Check.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professionalexperience.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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