Organization

Responsible for the operations of a complex center or multiple departments at the university. Oversees staff and budgets, and projects.

1. Administers a complex center or multiple departments.
2. Manages budget and engages in strategic planning to ensure all goals are met.
3. Hires and directs the activities of staff. Resolves personnel issues as they arise.
4. Engages in budget-planning, grant oversight, and policy development.
5. Implements new programs and projects, and monitors ongoing activities of department or center.
6. Reviews department policies and processes and implements improvements as needed.
7. Represents department or center to internal and external constituents.
8. Performs other job-related duties as required.

Additional Job Posting Information:

The Assistant Director of Operations for the Moores School of Music is responsible for overseeing the daily operations and events of the Moores School of Music, including personnel, schedules, annual calendar, and facilities. Work closely with the Director and other senior leaders to ensure the smooth and efficient operation of the School of Music.

Scheduling & Season Planning:

Facilitate the development and submission of course schedules based on directions from division heads and the DirectorMonitor course enrollments, manage communications, and provide support to ensure effective and efficient course management and room utilizationCompiles and reports information related to facilities, commitments, strategic priorities, and other variables that aid in the decision-making process when developing the season plan for the MSMEnsures all performances and productions are accurately inputted and effectively promoted on all season and event calendars

Personnel Management:

Oversee the hiring, training, and scheduling of administrative staff, including student workersWork with faculty to ensure they have the necessary support and resources for their teaching, service, and research activities, and program development.In collaboration with other staff, ensure that students have the necessary support and resources needed to be successfulConduct performance evaluations of administrative staff and provide regular feedback and coaching 

Facilities Management:

Work with the Director, the leadership team, and the facilities staff to ensure that all facilities are well-maintained and equipped to support the needs of faculty, staff, and studentsOversee the scheduling of classrooms, performance spaces, rehearsal rooms, and other Moores School of Music facilitiesEnsure that all safety and security protocols are followed in the School of Music facilitiesManage Moores School of Music facilities, including the Moores Opera House, Dudley Recital Hall, Organ Recital Hall, and the Winston Band Complex.Upon approval, plan, organize and schedule activities for building maintenance; coordinate maintenance activities with University Facilities; oversee preventive maintenanceServe as primary building coordinator, key request, and swipe-card access approver for the Moores School of Music and related facilitiesMonitor and evaluate project-related contractors to ensure adherence to approved plan; serve as local liaison to project managers for onsite project management and coordination

Administrative and Event Support:

Assist the Director and Managing Director with administrative tasks as needed, including scheduling meetings, drafting correspondence, maintaining records, and research.Serve as a liaison between the Moores School of Music and other departments within the CollegeCoordinate special events and performances, including managing logistics, staffing, and overall project managementAssist with collecting information and other materials needs to support the development of marketing and recruitment materialsAssess and implement technology and process solutions that improve the efficiency of the MSM operationsOther duties as assigned.

EEO/AA

Description

Qualifications

Bachelors and 3 years experience

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.

Additional Qualifications:

Bachelor's degree in music, arts management, business administration, or related field  Minimum of 3 years of experience in administration or related field  Experience managing operations in higher education preferred  Excellent organizational and project management skills  Strong interpersonal and communication skills  Familiarity with facility management and scheduling software  Ability to work effectively in a team-oriented environment  Passion for the arts and music education  Capacity to be aware of, control, and express emotions, and to handle interpersonal relationships judiciously and empathetically  

Organization: H0090 Music
Employee Status: Regular/Benefits
Job Posting: Sep 20, 2023, 1:17:13 AM