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Academic Program Coordinator

Michigan State University
East Lansing

Job Details

Job no: 899262
Work type: Support Staff
Pay Grade: 11
Major Administrative Unit / College: Eli Broad College Of Business
Department: Accounting And Information Systems 10008009
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Clerical Technical- CT, Full Time (90-100%), Union, Remote-Friendly
Position Summary
  • Assist Masters in Business Data Science and Analytics (MSBDSA) program director with secretarial tasks including maintaining files, processing forms, maintaining database, entering overrides, and other duties as assigned
  • Under the direction of the MS-BDSA program director, assist with program events including on-site registration and set up, preparing attendee packages, ordering any supplies needed, ensuring delivery and correctness of food/beverage ordered, summarizing attendee’s comments from event evaluations, and other duties as assigned
  • Assist ITM PhD program director with secretarial tasks including maintaining files, processing forms, maintaining database, entering overrides, coordinating program workshop series, and other duties as assigned
  • Assist Accounting PhD program director with secretarial tasks including maintaining files, processing forms, maintaining database, entering overrides, coordinating program workshop series, and other duties as assigned
  • Assist department faculty with secretarial tasks as assigned by the business manager
  • Cross train and backup for other staff in office
  • This position will require regular in-person work at our East Lansing location.

    Unit Specific Education/Experience/Skills

    Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in business, education, higher education, psychology, business or a related field which corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or related administrative position; or an equivalent combination of education and experience.

    Desired Qualifications

    Three to five years of experience in an academic department working with faculty, staff and students; strong organizational and customer service skills, ability to multi-task and work with frequent interruptions both independently and as a team member; strong composition and proofreading skills, proficient in Microsoft Office, Adobe Acrobat and Enterprise Business Systems (EBS). Working knowledge of Student Information System (Campus Solutions), Registrar Office forms and Salesforce; event planning; understanding of university policies and procedures related to educational programs, student records, travel and financial transactions.

    One to three years of experience working with graduate programs and/or in graduate program offices.

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application Materials

    Cover letter and resume

    Work Hours

    STANDARD 8-5



    Remote Work Statement

    MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

    Bidding eligibility ends on 9/26/2023 at 11:55 PM

    Advertised: Sep 20, 2023 Eastern Daylight Time
    Applications close: Oct 3, 2023 Eastern Daylight Time


    Working at Michigan State University 

    Spartans work every day to advance the common good in uncommon ways.

    Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

    We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

    We're good at it, and we've been at it for more than 150 years.

    The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

    Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

    In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

    Top Distinctions

    U.S. News & World Report ranks MSU

    • 29th among the nation’s public universities
    • First in the nation for 19 years for graduate programs in elementary and secondary education
    • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
    • First in the nation for undergraduate program in supply chain

    Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

    Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

    Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

    Member of the prestigious 62-member Association of American Universities

    Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

    Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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