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Administrative Assistant

Administrative Assistant - 31282 University Staff

University of Colorado Anschutz Medical Campus

Department: Immunology and Microbiology

Job Title: Administrative Assistant (Open Rank: I - III)

Position: #00816207 – Requisition: #31282

Job Summary:

The Department of Immunology & Microbiology is seeking applications for an Open Rank Administrative Assistant. This 1.0 FTE, University Staff (unclassified) position will provide administrative support, management of space and assets, and event coordination to the Department of Immunology & Microbiology.

Key Responsibilities
  • Provide direct support for administrative and research-related activities, including managing calendars, for the Department Chair, Faculty team, and fellow administrative team.
  • Assists with procurement related tasks, including processing expense reports, ordering office supplies, and tracking deliveries.
  • Manage the Administrative calendar and lists, including scheduling of reports, events, and meeting logistics (scheduling, room reservations, remote meeting setup, notification of members, agenda distribution, catering, etc.).
  • Ongoing maintenance of Listserv distribution lists and other lists utilized by this position and others to ensure timely dissemination of information.
  • Assist with travel and reimbursement related activities, including reconciliation of original receipts with reports, organize and maintain documents and files.
  • Maintain and update the department website as needed.
  • Master's program support.
  • Assistance with administrative needs related to a National Research Service Award (NRSA) Institutional Research Training Grant (T32) providing funds for training predoctoral and postdoctoral candidates.
  • Document archive/filing.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us:

The Department of Immunology and Microbiology encompasses a broad range of research and teaching activities focused on basic mechanisms of host immune responses, viral and bacterial pathogenesis, and the intersection of these two fields. Working in the Department of Immunology and Microbiology offers the opportunity of professional growth in a vibrant academic and scientific environment.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications

Level I:
  • One (1) year of general clerical or administrative experience in an occupational field related to the work assigned to the position.
    • Appropriate education will substitute for the required experience on a year-for-year basis.

Level II:
  • Two (2) years of general clerical or administrative experience in an occupational field related to the work assigned to the position.
    • Appropriate education will substitute for the required experience on a year-for-year basis.

Level III:
  • Three (3) years of general clerical or administrative experience in an occupational field related to the work assigned to the position.
    • Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications
  • Experience with Suite, Teams, scheduling software, and software to manage data and create surveys and reports.
  • Experience working with CU systems such as CU Marketplace, EMS Web, procurement, and Concur.
  • Experience working in a higher education, healthcare, or academic medical environment.
  • Experience with event coordination, from planning to clean-up.

Knowledge, Skills, and Abilities
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Attention to detail.
  • Demonstrated commitment and ability to advance diversity and inclusion.
  • Ability to effectively coordinate changing priorities, work on multiple tasks simultaneously, and meet tight deadlines.
  • Able to work with reliable and professional judgment both independently and collaboratively.
  • Solid knowledge of general office procedures, protocol, and professionalism.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Brooke Lydick,

Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Level I: $36,120 - $41,899

Level II: $37,920 - $43,992

Level III: $48,396 - $56,143

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Administrative Support and Related

Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21577 - SOM-IMM MICRO GENERAL OPER

Schedule: Full-time

Posting Date: Sep 25, 2023

Unposting Date: Ongoing Posting Contact Name: Brooke Lydick Posting Contact Email: Position Number: 00816207

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