Temporary Program Coordinator

Ohlone College


Salary: $34.39 - $43.92 Hourly
Job Type: Temporary
Division: Student Services
Opening Date: 09/12/2023
Location: Fremont Campus - Newark Center - Elmwood Correctional Facility
Job Number: 202300061
Department: Student Services
Bargaining Unit: N/A

Position Description
The goal of the Rising Scholars Program (RSP) at Ohlone College is to provide academic support to formerly and currently incarcerated and system-impacted students while addressing systematic barriers they may face in meeting their educational or career goals.

Currently, Ohlone College offers courses to incarcerated people at Elmwood Correctional Facility. The Rising Scholars Program is new to Ohlone College, and the District is looking for temporary help in coordinating targeted support for inmates transitioning to further college work as well as current students who were formerly incarcerated.

To that end, this temporary position, under the direction of the Dean of Counseling and Special Programs, will work closely with counseling faculty, admissions and records, financial aid, and instructional faculty serving students at the Elmwood Correctional Facility. The position will also work directly with Elmwood Correctional Facility on college programs and services.

This is a temporary position funded by categorical funds and employment is subject to those funds being available.


Duties and Responsibilities

1. Oversees day-to-day office operations, administrative functions, program activities, and student services offered through a student success program.
2. Hires temporary employees including students and/or volunteers, as needed, to support operations.
3. Provides leadership, guidance, and supervision to temporary employees and other personnel working within the program.
4. Develops student work schedules and provides training in the delivery of services and activities.
5. Sets goals and work expectations for student employees.
6. Advises supervisor on operational, administrative, personnel, and budgetary matters as needed.
7. Working with appropriate staff, supports the enrollment and onboarding process for Elmwood students.
8. Assists students with registering for classes.
9. Helps students with financial aid processes, including navigating status as undocumented and/or non-resident students.
10. Interviews individual students and reviews student data to determine program eligibility.
11. Interprets, applies, and explains rules, regulations, requirements, and restrictions which may be sensitive, confidential, or complex in nature.
12. Accepts or denies admittance into program providing alternatives or referrals as appropriate.
13. Maintains detailed notes on all student interactions.
14. Reviews early alerts and student files regularly to ensure eligibility is maintained within program-defined requirements.
15. Analyzes academic progress to confirm if proceeding in accordance with student education plans.
16. Determines if additional support or resources are needed.
17. Intervenes as necessary to connect students with specific staff, faculty, or departments to ensure academic success and continued enrollment.
18. Performs a wide range of administrative duties to ensure student and program reports, records, and other materials are complete and accurately maintained according to relevant policies, procedures, laws, and regulations.
19. Compiles data from various sources and updates District, program, and other databases/systems to track student cohorts, demographics, budget expenditures, and other program-related information.
20. Adheres to budget guidelines and analyzes funding allocations for cost effectiveness and alignment with program services.
21. Completes and submits required administrative paperwork in a timely manner.
22. Working with Division Academic Deans, coordinates the scheduling of Ohlone College courses offered at the Elmwood Correctional Facility and the on-boarding of District faculty to teach at the facility.
23. Participates in the development, implementation, and updating of program policies and procedures.
24. Reviews and revises in-take processes, forms, onboarding procedures, and other program-related workflows, as needed, to ensure program compliance.
25. Advises current and prospective students on an individual or group basis within a specific student success program.
26. Advises on matters concerning admissions, financial aid, registration, program eligibility, program benefits, development opportunities, career pathways, academic majors, and transfer requirements.
27. Evaluates student problems and provides referrals to appropriate student service offices for further assistance.
28. Liaises with other District offices, faculty, and/or external contacts (i.e., business leaders, social service agencies, community resource centers, educational institutions, etc.) to facilitate and expedite problem resolution.
29. Maintains regular contact with District and external agency representatives involved with individual program participants or student cohorts.
30. Communicates regularly with students regarding pertinent program and College information.
31. Meets with counselors to provide case management updates.
32. Assists with the development or maintenance of associated grants.
33. Assists in gathering and sending information to the director/dean overseeing the grant. Submits reports internally and/or externally to ensure compliance with grant guidelines.
34. Promotes a student success program through the design and development of informational or promotional materials in collaboration with other District offices to publicize program services and events.
35. Prepares or updates program website, bulletins, newsletters, handbooks, policy guides, fact sheets, brochures, etc.
36. Coordinates the production of materials by outside vendors when needed.
37. Participates in committees and task forces related to program-specific or student service issues.
38. Works on committee-assigned projects individually or collaboratively with others. Facilitates collaborative meetings with District and external partners to share program updates, discuss best practices and advance student success.
39. Participates in the development and administration of Service Area Outcomes (SAOs).
40. Provides program budget projections, financial variances, historical data, and other pertinent information as needed to develop SAOs and budget requests.
41. Maintains currency on policies, procedures, and regulations pertaining to and affecting student success programs in addition to other related areas (i.e., admissions, financial aid, registration, articulation agreements, course and degree requirements, graduation requirements, petitions, other student services, etc.).

KNOWLEDGE OF

1. Demonstrated experience and commitment to equity, diversity, inclusion, and accessibility.
2. Experienced in providing effective guidance, assistance, advisement and services to students.
3. Experienced in advanced participant tracking and report writing methods and techniques.
4. Experienced in assisting students from multicultural, multiethnic, and underserved populations.
5. Experienced in using tact, patience, and courteousness in dealing with sensitive situations.
6. Knowledge of college services and/or community resources available to students.
7. Knowledge of research methods and techniques.
8. Knowledge of statistical record keeping.
9. Knowledge of laws, rules, and regulations involved in assigned activities, including California Education Code and Title 5 regulations.

ABILITY TO

1. Ability to communicate clearly and effectively, both orally and in writing.
2. Ability to develop and maintain complex budgets.
3. Ability to make appropriate referrals to District or community services.
4. Ability to organize, evaluate, and compile data for various governmental agencies.
5. Ability to design, develop and revise policies, administrative procedures, forms, and manuals.
6. Ability to establish and maintain cooperative and effective working relationships with others.
7. Ability to plan and organize work for self and others.
8. Ability to meet schedules and time lines.
9. Ability to analyze situations accurately and adopt an effective course of action.
10. Ability to organize, set priorities, and exercise sound judgment within areas of responsibility.
11. Ability to organize and maintain confidential student and program reports, records, and files.
12. Ability to learn department and program objectives and goals.
13. Ability to exercise discretion and confidentiality when interacting with others, as appropriate.

Minimum QualificationsAny combination equivalent to Bachelor's degree in social work, psychology, sociology or closely related field AND three (3) years of progressively responsible work in student services or related student success program;ANDMust have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.Desirable Qualifications
Experience in working with college students and/or formerly incarcerated and/or at-risk communities is strongly desired.

Physical Demands
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Elements
Work will primarily be in an indoor environment.
Regular travel between District campuses and Elmwood Correctional Facility.


Required Application Materials

Cover letter;

Resume/Curriculum Vitae;

A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.

District StatementFounded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement. Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research. The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.EEO StatementThe District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.Conditions of EmploymentOffers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.Immigration Reform & Control Act of 1986Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.



To apply, please visit https://www.schooljobs.com/careers/ohlone/jobs/4201974/temporary-program-coordinator







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