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Architectural Planning Coordinator

University of Toronto
Toronto, ON

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Job Details

Architectural Planning Coordinator

Date Posted: 09/25/2023
Req ID: 34088
Faculty/Division: UofT Scarborough
Department: UTSC:Ofc of Bus, Ops & Strategic Affairs
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00053342

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of Business, Operations and Strategic Affairs and the University is a place where diversity fuels innovation. Discover a campus filled with energy, culture and world changing ideas and facilities. Discover the University of Toronto Scarborough.

The Office of Business, Operations and Strategic Affairs provides leadership to the overall operational management at the University of Toronto Scarborough (UTSC). The Office works collaboratively with senior leaders across the University to develop integrated long-term plans that bridge academic and research aspirations. The Office of Business, Operations and Strategic Affairs is responsible for administrative and operational functions for the following departments: Business Development (Retail & Conference Services, Food & Beverage Services, external business ventures in the area of hospitality), Campus Safety Operations, Campus Planning & Analysis, Design & Construction Management, Facilities Management, Financial Services, Information & Instructional Technology Services, Partnerships & Legal Counsel, Community Partnerships and Engagement, and N’sheemaehn Child Care Centre. The office’s goal is to ensure that financial and operational resources are aligned to provide a distinct university experience to its expanding student population.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

The Architectural Planning Co-ordinator will enhance the team’s ability to complete successful renovation projects. Under the personal supervision and direction of the department’s Director of Business Operations and Campus Development, the Architectural Planning Coordinator (APC) takes the lead, acting as the main point of contact for the Contractor during construction and working independently in aspects of contract administration (CA) document preparation and processing, document tracking, record keeping, construction site review and report preparation, consulting with the Director of Business Operations and Campus Development and sub-consultants at appropriate times and for required approvals. The APC also may provide project-related support during the design, design development and contract document preparation phases of construction projects as required. In addition, this position may assist with the preparation of presentation materials and will be required to independently produce drawings or sketches using AutoCAD and 3-D drafting software during the course of their work.

Under the general direction of the Director of Business Operations and Campus Development, the APC provides administrative support by assisting with tracking project data and preparing monthly project status reports. In addition, this position will assist with technical documentation related to the procurement of sub consultants and creating technical documentation for campus development requirements and document libraries.

Your responsibilities will include:

  • Obtaining approval for technical documents before they are officially distributed
  • Producing technical documentation and CAD drawings for approval
  • Creating CAD drawings based on existing paper drawings and on-site measurements
  • Drafting progress reports for project leader's review
  • Resolving issues within the scope of the role and escalating problems as required
  • Reviewing drawings, contract documents, and site conditions to capture updates and changes to existing site/building conditions in AutoCAD
  • Analyzing and recommending revisions to technical drawings and documentation
  • Gathering information necessary for designs and/or technical documents

Essential Qualifications:

  • Advanced College Diploma (3 years)
  • Must possess a minimum of eight (8) years of demonstrated experience in an architectural office demonstrated experience independently undertaking a full range of architectural duties including client liaison, drawing preparation and coordination.
  • Must have an understanding of urban design and site plan design.
  • Must have a good working knowledge of the Ontario Building Code, applicable statutes, regulations, and by-laws.
  • Demonstrated experience leading construction site review activities including participating in site meetings, conducting site review visits, documenting and reporting progress and deficiencies, consulting with professionals of record as required, maintaining records, and following issues until resolved.
  • Demonstrated experience ensuring that all applicable codes and standards are adhered to throughout construction.
  • Demonstrated proficiency in the use of Microsoft Office Suite (Word, Excel, MS Project), advanced proficiency in AutoCAD 2020, and intermediate proficiency in 3D modeling software (e.g. Sketch-up).
  • Must have exceptional interpersonal and communication skills (both verbal and written) with a strong sense of diplomacy and the ability to work in a team environment as well as independently.
  • Must demonstrate sound judgment and good reasoning skills.
  • Must have exceptional organizational skills, attention to detail, as well as the ability to work accurately and effectively under pressure to meet competing deadlines on multiple projects.
  • Demonstrated ability to show initiative and commitment to follow through on tasks and to take the lead in problem-solving and handling issues with tact.
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

  • Proficiency with PowerPoint, Photoshop, and InDesign is an asset.

To be successful in this role you will be:

  • Accountable
  • Organized
  • Proactive
  • Problem solver
  • Self-directed
  • Team player


  • This is a two (2) years term opportunity.
  • A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 10/06/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Engineering / Technical

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Job Segment: Architecture, Drafting, Child Care, Contract Manager, Administrative Assistant, Engineering, Legal, Service, Administrative


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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