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Administrative Assistant

University of California, Los Angeles
Los Angeles
$23.49 - $33.34 Hourly

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Job Details

Administrative Assistant
University of California Los Angeles

Requisition Number: 39591
Salary: $23.49 - $33.34 Hourly

Position Description:
The Administrative Assistant will serve as a member of the Administrative Team and is primarily responsible for assisting the Budget Analyst for maintaining, reconciling and monitoring the complex payments and expenses for Undergraduate Admission (UA). The Administrative Assistant provides support in various functions of the Administration Unit of UA including but not limited to creating purchase orders, reviewing vendor contracts, submitting travel arrangements and reimbursements, examining accounts payable and financial controls, and processing requests for supplies, services, and equipment using various on-line systems (such as BruinBuy and Concur). With direction and guidance from the Budget Analyst, the incumbent will review ad hoc and on-going collection of invoice information and reports.

Fiscal responsibilities of expenses and financial functions involves a broad variety of undergraduate student recruitment, yield and enrollment activities locally, domestically and internationally in support of Undergraduate Admission (UA) efforts to meet UCLA's student recruitment and enrollment goals. Tracking payment responsibilities includes the cost management of site selections, multi-city recruitment trips, venue contracts, catering, audio/visual and equipment rental, shipping of materials and supplies to venues, and parking coordination. Along with the Admin Unit, incumbent will also serve as resource on budgetary matters and Policies related to expenditures and reimbursements including staff who travel frequently. The position requires a great deal of flexibility, attention to detail, problem solving and a self-management. The Administrative Assistant must be able to work independently and in a team environment, as well as communicate effectively at all organizational levels. The Administrative Assistant will bring appropriate issues to the attention of the Budget Analyst while providing recommendations or action. Lastly, as a member of Undergraduate Admission, the individual will participate, in a limited capacity, with freshman application review.

Special Instructions:

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,

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Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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