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Executive Assistant to Faculty Director

University of California, Los Angeles
Los Angeles
$28.23 - $40.44 Hourly

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Job Details

Executive Assistant to Faculty Director
University of California Los Angeles

Requisition Number: 40012
Salary: $28.23 - $40.44 Hourly

Position Description:
The UCLA Latino Policy & Politics Initiative (UCLA LPPI) seeks a multi-faceted administrative support specialist to serve as Executive Assistant to the Faculty Director. UCLA LPPI addresses the most critical domestic policy challenges facing Latinos and other communities of color through research, advocacy, mobilization, and leadership development to propel policy reforms that expand genuine opportunity for all Americans. This role balances the conventional/standard administrative support duties to the Faculty Director.

The Executive Assistant will report directly to the Faculty Director and identify as a highly competent individual who can thrive as both an administrative and operational partner. This role requires both experience and comfort in all aspects of administrative support, including the forethought to aid planning and project management, strategic directives and ability to manage multiple ongoing projects for the Faculty Director. The executive assistant will review and support internal office systems and protocols, including managing calendars, travel and logistics, expense reports and business office troubleshooting, and event and meeting logistics. The executive assistant will troubleshoot internal office issues, including those pertaining to administration, technology, building services, and general operations and report findings and learnings to the Faculty Director. The executive assistant will cultivate internal relationships, help coordinate internal and external meetings in digital and in-person environments and provide administrative support to other projects as directed. The executive assistant will have the opportunity to identify and remedy areas where administrative systems and protocols are lacking, or in need of consistent implementation.

A successful candidate will need to blend flexibility with disciplined execution, attention to detail, and strong diplomacy to anticipate and resolve challenges that occur within an established university hierarchy.

Special Instructions:

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,

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Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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