Assistant Registrar, Operations and Special Initiatives (Administrative Analyst/Specialist Exempt II)

Job No: 531870
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

Under the general direction of the University Registrar, the Assistant Registrar will provide functional expertise that assists in the administration, analysis and development of methods, policies and procedures that support the functions of the Office of the Registrar. The Assistant Registrar will also assist other areas within Enrollment Services when programs and organizational functions interrelate.

The Assistant Registrar will be responsible for: 1) maintaining the annual operational calendar for the Office of the Registrar, and supporting the execution of these operations 2) conducting detailed analysis of student information, monitoring data within the student information system to ensure data integrity and 3) supporting cross-divisional initiatives which intersect with the Office of the Registrar, as well as providing recommendations having broad impact on operations in support of the development of new methods and business solutions to accomplish divisional strategic goals.

The Assistant Registrar will represent the Office of the Registrar in collaborative efforts to implement initiatives in alignment with SDSU and CSU strategic goals. This will involve close collaboration with other functional areas within the Office of the Registrar, as well as campus partners, including IT, Student Affairs + Campus Diversity, and other Academic Affairs units.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

Enrollment Services is comprised of Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of state, Specialized and International Recruitment, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

The primary functions of the Office of the Registrar are to represent enrollment management programs and provide enrollment services to various constituents across the university in regard to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration and advising on the academic record in relation to transfer credit or CSU/SDSU policy.

The Operations and Special Initiatives unit is charged with furthering the SDSU mission and vision by collaborating with campus partners and providing support and expertise to projects supporting student success, enrollment, retention, and graduation.

The Office of the Registrar has three managers, two assistant directors, and 40 staff of varying classifications across units.

For more information regarding the Enrollment Services department click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Knowledge of the functions of an Enrollment Management division, specifically within the Office of the Registrar.
• Experience with student information systems, PeopleSoft Campus Solutions preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,732 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $5,022 - $9,083 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 4, 2023. To receive full consideration, apply by October 3, 2023. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@gmail.com.


Advertised: Sep 20, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/531870/assistant-registrar-operations-and-special-initiatives-administrative-analystspecialist-exempt-ii







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