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Department Manager

University of Toronto
Toronto, ON

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Job Details

Department Manager

Date Posted: 09/25/2023
Req ID: 33908
Faculty/Division: Faculty of Arts & Science
Department: Can. Inst for Theoretical Astrophysics
Campus: St. George (Downtown Toronto)


Reporting to the Director, the Department Manager brings the strategic, HR managerial, operation and financial leadership, direction and oversight in order to contribute to and ensure the success of the Department. This involves developing short and long-term strategic initiatives and processes in order to improve the overall administration of the Department. In support of the Department’s academic mission and administrative activities, the incumbent provides executive research services to the Director by gathering and analyzing information, statistics and data and making recommendations. The Department Manager provides advice and guidance to the Director on all budgetary matters, assisting in the formulation of sound financial policies, and practices, and implementing them in all aspects of the administration of the Department’s financial resources.

The Department Manager works closely with the Director in planning and establishing administrative policies and procedures to support the operational and research needs of the Department. Responsible for the implementation of these policies in the organization and daily management of the Department’s administrative offices. The Department Manager will develop and lead projects and strategic initiatives, as well as, provide advice and make recommendations to inform a wide variety of operational issues to ensure best practices are employed by the Department.

The Department Manager manages and motivates administrative staff members and manages functions related to human resource management including assigning of work, hiring, performance management, and professional development of staff. Participates in the resolution of grievances from CUPE 3902 Unit 1 and Unit 3 and USW unions and works to resolve informal complaints from staff in consultation with Human Resources. Ensures that administrative practices relating to both administrative and academic staff conform to the University’s policies and guidelines.

The Department Manager oversees and coordinates the development and implementation of logistics associated with the Department’s various special projects, outreach initiatives and events. Leads the development of a strategic communication and outreach plan, and coordinates the promotion of the Department to raise the profile and awareness of the Department.

Qualifications Required


  • University degree in business, economics, and/or financial management or an acceptable equivalent combination of education and experience.


  • Minimum 5 years’ related and progressive experience in financial management and administration in a similar environment.
  • Experience building and developing effective administrative systems and processes.
  • Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, and academic administration.
  • Experience in financial management, including budget management and forecasting.
  • Experience leading, supervising and motivating staff members.
  • Experience supervising staff in a unionized environment is an asset.
  • Demonstrated success in the design and implementation of new initiatives and processes.


  • Advanced computer skills in MS Office (Word, Excel, Outlook) and internet/CMS systems
  • Demonstrated experience with FIS and HRIS, or similar related systems.
  • Excellent administrative, analytical and financial skills with ability to interpret and apply information and provide financial analysis.
  • Excellent interpersonal, oral and written communication skills.


  • Ability to manage proactively.
  • Strong leadership including ability to foster confidence and motivation in staff and to develop cooperative, collegial working relationships with a broad range of University constituencies.
  • Demonstrated judgement and decision-making employing both tact and negotiation skills and ability to apply these skills for achieving informal complaint resolution and the grievance process.
  • Proven ability to set priorities and work schedules. Demonstrated flexibility and adaptability within a changing environment.
  • Service oriented with excellent customer service skills.
  • Ability to manage competing deadlines and a variety of complex projects simultaneously; excellent time management and organizational skills; proven effectiveness in the development of administrative systems.
  • Ability to work effectively in an interdisciplinary environment, discretion and confidentiality in deadline with highly sensitive information.
  • Ability to work independently.
  • Ability to make sound decisions under pressure and in response to changing priorities.

Closing Date: 10/04/2023, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $82,692 - $96,473 -- Broadband Salary Range: $82,692 - $137,819
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Job Segment: Performance Management, HR, HRIS, Information Systems, Human Resources, Research, Technology


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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